Supervisor Checklist for Temporary Employees
Purpose: This checklist will assist you in effectively bringing a temporary employee on-board to the University. Please note that all listed activities may not be applicable.
Instructions: Review the relevant items, complete and check-off activities. Keep for your records.
¨ Call or email to remind temporary employee to bring two forms of ID on the first day and to bring their license plate number.
¨ Set up computer account and e-mail account,
¨ Prepare workstation with necessary supplies
¨ Arrange for office equipment (phone, printer, etc.),
¨ Inform the staff of the new team member; explain the role, and how it will support existing team
¨ Appoint an experienced, star employee to act as a Mentor and discuss the purpose of the role
First Day Arrival
¨ Welcome the temporary employee
¨ Bring employee over to HR (King – RM 222) to complete required paperwork
¨ Walk temporary employee to the ID Office to ensure photo ID is obtained (if required)
¨ Introduce to team members (Mentor and management team).
¨ Inform of the free campus shuttle service
¨ Clarify unofficial office do’s and don’ts
¨ Explain importance of ID badge.
¨ Communicate the work schedule
¨ Explain the employee’s rate of pay, pay dates and how paid
¨ Show online Student\Faculty\ Staff Directory.
¨ Give tour of building (work facilities/ restrooms, break room, copier, HR).
¨ Share any other necessary and advantageous information.
¨ Explain operation of office equipment:
Phone -voicemail and standard message, and provide phone directory.
Computer: user name and password, email account and internet usage.
Other equipment: copier, fax
¨ Explain communication channels (bulletin boards, websites, Campus News and department website).
¨ Discuss appropriate office dress, work clothes/uniform, etc.
¨ Discuss job responsibilities and communicate performance expectation
¨ Explain office policies and office security.
¨ Discuss computer policy and computer security
¨ Provide office manuals and other reference information
¨ Discuss workplace safety and inform of emergency exits
¨ Direct the temporary employee to the HR New Employee Website at http://hr.uncc.edu/new-employees and point out the following sections:
o Dining on Campus
o Disability Services
o ITS Help (Help Center @ 7-3100
o News (Campus News and Upcoming News)
o Policies: Smoking policy and Campus Smoking Locations
o Services:
49er ID card, Atkins Library, Mail Services, Parking Services , Campus Map, Safe-Ride, etc.