KANPUR MUNICIPAL CORPORATION
BID DOCUMENT
For
LED BASED STREET LIGHTING SYSTEM
NAME OF THE WORK: “Design, supply, installation, testing & commissioning & replacement as required of Energy Efficient LED street light system complete with lamp, luminaries, fittings and warranty period obligations at Kanpur Municipal Corporation-Kanpur”.
Kanpur Nagar Nigam
Motijheel, Kanpur 208 001
Phone: 0512-2531215,2551416, FAX: 0512-2531662
E-mail:
Website:
Invitation to Bid
Tender No:
Sealed, Separate Bids, “Technical” and “Financial” Bid are invited from eligible bidders for the project: “Design, supply, installation, testing & commissioning of LED street light system complete with lamp, luminaries and fittings of 40 Watt LED Street Lighting System .
The eligible bidder means manufacturer or authorized distributor or authorized dealer of LED Lights or consortium of registered firms engaged in similar work, but shall include either a manufacturer, esco company or authorized distributor or authorized dealer of LED Lights, who have accomplished minimum of one LED based street lighting project at a Municipality/Municipal Corporationwithin the immediate past three years.
Cost of bid Documents: Rs. 5000/-(Rs. Five Thousand) + VAT @12.5%, EMD: 2% of the Bid Value .
Place for submission/ Office of Street Light, Motijheel.
Place of opening of tender document: Office of Street Light,
Kanpur Nagar Nigam
Motijheel, Kanpur 208 001
Date and time for sale of Tender Documents: 18/03/2010 up to 12.30 hrs.
Date & Time of submission of Tender Document: 18/03/2010 before 03.30 hrs.
Date & Time of opening of Technical Bid: 18/03/2010 at 16.00 hrs.
All payments shall be made by Bank draft in favorof Chief Finance and Account Officer, Kanpur Municipal Corporation payable at Kanpur.
Municipal Commissioner, Kanpur Municipal Corporation-Kanpur reserve the right to modify the time frames, cancel or reject any bid or to annul the bidding process any time without any liability or any obligation for such rejection or annulment, without assigning any reason thereof. Kanpur Municipal Corporation-Kanpur will not be responsible for any delay or loss or non-receipt of the bid document sent by post / courier.
Municipal Commissioner
Kanpur Municipal Corporation
Name of the work:
“Design, supply, installation, testing & commissioning & replacement of existing luminaries of Energy Efficient LED street light system complete with lamp, luminaries, & fittings.”
1.0Background
a) To promote the efficient use of energy and its conservation, Govt. of India enacted the Energy Conservation Act, 2001 and subsequently Bureau of Energy Efficiency(BEE), was established in 2002 by Govt. of India.
b) Kanpur Municipal Corporation-Kanpur, is wanting to implement energy efficiency in the street light system and wants a to install 40 Watt LED Street Lights at 1100 points .
c) Company should conduct the site visit and do testing of samples before the bidding and provide accurate details on the Energy consumption for the light alongwith report on LUX , LUMENS , POWER FACTOR , CRI and the same should be taken as a benchmark for the bid.
d) All the lamps being tested should be duly certified by CPRI/ERTL or India Solar Centre as per the guidelines of MNRE ( for Solar LED Lights )
e) The work shall be commenced on or before the end of thirty days from the date of Agreement and agreement will be carried out within 10 days from the date of work order. The period of completion of work including installation, testing and conducting the feasibility study shall be three months which will be reckoned from thirty days after the date of agreement
2.0Eligible Bidders
a) The bidder may be any Manufacturer , authorized dealer , system integrator or ESCO Company or body corporate or association or body of individuals, whether incorporated or not or artificial juridical person or a group of Companies, coming together to bring in the requisite technical and financial capabilities to implement the Project (hereinafter referred to as ―Consortium). The term Bidder used hereinafter would therefore apply to both a single entity and a Consortium. And the bidder shall consist of either a manufacturer or a distributor or a dealer of LED Lights; and the bidder should have accomplished minimum of one LED Street Lighting project of more than 500 lights , should have certificate from the Municipality / Municipal Corporation on the confirmation of Supply & Energy Savings and should also posses proof of receipt of payments from the municipality / municipal corporation against products supplied and the energy savings share and its satisfactory working.
b) Upon award of a work to a Bidder (Company, Firm or Consortium), the work shall be implemented only by the Bidder
c) The Bidder should submit a Power of Attorney as per the format enclosed at Appendix 1authorizing the signatory of the Bid
d) In case of a Bid by a Consortium all members of the Consortium shall be collectively evaluated for the technical stage.
e) The Bidder would designate and authorize one of its members as theLead Member to act on behalf of the Bidder, in the case of consortium.
f) The Lead Member of a Consortium would be responsible for implementing the project at all times starting from the signing of the Implementation Agreement and until the work is fully commissioned.
g) An entity may choose to apply for the execution of the work as a member of more than one Consortium, except the Lead Member. The Lead Member can be member only in one consortium.
h) Each Consortium would be deemed as a separate Bidder, if there is any difference in the composition of the consortium or the roles/ responsibilities of the respective members.
i) The Lead member will be responsible for entering into all agreements / commitments with Kanpur Municipal Corporation – Kanpur, pertaining to the award of the project.
j) The Consortium will not be permitted to change its lead member either at the bidding stage or during implementation till the completion of the project.
k) Wherever required, the Proposal shall contain the information required for each of the members of the Consortium.
l) The members of the Consortium shall furnish a Power of Attorney for designating the Lead Member duly signed by authorized representative(s) of the members as per the format in Appendix 2. The Lead Member should be the same as indicated in the Bid.
m) The Consortium shall submit a Memorandum of Understanding (MOU) as part of its Bid document with the following details:
- State that the members of the Consortium will agree upon and form, a consortium to implement
the Project awarded to the Consortium prior to signing of the Agreement.
- Clearly outline the proposed roles and responsibilities of each member of the Consortium
- Include a statement to the effect that all members of the Consortium shall be liable jointly and
severally for the implementation of the Project in accordance with the terms of the Agreement
- Convey the intent of the concerned Consortium Members to enter into suitable Agreements for
carry out all the responsibilities of the Successful Bidder in terms of the Agreement in case of
Project/s is/are awarded to the Consortium,
- Clearly refer to the work for which arrangement is proposed
- Upon award of a Project to a Consortium, prior to signing of the Agreement its members shall
form Technical Service Agreement with the Lead member of the Consortium, thereby binding
the respective members to their technical/financial commitments towards the Project.
- A copy of the MoU should be submitted as part of the bid. The MoU entered into between the
members of the Consortium should be specific to the work and should contain the above
requirements, failing which the Bid would be liable to be considered non-responsive. Change in
Composition of the Consortium will not be permitted after the submission of the bid document.
- Bidder will have to submit a sample of the product along with the bid on 18/03/2010.
3. 0 Technical Specification
3.1 LED Light Fitting shall meet the following parameters, quantity about 1100 numbers for each category conforming to meet the illumination standards and requirement and certification from CPRI/ERTL or India Solar Centre :
Supply Source / 85 volt-265 volt ACFrequency / 50 Hz +/- allowable tolerance
Expected Luminous Efficacy / 100 lumens/watt
Output lux / 25(Avg.) at ground level
Usage hours / 12 hrs per day
Power Consumption / Unique to each category
Electrical Connector / Lead Wire with sufficient length and size and insulation/sheathing.
Power Factor / 0.9 (min) Lag
Life expectancy / About 50,000 glow hours
Control Circuit: / Constant Voltage & Constant Current
Casing Material / Water Proof, UV stabilized reinforced, Plastic or treated plastic with IP65
Total Harmonic Distortion / 5%max
Physical Dimensions
4.0. Details on bid submission
The Bid shall be submitted in two parts, viz.
- Envelop I: ―Technical Bid;
- Envelop II: ―Financial Bid; and
- both the Envelops I & II to be placed and sealed inside Envelope III
4.1 Envelop I: shall be super scribed as:
Page 1 of 34
Bid No. xxxxxxxxxxx:TECHNICAL BID: “Earnest Money and Technical details and documents for Design, Supply, Installation, and Testing & Commissioning of 1100 numbers of 40 Watt LED based Street lighting system at Kanpur Municipal Corporation-Kanpur
Technical bid shall contain:
i. Power of Attorney as per Appendix 1authorizing the signatory of the bid
ii.Power of Attorney as per Appendix 2for designating lead member of the
consortium
iii.Covering letter duly signed by the authorized signatory and stamped in the letter head of the
bidder as per the Appendix 3
iv. Anti-Collusion Certificate as per Appendix 4
v. Earnest Money Deposit of 1,50,000/- Lacs in the form of Demand Draft drawn in favour of Commissioner, Kanpur Municipal Corporation-Kanpur payable at Kanpur. The details of EMD shall be filled in as per Appendix 5
vi. Guaranteed technical particulars of LED, Lamp, Luminaire, etc. as per Appendix 6
vii.The bidder shall submit duly signed Agreement in Stamp paper as per Appendix 7by the authorized authority
viii. Printed catalogue and technical specification/ literature
ix. Preliminary lighting design scheme, indicating maximum, minimum, average illumination levels complying with standard along with certifications.
x. The bid documents duly signed by authorized signatory in each page and stamped.
xi. Declaration duly signed by signatory of the bidder in the official letter head stating that that “bidder has understood the scope of work and site conditions and carried out necessary site visits and completely comprehended the geographical aspects, works, land use aspects and all normal and specific quality, safety, health and environment requirement and have sufficient resources such as qualified and experienced man power , material and equipments/instruments to carry out the scope of work. “
xii.Memorandum of Understanding ( MoU) between bidder and Subcontractor(s) and/or consultant(s) and/or dealer, distributor or manufacturer of LED Lights as the case be, clearly showing portion of work, in physical and financial terms, intended under for subcontract(s) and/or consultancy, in the bidders letter head jointly signed and stamped by bidder as well as Subcontractor(s) and/or consultant(s), as detailed in Para 2.0(m) above
xiii. Project Schedule with activity and duration to accomplish the task within the scheduled project duration. Minimum work breakdown that shall be shown comprise of demo installation, design, design submission for approval, procurement, fabrication, delivery, civil works, electrical works, erection, testing & commissioning , as-built drawings and turn-over documentation.
xiv. Proof that bidder is either a manufacturer or authorized dealers/distributer of LED Lamps; and if it is a consortium specifically made for this project the consortium consists a manufacturer or authorized dealers/distributer of LED Lamps and submit formal
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Memorandum of Understanding (MoU) of such consortium and manufacturer or authorized dealers/distributer of LED Lamps . Certifications or registrations for lED based Street Lights with Government Organizations .
xv. Submit proof that the bidder have accomplished minimum of one Street lighting based supply project of at least 500 LED lights and ESCO project of at least1/2 MW , certificate for the same and proof of payments received against the product / energy savings .
xvi. Quality and safety policy of the bidder
xvii. Key personnel from design through commissioning, service back-up during warranty period, spares and lamps availability after warranty period, details of long term annual maintenance contract, any other energy saving controls etc.
xviii. A brief description of the organization and an outline of recent experience on assignments of a similar nature. For each assignment, the outline should indicate, inter alia the profiles and names of the staff provided, duration of the assignment, contract amount, and bidder‘s involvement.
xix. Bidder must submit a company profile of the LED manufacturing activities, understanding of Photometry and LED Technology. Bidder must submit manufacturing system, process and final inspection system .:
xx. The Bidder must submit a basic note with supporting document on:
- Company‘s experience in ESCO
- CompaniesExperience IN LED Street Light manufacturing along with Purchase Orders
- Maintenance and product replace ability features.
Page 1 of 34
4.2 Envelop II : shall be super scribed as:
“Bid No. : xxxxxxxx: “Price Bids for Design, Supply, Installation, Testing & Commissioning of 1100 numbers of 40 Watt LED based Street lighting system at Kanpur Municipal Corporation, Kanpur”.
Financial bid shall contain only the duly filled in Price Bid Format as per Appendix 8duly signed and stamped by signatory and Covering letter duly signed by the authorized signatory and stamped in the letter head of the bidder. The price shall be quoted in figure as well as in words. This envelop should be sealed and stamped.
4.3 Envelop III: shall be super scribed as:
Bid No. : xxxxxxxxxxx:Technical & Price Bids for Design, Supply, Installation, Testing & Commissioning of 1100 numbers of 40 Watt LED based Street lighting system at Kanpur Municipal Corporation, Kanpur”.
Envelope III shall contain sealed Envelops I & II. This envelop should be sealed and stamped and address marked as:
The Municipal Commissioner
Kanpur Municipal Corporation,
Motijheel Kanpur
5.0. Specific Instruction to Bidders
5.1 Late submissions or incomplete bids shall be rejected
5.2. The Bid without Earnest Money Deposit shall be rejected.
5.3 Each Bidder should submit only one (1) bid. Any Bidder or Lead Member of a Consortium, which submits or participates in more than one bider the work would be disqualified and would also cause the disqualification of the Consortium in which it is a member.
5.4 The Bidder shall be responsible for all the costs associated with the preparation of its bid and its participation in the bidding process. Kanpur Municipal Corporation-Kanpur will not be responsible or in any way be liable for such costs, regardless of the conduct or outcome of the Proposal.
5.5 The bidders should carry out the complete scope of work in its entirety.
5.6 Prior to commencement of design the successful bidder shall provide proposed LED lamp and luminaries’ on atleast 10pole as demonstration to prove the suitability of the fittings matching with the requirement in regards to lux level, quality of illumination for professional, objective & impartial review jointly by the bidders team along with team of professionals of Kanpur Municipal Corporation-Kanpur; representatives of BEE, Utility, Corporation, PWD , Traffic Department, Electrical Inspectorate or members of a specific Committee formed for the same may also witness and review the same. This shall be carried out within two weeks from the date of issue of work order and prior to submission of detail design package for approval.
5.7Successful bidder shall submit complete printed catalogue and technical specification/ literature and test certificate from approved/ ERTL/CPRI/INDIA SOLAR CENTRE lab
5.8While preparing the technical proposal, Bidders must give particular attention to the following:
a) The P/N junction temperature of individual LED must not exceed 60ºC.
b) High Thermal conduction must be achieved
c) Luminaire must be constructed with high corrosion proof, powder coated or anodized aluminum extracted aluminum sheet or bars.
d) LED must be mounted on heat sinking conductive bars with suitable large area surface by means of fins to dissipate the conduct heat. The fins must be exposed to ambient flowing air.
f) The electrical component of the LED and LED driver must be suitably enclosed in hermetically sealed unit.
g) There should be sufficient inventory of LED lamps, so that the defective lamps can be replaced immediately.
5.9 The bidder shall have to obtain formal approvals and permit / certification from the Electricity Board, Electrical Inspectorate and/or any statutory authority or officers of Government after depositing the requisite fee and details, forms/formats ,if any and shall have to manage to energize the installation complying all formal procedures. Also, necessary passes, permits, clearances from Corporation,ElectricityBoard,Traffic department, adhering to safety, environmental, health standards, other statutory agencies, in its entirety shall be the responsibility of the successful bidder for smooth conduct of the project. All such documents, permits, passes, approvals etc. shall be well documented and archived for reference and records at site office
5.10 The Technical proposal shall not include “Financial Bid”.
5.11 Validity The bidder shall specifically mention the period of validity of the Bid. The period validity shall not be less than 90 days as specified in the Last date of submission of Bids, and extendable, if required and sought byKanpur Municipal Corporation-Kanpur, subjected to confirmation of bidder. If any bidder withdraws his Bid before the said period or makes any modifications in the terms or conditions of Bid which are not acceptable, then the Kanpur Municipal Corporation-Kanpur shall without prejudice to any other rights or remedies shall forfeit the said amount of earnest money.
5.13 Price
a) The price quoted shall be fixed and firm and not subjected to any escalation or variation. The price should be inclusive of all duties & taxes.
b)Municipal Commissioner,Kanpur Municipal Corporation-Kanpur reserves the right to add/delete the final quantity at the units rate quoted by the bidder