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The Project for Improving the Functions of The Cambodia-Korea Friendship Building at the National Pediatric Hospital, Cambodia(2013-2017/USD6,900,000)
Provision of Medical Equipment
Request for Proposal (RFP)
February, 2017
1. Bidding overview
A. Bid Title: Provision of Medical Equipment under the Project for Improving the Functions of the Cambodia-Korea Friendship Building at the National Pediatric Hospital in Phnom Penh, Cambodia
B. Period: Within twelve months after signing the contract
C. Site: National Pediatric Hospital, Phnom Penh, Cambodia
D. Budget Limitation: USD 973,400
※ [VAT related notice] If the goods supplied to KOICA are considered as “exported goods” that are supplied free-of-charge to foreign countries for the project in accordance with Article 7 of the Korea International Cooperation Agency (KOICA) Act and in accordance with Article 21 (Export of Goods) of VAT Act, Section 2, Clause 3 and Section 2, Clause 2 of the Enforcement Decree of the same Act, the zero tax rate shall be applied.
※ If you purchase locally, additional cost (such as unapplied the zero tax rate) may occur, and such additional cost is borne by the contractor.
※ Exchange rate: Based on 1 USD (US Dollar) = 1,130 KRW (South Korean Won)
E. Tasks
Category / Main Contents / OutputEquipment support / • Supply of equipment, including delivery to a designated place and installation
- 19 types, 63 items
- purchase of equipment &consumables
• Equipment arrangement & installation plan
• Administrative work for inspection & supply of equipment / • Supply of medical equipment
• Equipment installation and arrangement plan, and result report
• Inspection plan & result report
• Other related documents
Commissioning and Training / • Equipment commission
• Equipment installation and operation training / • Commissioning plan and result report
• Installation – operation training plan and result report
Maintenance / • Follow-up management & maintenance plan / • Follow-up management & maintenance plan report
2. Guidelines for Detailed Tasks
A. Provision of New Equipment
1) Rules on Equipment Provision
ㅇ In principal, all equipment on Specification of Equipment (Appendix 8) should be procured in Cambodia, in consideration of maintenance and substantiality, that can be maintained (e.g., corrective maintenance and purchasing consumable parts are possible), and that meet reasonable quality (fit for international standard).
- In the case where the recipient agency complains and/or requests for change of equipment for the reasons related to its quality, the contractor must accede to such complaint or request.
- In the exceptional case of the item that cannot be procured in Cambodia, the contractor must draw up a plan for maintenance and provision of the related parts.
ㅇ The contractor must positively cooperate with PMC (Project Management Consultant), KOICA, recipient agency (National Pediatric Hospital) and the construction company and inform them in advance of information on the equipment installation plan, electricity-supply plan (i.e., all concerned parties need to prepare in advance to install equipment successfully).
ㅇ The contractor must submit certificate(s) of authentication and other documents, which demonstrate that the equipment meets official standard, such as by the FDA and CE and the specification requested by KOICA.
- The detailed specifications of the equipment are referenced in the appendix 8 and must be proposed including the costs of maintenance, consumables and spare parts for 2 years.
ㅇ If rust (corrosion) occurs during the local inspection of the equipment, it may be returned, so special attention to corrosion control is required.
ㅇ The contractor must supply the equipment that conform with local electricity voltage and frequency (single phase 220V 50Hz, three phase 380V 50Hz). Anything related to power connection of the equipment must be included in installation of the equipment.
ㅇ For each equipment, the user manual for each product (installation manual) must be in Khmer or English.
- If there is no manual, the contractor is responsible for producing it in booklet form.
2) Equipment List and Quantity
ㅇ Supply of the 19 types and 63 items of medical equipment products
Installation Department / Equipment list / Qty1 / Radiology Department / CT scan, 16 slides / 1
inclusive of:
CT scan
contrast injector
Dryview supproted by Carestream
Room preparation not included
2 / Oxygen Room / Oxygen central supply system or oxygen generator
Capacity of 1000SCFH / 1
3 / Ventilation medical air compressor installation / 1
4 / Hospital medical vacuum system / 2
5 / NICU / Mechanical ventilator (neonate-infant-children) / 3
6 / NICU / Patient monitor / 6
7 / NICU / Resuscitator equipment / 2
8 / NICU, ER, Ward A / Emergency trolley / 6
9 / Radiology Department / Ultrasonography / 1
Inclusive of:
Main Body
Convex Probe
Linear Probe
PC and printer & UPS
10 / NICU / Sterilizer Avanti - Automatic single door / 1
11 / NICU / Bedside monitor with invasive blood pressure / 2
12 / NICU, ER, Ward A / Syringe pump / 8
13 / NICU, ER, Ward A / Infusion pump / 6
14 / NICU / Infant warmer / 2
15 / NICU / Infant incubator / 2
16 / NICU / Mask bag (neo-infant) / 8
17 / Mask bag (children) / 8
18 / Mask bag with manometer / 2
19 / Radiology Department / X-ray / 1
Total / 63
※ Refer to Appendix 8 for more details such as equipment item & quantity, specification, etc. by room
※ In the case where quantity differences occur between Specification of Equipment and Bid Price Proposal, the quantity in Bid Price Proposal prevails.
3) Printing of KOICA Donation Mark
ㅇ In principal, KOICA donation mark must be printed on the surface of each equipment. When it is not possible, a sticker that signifies donation from KOICA may be attached instead.
- In the case of attaching the sticker, the sticker must be made of aluminum. However, depending on the specific equipment, a normal sticker can be used.
ㅇ The size of the mark can be changed according to the size of the equipment.
ㅇ The cost for printing is included in the contract price.
4) Submission of Manufacturing Serial Number and Warranty of Each Equipment Prior to Inspection
ㅇ Manufacturing serial numbers and warranty of each
ㅇ When the contracted equipment is no longer produced due to company bankruptcy or item production termination, contractor should replace old items with new ones (with equal or superior-performance) - price change is not accepted
5) Warranty Period of the Equipment (guaranteed by Manufacturers)
ㅇ Total warranty period must be more than 2 years after delivery
- The contractor must set up the efficient defective repair system in Cambodia through three parties contracts (among equipment provider-repair company-recipient agency), and two parties contract (between equipment provider-recipient agency)
ㅇ The Contractor must perform monthly preventive maintenance and submit a monthly report during the warranty period (2 years).
ㅇ The quality guarantee(s) must be submitted when submitting the billing statement.
6) Guideline for Inspection
ㅇ Inspection is carried out by PMC, the recipient agency, and KOICA, and the contract must notify KOICA of inspection schedule 7 days before delivery.
ㅇ When re-inspection is needed due to the contractor's fault, all related costs is borne by the contractor
ㅇ Inspection should be done in one designated place where every equipment is gathered.
ㅇ Please note that the followings are examples of the reasons are the equipment can be rejected during inspection
- Specification discrepancy among supply contract and quantity, specification, marking, packaging etc.
- Changing manufacturer and/or model of the equipment without prior approval of KOICA
- Non-performance of preliminary contract review by the contractor
- Failure to answer or verify when the inspector questions about the specification during inspection
- Unavailability of document(s) or English manual required for inspection
- Poor printing and/or non-attachment of donation mark
- Insufficient or no provision of labor for assisting inspection
- Equipment not being brand-new
- When the inspection cannot be continued because the specification proposed is not reflected in the actual equipment delivered for inspection and/or due to other reasons attributable to supplier
※ By cooperating with the project related department(s) and PMC, inspection must be carried out free of difficulty by ensuring equivalent or superior performance/operation of the equipment. If the contractor fails the inspection 2 times, there may be restriction for the contractor to participate in other biddings or the contractor may be disqualified to participate in other biddings.
7) Submission of Supply Plan
ㅇ Before signing the contract, the supply plan inclusive of provision, delivery, installation, and maintenance of the equipment must be submitted to and approved by KOICA
ㅇ The supply plan submitted after obtaining approval from KOICA will form a part of the contract
8) Installation and Operation Training Plan
ㅇ The contractor must dispatch qualified installation technicians from the supplier to the site upon arrival at the final destination of the goods, and submit the dispatched technicians' personal details, travel plan, and activity plan.
ㅇ The contractor must ensure that the installation technicians prepares the necessary tools and materials for the installation in advance, check whether there is any abnormality of the item on arrival in the presence of KOICA local office before working on the site, and notify KOICA local office without delay if the item is lost or damaged.
ㅇ When the installation technicians complete the installation and commissioning, the contractor must notify the person appointed by the KOICA Cambodia office or the KOICA Cambodia office of the fact, and submit the confirmation of installation and operation training completion, written by the person in charge at the recipient agency, which confirms that "all the goods were installed without abnormality and the commissioning result was normal", to KOICA Cambodia office.
9) Transportation of Goods
ㅇ The shipping method for goods to be purchased in Korea is as follows:
- Transportation conditions: FCA (Free Carrier) / Place designated by KOICA
- Transportation method: maritime transport (Land transportation after arrival to the recipient country)
- Final destination: National Pediatric Hospital, Phnom Penh, Cambodia
- Packing method: carton box packing /after the inspection is completed, wooden packing by the shipper
- Equipment which is sensitive to damage, abrasion, or external impact during transport must be wooden-packed in vacuum
ㅇ In the case of purchasing goods in other countries, the equipment must be transported to the final destination at the supplier's expense. In this case, the contractor must have a prior consultation with KOICA and PMC and obtain approval from them regarding the transportation of equipment
- Packing method: carton box packing and final wooden packing
- Equipment that is sensitive to damage, abrasion, or external impact during transport must be wooden-packed in vacuum)
10) Others
ㅇ Inspection is completed only after installation and commissioning are performed without any defect.
ㅇ See the Appendix 8 for specifications of equipment.
ㅇ In the case where interpretation on specification is needed for items that are not indicated in specifications or other minor issues, KOICA’s opinion prevails.
ㅇ After installation and commissioning, the contractor is responsible for follow-up management and maintenance of the procured equipment for two (2) years from the date of final inspection.
ㅇ If any defect in the equipment is found after the final inspection, the contractor must immediately repair or replace it with the same new product and reinstall it.
ㅇ The scope of the equipment procurement includes the local installation, commissioning and user operation training.
B. Maintenance
1) Maintenance for medical equipment
ㅇ Monthly on-site preventive maintenance and on-call-based corrective maintenance for 2 years
2) Monitoring and report
ㅇ Summary of outputs submission
Activity / Output / Submission time / number of copiesNew Medical Equipment Supply / • Supply Plan
- inclusive of the plan for installation, training and maintenance / Within two weeks after signing the contract / 5
• Warranty for medical equipment / Upon delivery / 5
• Manual for medical equipment
- user's manual (Eng)
- service manual (Eng)
- quick manual (Khmer) / Upon delivery / 10 for each
Project management / • Signed contract with maintenance agency
* In case the contractor does not have a headquarter or branch in Cambodia, the contractor needs to contract with an agency for maintenance / Within two weeks after signing the contract / 1
• Final report / Two weeks before the project ends / 10
• Monthly prevention maintenance report / For two years after the installation / 10
• Repair report / 10
※ Other important reporting schedules, list of final products, number of copies, language, etc. are to be decided after consultation with KOICA.
II / 2. / Bidding Information1. Participation Eligibility
A. A company registered as KOICA (Cambodia Office) procurement supplier
B. A company that has been operating for three years or more from the bid announcement date in compliance with the law of the country of incorporation
C. A company that has an experience to supply CT scanner for the past 3 years from the bid announcement date.
D. A company that does not have any difficulty in fulfilling its obligations such as completion of tax payment in the country of incorporation
E. A company with at least three Medical equipment technicians for equipment maintenance
F. A company capable of submitting manufacturer's authorization (including letter of technical support) for all items in Equipment List
G. A company with a total sale of USD 900,000 or more in 2015
H. Joint venture is not allowed
2. Method for Bidding and Contractor Selection
A. Bidding Method: international general competitive bidding
B. Selection Method for Successful Bidder: qualification examination of the lowest bidder
C. Relative Regulations
ㅇ KOICA「Instructions on the International Bidding for the Procurement of Goods」 and「Enforcement Regulations of this Regulation」
ㅇ KOICA「International Procurement Guideline」
ㅇ KOICA「ELIGIBILITY EXAMINATION STANDARDS FOR PURCHASE OF GOODS」
D. Bidding Procedure
ㅇ In accordance with the "ELIGIBILITY EXAMINATION STANDARDS FOR PURCHASE OF GOODS": The qualification examination is conducted on the lowest bidder. If the lowest bidder scores 85 or more in the qualification examination, it becomes the successful bidder.