THE ODISHA AGRO INDUSTRIES CORPORATION LTD.
TENDER DOCUMENT FOR TRANSPORTATION OF BAGGED GYPSUM DURING 2015-16
Last Date of Submission of Tender from:- 3.00 p.m. on 24.07.2015
Date of Opening of Tender:- 4.00 p.m. on 24.07.2015
Cost of Tender Form: Rs.5,250/- (inclusive of VAT)
Form Serial no.: …………..
Cash Receipt No. …………... Date: ..……………
D.D No.……………….. Bank : ......
DETAILS OF EMD
EMD:- Rs. 10.00 Lakh
D.D No.…………. Bank : ......
Address:
95 - SATYA NAGAR, BHUBANESWAR - 751007
Tel No. 0674- 2570687, FAX: 0674 - 2570313
e-mail :
Website: www.orissaagro.com
THE ODISHA AGRO INDUSTRIES CORPORATION LIMITED
(A GOVERNMENT OF ODISHA UNDERTAKING)
95, SATYA NAGAR BHUBANESWAR – 751007.
PHONE NO. 0674 – 2570687
FAX NO. 0674 – 2570313
DISCLAIMER
The information contained in this Tender (“Tender”) or subsequently provided to Tenderer(s), in any other form by or on behalf of OAIC or any of their employees is provided to Tenderer(s) on the terms & conditions set out in this Tender. The purpose of this Tender is to provide interested parties with information that may be useful to them in making their technical and financial offers pursuant to this Tender. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. OAIC, its employees make no representation or warranty and shall have no liability to any person, including any Tenderer under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damage, cost or expense which may arise from or be incurred or suffered on account of anything contained in this Tender or otherwise. OAIC also accepts no liability of any nature whether resulting from negligence or otherwise. The issue of this tender does not imply that OAIC is bound to select a Tenderer or to appoint the Preferred Tenderer. OAIC may in its absolute discretion reserves the right to reject, cancel, terminate, hange or modify all or any of the Tenderer or Bids at any time without assigning any reason whatsoever or providing any notice and without accepting any liability for the same. The Tenderer shall bear all its costs associated with or relating to the preparation and submission of its Bid including but not limited to preparation, copying, postage, delivery fees, expenses associated with any physical verification, demonstrations or presentations which may be required by OAIC or any other costs incurred in connection with or relating to its Tender. All such costs & expenses will remain with the Tenderer and OAIC shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by a Tenderer regardless of the conduct or outcome of the Tendering Process. Submission of proposal by the Tenderer shall be deemed to have been done after careful study and examination of the document. The response should be full and complete in all respect. Incomplete or partial response is liable to be rejected. The terms in the following categories are used interchangeably and their derivates are synonymous within each category:(a) Tenderer, Bidder, Company, Agency, Supplier, Producer etc.
(b) Corporation, OAIC
(c) EoI, Tender, IFB, Tender, Application, Bid, Proposal.
14.07.2015
THE ODISHA AGRO INDUSTRIES CORPORATION LIMITED(A Government of Odisha Undertaking)
95, SATYA NAGAR, BHUBANESWAR – 751 007.
SHORT TENDER CALL NOTICE
Sealed tenders are invited from the intending authorized licensing transport contractors for transporting bagged Gypsum from IFFCO & PPL, Paradeep to block points of all over the State for the year 2015-16. Tender paper can be obtained from OAIC, Bhubaneswar from 14.7.2015 to 24.7.2015 up to 2.30 p.m. on payment of Rs. 5,250/- (inclusive of VAT) by Cash or DD favouring OAIC Ltd. payable at Bhubaneswar. The same can also be downloaded from our website www.orissaagro.com & submitted along with Bank Draft of Rs. 5,250/-. The last date of submission of Tender document is 24.7.2015 upto 3.00 p.m. & the Tenders shall be opened at 4 p.m. on the same date. The undersigned reserves the right to accept or reject any or all the tenders without assigning any reason thereof.
MANAGING DIRECTOR
A. INVITATION TO TENDER
1. For transporting of bagged Gypsum bonafied Transport Agencies (Private/ Govt. Undertaking) can participate in the tender process.
2. The right of acceptance of Tender/or award of contract rests with the M.D., OAIC who does not bind himself to accept the lowest tender and also reserves himself the right to reject any or all the Tender(s) received without assigning any reason what so ever.
3. All the tendered rates shall remain valid upto 31.05.2016 from the date of finalization. Validity of rate may be extendable on mutual consent.
4. No extension of time shall be allowed for submission of tender in any circumstances unless otherwise specifically extended by the M.D., OAIC by advertising in the newspapers.
5. The tenderer must submit the document relating to similar work for last few years in association with Paradeep Truck Owners Association, by which the work assigned will not be affected.
6. The tenderer shall carefully go through the tender documents & fully confirm him / themselves that the terms & conditions contained therein are proper before submission of the tender. If the tenderer finds discrepancies, any omission or any doubt as to their meaning, he should at once inform the M.D., OAIC and obtain clarification in writing prior to submission of the tender. Verbal clarification or information given by M.D., OAIC or the employees working under him or his representative shall not be binding on the M.D., OAIC, Bhubaneswar.
7. No tenderer shall be entitled to claim any cost, charges and expenses of incidental to or incurred by him through or in connection of this tender even through the M.D., OAIC, Bhubaneswar may elect to withdraw the invitation to tender without notice and without assigning any reason what-so-ever.
8. For transportation of materials the price per Km., per MT. of different distance slabs is to be quoted.
9. Incidental charges if any during transportation will be borne by the transport agency.
10. The transporter must stick to the supply plan of Directorate of Agriculture/ Director of Horticulture or any other Department, Govt. of Odisha. No deviation in this regard will be entertained.
B. DOCUMENTS TO BE ATTACHED
The interested tenderers should submit the tender document duly signed in all papers with date & seal along with the Self Attested following documents in a sealed envelope within schedule date & time, failing which the Tender shall be liable to be rejected.
Sl. No. / Particulars / Page No.1) / Tenderer is required to submit its typed / printed Tender document duly filled & signed in the prescribed form/format.
2) / Proof of purchase of Tender documents i.e. Original Money Receipt of Rs. 5250/- issued by Odisha Agro Industries Corporation Limited Bhubaneswar- Head Office.
Demand Draft of Rs.5250/- to be attached if the Tender Document is downloaded from the Website.
3) / Attested photo copy of valid All Odisha Transportation Agent License from competent authority under OMV Rule 1993.
4) / Attested photo copy of the valid Service Tax Registration certificate.
5) / Attested photo copy of valid Labour License.
6) / Attested photo copy of up-to-date VAT Clearance Certificate from the Sales Tax Officer concerned within Odisha.
7) / Attested photo copy of the valid deed of partnership if any.
8) / Attested photo copy of the PAN Card.
9) / Certificate of Registration as a firm/society or Certificate of Incorporation if any.
10) / Xerox copy of up-to-date Income Tax clearance certificate or proof of income tax return filed for last two years.
11) / Satisfactory evidence to show that the agency has an annual turnover of Rs. 50.00 Lakh in preceding two financial years (Audited Accounts etc.)
12) / Past experience/ Govt. work executed in transportation work if any.
13) / Solvency certificate at least of Rs. 50.00 Lakh from the competent authority.
14) / Earnest Money Deposited (EMD) of Rs. 10.00 Lakh in favour of OAIC Ltd., in form of A/c Payee DD at any nationalized bank payable at Bhubaneswar.
Note: 1. Tenderers will submit the above documents in separate envelopes as Documentary Bid.
2. All above aforesaid Documents /Papers are to be marked page wise positively.
C. BID
1. Tenderers are to quote the offer price (inclusive of VAT, Service Tax & other taxes with delivery at FOR destination) in the scheduled format enclosed (Annexure-I).
2. The tender form shall be filled in clearly typed/ written in English & in block capitals. No tender filled in other wise shall be considered.
3. While filling up the tender paper the tenderer shall not erase or overwrite. Any correction in filling of the tender form shall be made clearly & duly signed by the tenderer, otherwise the tender shall be liable to be rejected.
4. Managing Director, OAIC, Bhubaneswar or an officer authorized on his behalf reserves the right to negotiate with any tenderers to such request for negotiation shall render his/their tender(s) liable to rejection.
5. The rate should be offered for the unit as specified in the tender form. Price quoted should be both in figure as well as in words. The price to be quoted should be inclusive of VAT and other taxes & costs. But, while furnishing the Tax Invoice, the basic price & taxes to be mentioned separately. Offers stating surcharges or additional expenses, if any charged extra over the basic rate shall be summarily rejected. The rates quoted must be for delivery at FOR destination i.e. any accessible destination inside the block as mentioned in the supply order.
6. The tenderer shall quote firm rate which shall remain valid till 31.05.016 from the date of opening of tender and shall not be subjected to any revision for any reason what so ever. Tender containing stipulations as to variations in price may be rejected. Once the tender is accepted, the rate shall remain valid till 31.05.2016.
7. The tender received after scheduled date & time would not be entertained.
8. The tenderer must indicate the detail specifications of article (bag etc.) failing which the tender will not be taken into consideration.
9. Any tender containing clerical or arithmetical mistake(s) may be rejected.
10. Each page of the tender documents shall be signed by the tenderer with his usual signature. With their quotations, the tenderer shall sign the invitation to the tender, instruction to the tender, tender form, conditions of contract & annexure etc. in token of acceptance thereof. The signature of the tender form alone shall be deemed to be acceptance of rates, specifications, terms & conditions stipulated in the invitation to the tender, instruction to the tender, tender form, conditions of contract, tender scheduled & annexure etc. forming part of the tender document.
11. All the signature shall be dated.
12. The last date & time of receipt of tender and the date & time opening of tender are mentioned below.
Scheduled item / Last date & time. / Remarks.Sale of tender document / Receipt of complete tender document / Opening of Tender Paper
Transportation of bagged Gypsum / Sale of tender paper will be from 14.7.15 to 24.7.15 upto 2.30 p.m. / The complete tender document should be received through Registered Post/Speed Post/Courier Service/Drop Box kept at Head Office on or before 24.7.15 up to 3.00 p.m. / Tender will be opened at 4 p.m. on 24.7.2015
Tender will be opened on the date, time and venue as mentioned above at the in presence of the tenderer or their authorized representatives and members of the “Tender Committee”. If last date is declared holiday by Government of Odisha, the last date & time for submission and opening of tender shall be respectively be the time as aforesaid on the next working day.
11. Non-submission of documents/particulars, tenders not giving full particulars/not complying with any requirements as mentioned in above paras shall be considered as incomplete & liable for rejection.
12. Any tender containing false information/particulars shall liable to be rejected & tenderer found guilty of furnishing false information & particulars shall be debarred from any future dealing with the Agril. Deptt./ OAIC.
13. The successful Tenderer who fails to supply the items within the time limit or as per terms and conditions, will be black -listed and will be barred to participate in future Tenders of the Agril. Deptt./OAIC while forfeiting his EMD.
14. Canvassing in any form is strictly prohibited and the tender(s) submitted by tenderer(s) who resort to canvassing will be liable for rejection.
15. The tender notice, invitation to tenderer instruction to tender, tender form, conditions of contract, the tender schedule, annexure, the rates and amount quoted against the items of the tender and covering letter, if any shall form part of tender and the letter of intent awarding the contract shall form the contract.
16. Observation of above instruction on the part of the tender is strictly obligatory. However, the Managing Director, OAIC may in any exceptional cases exempt a particular tenderer from observing one or more of the instructions/ of stipulations on the recommendations of the “Tender Committee”.
17. SECURITY DEPOSIT:
The Selected firms should deposit Rs. 25.00 Lakh of the total amount of the supply order as the security deposit in shape of Bank draft in favour of OAIC Ltd., payable at Bhubaneswar. After furnishing the security deposit, the work order placed, will be considered as valid work order should be made within the specified times mentioned in the work order. The security money will be released completion of work & submission of claim bills.
18. PAYMENT MODALITIES:
Payment will be released to Tenderer for the supply on receipt of the payment from Directorate of Agriculture/ Horticulture/ Any other Deptt., Govt. of Odisha within 8 working days. However, OAIC will not pay any charge/interest to the Tenderer for delayed payment.
19. The undersigned reserves the right to accept or reject any or the entire tender papers without assigning any reason thereof.