Brown-Forman Corporation

BROWN-FORMAN CORPORATION

AUTO LOSS REPORTING and SETTLEMENT PROCEDURES

FISCAL 2016

Beth Waldron – (502) 774-7859 or (502) 599-1485 Gary Maier – (502) 774-7096 or (502) 468-6083

ACCIDENT SCENE PROCEDURES

1.  Notify authorities immediately following an accident involving another vehicle, injury or damage to property belonging to others.

2.  Do not move your vehicle until instructed to do so by authorities, unless it is unsafe to leave the vehicle in the same

location as the accident.

3.  Do Not Admit Liability. Do not make any statements that could be interpreted as an admission of liability at the accident scene. Your comments should be limited to collecting the information needed to file an accident report

4.  Obtain the following information:

From Other Driver(s)

·  Name and home address______

______

·  Home, cell and office telephone numbers______

·  Driver’s license number/state of issuance______

·  License plate- State & Plate Number______

·  Vehicle Type: Year______Make/Model______

·  Insurance company and/or agent’s name______

From All passengers and/or witnesses

·  Name and home address______

·  Home, cell and office telephone numbers______

From Police

·  Officer’s name ______

·  Badge number ______

·  District______

·  Citations issued, if any______

·  Police accident report number______

If you have a cell phone with camera, and if you are able, please take pictures of the accident scene, the

damage to your company vehicle and the damage to other vehicles, or property, involved in the accident.

Send photos to Beth Waldron or Gary Maier.

NOTE: If your car cannot be safely driven you should arrange for it to be towed to a repair shop of your choice. As soon as Risk Management is notified of the damage they will arrange for an appraisal. Repairs should not be started until the appraisal is completed and approved by Risk Management.

Roadside Assistance – ARI Leased Vehicle only

ARI has 24/7 emergency roadside assistance available by calling 1-800-227-2273

Choose Option 2 (Client/Driver)

Choose Option 1 (Roadside Assistance)

Choose Option 2 (Cars/Minivans, SUV’s)

Wait for ARI Service Tech to answer

You will be asked to provide your ARI vehicle number (found in your ARI glove box packet) and your Client code

Field Service vehicles (non-executive) Client Code - O421 Executive vehicles Client Code - OE28

ACCIDENT NOTIFICATION

·  Physical Damage Losses – Notify Risk Management

Accidents involving loss or damage to your vehicle (collision, theft, vandalism, etc) should be reported to Risk Management.

To access the on-line form:

My B-F Quick LinksRisk ManagementClaims/Loss ReportingAuto - U.S. & CanadaLoss Notification.

Should you have any questions you may contact Beth Waldron at (502) 774-7859 or Gary Maier at (502) 774-7096.

·  Liability Losses – Notify Liberty Mutual

Immediately report all accidents involving injury, or damage to another person’s property, to Liberty Mutual’s 24/7 claims

office. Phone 1-800-362-0000. When reporting a claim, you will be asked for our policy number. The F’16 automobile

policy number is: AS2-651-0004127-045.

A written incident report must also be submitted to Risk Management within three days of the accident. You should

complete the on-line claim form (refer to the instructions above under “Physical Damage Losses”). Risk Management will

file the report with Liberty Mutual for you.

Notification to Vehicle Leasing Company

If your car is leased, promptly notify the leasing company of the accident to ensure that you are in compliance with the terms

of your lease agreement.

OTHER INFORMATION

Physical Damage Deductibles – F’16

The deductible amount will be charged to your cost center. All repair costs in excess of the applicable deductible will be

paid by Liberty Mutual or the Corporate Self Insurance Reserve (Risk Management).

Collision: $1,000 each accident

Comprehensive: $ 500 each incident (including broken windshield, theft, etc)

Personal Property- Excluded from Coverage

Personal items such as sports equipment, CD’s, cell phones, sunglasses, etc. as well as personal auto accessories such as band radios, radar detectors, GPS devices etc. are not covered under B-F’s program. You should arrange coverage for these items under your personal insurance program.

Rental Car Coverage

Coverage is provided for the cost of renting a substitute vehicle if your car is stolen or while it is being repaired after an accident. There is a 24-hour waiting period beginning with the time the car is taken to the garage for repairs or from the date of theft. Reimbursement is limited to $1,000. Any rental charges incurred during the waiting period, or rental expenditures in excess of $1,000, are the responsibility of your cost center. When renting a substitute vehicle all insurance coverage should be declined.

Fleet Page 1 of 2 April 2015