Supplemental Board Meeting Notes

TSCA

Supplemental Board Meeting Notes

10November 2015

Board Nomination

When an Board opening occurs, it the responsibility of presiding TSCA President to appoint a suitable candidate(s) subject to Board approval to fulfill the remaining term.

Most of you will remember Rudy Bazan (now Secretary) became a Director via this process. Candidates who “can do will do, and fit” are sought.

One source of candidatesare those who have previously run for office. Jim Schaefer ran in 2014/15 and meets all requirements. See Attached Resume.

Resolved: Jim Schaefer is approved as an interimTSCA Director, for a term running from November, 2105 to the last day of the September 2016 State Tournament.

If approved Jim will be invited to participate in the balance of this meeting as TSCA newest Director

Minutes

Resolved: The Minutes of the September 8, 2015 Board meeting are approved as presented (or, as amended). See Attachment.

2016 State Tournament Schedule

TSCA ByLaws require approval (each year) of a four year, rolling TSCA State Tournament schedule. See Attached schedule. Further, the lack of a annual fixed date for the Tournament presents serious scheduling issues – both in securing a suitable date (from a host range; a weather, a national (think Regionals, USOpen, etc), and from other Texas ranges attempting to fix their corporate and charity shoots. Historically, the Tournament was held the first week in June. The following resolutions address both aspects.

Resolved: Beginning in 2017, the TSCA State Tournament will be held about the first weekend in June, every year.

Resolved: As required by TSCA ByLaws, TSCA State Tournament Ranges for 2016 – 2019 are hereby approved subject to Note A is the Attachment.

2016 Sub-Guage State Tournament

Dwight Lumpkins has Director Oversight for this Tournament.Lumpkins. The 2014 budget/actual was between $5-6000. This amount is proposed for Board Approval as a working estimate subject to further input from Dwight. A budget range will be proposed at that time.

2016 HoF Ladies Awards

Several have obscured that there are a number of parents; and, trailing spouses accompanying shooters. They have been largely ignored from a recognition standpoint. Given most of these individual are ladies, it is proposed that for 2016 this group be recognized via an random draw awards event at the HoF Banquet. Specifically, three “Spa Day” certificates valued at $125, $100, and $75 be given to those in attendance.

Resolved: Three Spa Day certificates be presented by random draw at the 2016 HoF Banquet on behalf of ladies in attendance.

2016“Top Gun” Rotation

To increase the challenge to winning the TSCA State Tournament while enabling more shooters to follow their favorite competitive, it has been determined that an implementing an “invitation only” rotation including the top 60 TSCA member shooters is both attractive and doable. While it is possible that the Tournament winner would come from this rotation, any shooter (with one exception) is eligible to win State.

Zoli Gun Raffle Process

Discussions are underway with Zoli USA whereby they will take a more direct, active role in all aspects of this process – design, marketing, raffle sales in partnership with TSCA. Collectively, we need to increase the likelihood that ALL raffle tickets will be sold. In 2015, approximately 50-60% of the total available tickets were sold.

2016 Range Pick Day

Held last week. Hats off to Rudy Bazan for making it a great success. There are several steps in the process. Some remain. All proceeding in a timely manner.

2016/23 Texas State Host Club Update

Two clubs are bidding for 2017. With luck, the bids will be in and a recommendation can be made to the Board for approval within 30 days or so.

The ByLaws require the Board to approve a rolling four year, approved list of host clubs each year. All but one club has confirmed its place in rotation. Discussions are continuing with that club. Hopefully, a four year host list can be put forward shortly.

The changes in State timing (spring, fall) presents year to year challenges. While these could not be helped, a fixed date is preferably to TSCA members. Historically, State has been held the first week of June. Changing (large) club economics as well as weather patterns ensure Spring, Fall conflicts. The first week in June is recommended as the fixed date for future State shoots.

Youth/Ladies Recognition/Govt Funding Programs

The Recognition program went off well in 2015. Lessons were learned that we can and should carry forward. It is recommended that the Recognition/Govt Funding Programs be approved for 2016. Danny Vines will present a budget request at a future meeting.

Volunteers to Update ByLaws / State Tournament Minimum Requirements

The ByLaws and Minimum Requirements documents have become dated and have created unintentional negative consequences; or do not efficiently address changing circumstances. They need tweaking, not a major overhaul. Some work has already been done. I will be on the working Committee

ByLaws changes require a vote of the membership. Such vote would be taken at the 2016 State Membership meeting traditionally held at the HoF Banquet

The Minimum Requirements require Board approval only.

New WebMaster and URL

As most of you know a two plus year search for a new WebMaster and/or oversight Director for this role as been unproductive. Further, Shooterspages partnering with Eddie Baker LaSSC President) on all server, website (IT technical) matters. Eddie is assuming responsibility for all existing Shooterspages websites.

Eddie runs a IT support team and is a proven webmaster (see ).

Subject to BOARD APPROVAL arrangements have been made with Eddie and his team to update, support, and maintain TSCA’s website. There is NO charge for design/updating the site.

There is a monthly charge of $67 for support and maintenance part and parcel to a 2-3 year minimum contact. This charge could increase depending on TSCA usage needs.

On balance, a better financial arrangement with a proven firm is NOT available. BOARD APPROVAL of my negotiating terms and finalizing said contract is requested.

The current URL is one problem with the present website. It is not viewed as ‘intuitive’, easy to remember, or use. Suggested alternatives are set forth in the Agenda for your review and approval.

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