Paper 2.3

Appendix 3

Exceptional Backlog Maintenance Funding request

The following is alist of backlog maintenancethat has arisen from the need to bring forward work that would, in due course, be funded as part of the capital planned refurbishment programme, or the implications from the change in estates strategy. The delay in progressing the following projects will increase the risk of building fabric and services failureas outlined below:-

McEwan Hall Maintenance and Refurbishment Project

McEwan Hall Organ

Dr John Kitchen indicated two years ago that the organ was becoming increasingly unreliable and unpredictable in its working and as such is in need of considerable overhaul and repair. The organ which was installed in 1897 plays a major part in the University graduations, however due to deterioration can no longer be used for a major recital. Deterioration has now reached such an extent that it took some considerable effort by Forth Pipe Organs and Dr Kitchen to ensure the organ was playable at this year’s graduation. The life expectancy of the organ is at best 1 to 2 years. A report by Forth Pipe Organs, details the work required to reinstate the organat a cost of £ 750k over a phased programme. The first phase at a cost of £350k requires to be put into place during 09/10 to ensure that the organ is available for future graduations with a second phase of £400k during 10/11.

Cost: £750k

DavidHumeTower

A structural survey of the external façade was recently carried out by Harley Haddow structural engineers highlights concerns regarding the slate cladding to the east and west elevations of the building. This follows on from a previous survey carried out in 2004 by Capital testing who concluded that there were concerns re the fixings of the slate cladding and remedial works were carried out at the time. Since then further deterioration has been observed and it is now recommended that further intrusive survey work is required to ascertain the ongoing condition of the fixings. In the short to medium term work will be required to the external envelope of the building to ensure the integrity of the slate cladding and this now can not be delayed until the planned refurbishment project.

In conjunction with the condition of the slate cladding the original window system is still in place. These are metal framed and single glazed and are not in good condition. They have wind and water tight problems and suffer from condensation which adds to the deterioration of the internal finishes. These items are exacerbated due to the exposure levels at higher levels within the tower.

It is recommended that the existing windows should be replaced and carry out internal decoration as required. Scaffold cost for works on the cladding or window replacement would be such that it would be more economical to carry out these two projects together. This would involve an element of decanting as it is envisaged that the works would be phased to be undertaken three floors at a time. This will present a challenging project in health and Safety and business continuity terms in a very busy area of the campus. From economic, business continuity and Health and Safety point of view, ideally the building should be vacated to undertake works of this scale and that was the original thinking behind it being undertaken as part of the full refurbishment and remodelling project.

Cost £ 4,000k

KennedyTower

It is now understood from the CMVM that due to a change in the NHS estate strategy that Psychiatry services will remain at the RoyalEdinburghHospital for a further 10 years.

Electrical Rewire

The electrical systems with in Kennedy tower are now beyond their life expectancy, the whole building needs to be rewired. Exacerbating the rewire is the fact that the main electrical riser is contaminated with asbestos as is the main boiler house. The probability of failure of the electrical system is now high and carrying out major repairs will be impeded with the asbestos issues. As such areas of the building or even the whole building could be put out of use for a considerable period of time until asbestos works are carried out and electrical systems reinstated.

The recommendation is that the asbestos within these areas is removed and the building rewired.

Cost: Asbestos 100k

Rewire 150k £250k

Windows

Kennedy tower is a 1960s, concrete framed tower block with the original metal, single glazed, windows within a timber sub frame. The timber sub frames have now deteriorated to a point where they are beyond repair. Draughts and wind driven rain mean conditions with in the building for staff are uncomfortable and internal finishes are deteriorating due to the water ingress and condensation.

The recommendation is to replace the existing window system complete with sub frame, renew internal finishes as required and decoration.

Cost: Window replacement750k

Decoration100k £950k

OgstonBuilding

The merger with the Roslin Institute included the NPU unit housed within the Ogston building at Kings Buildings. The condition of this building was such that it was determined that the NPU unit should be relocated in the short term to Roslin.

The recommendation is to demolish the Ogston building on completion of relocation of staff to Roslin before the building fabric deteriorates to a hazardous level.

Cost: Demolition £ 600k

Summary

McEwan Hall Organ £750k

DavidHumeTower£4,000k

Kennedy Tower£1,200k

Ogston Building £600k £6,550k

Note all costs inclusive of fees and VAT

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