Directions for Receiving and Inventorying Literacy By X3 Resources

K-3 Dynamic Personalized Classroom libraries will be shipped to your campus in the coming days and weeks as a part of Literacy By 3. Campuses will receive each teacher’s classroom libraries in two shipments. Each classroom library will include 262 leveled text with 150 books arriving in preparation for the first week of school and the remaining books to be shipped in late August/early September.

Shipment 1 of your Dynamic Personalized Library (DPL)

This shipment will contain the first phase of the Dynamic Personalized Libraries for each classroom.

Dynamic Personalized Library (DPL) / Every K-3 Classroom
Each classroom library will consist of:
·  Leveled books per child aggregated in a classroom library (in English)
·  Each book will be labeled with Lexile and/or GR level
·  Library will have a mix of appropriate genres, themes and content areas
·  Library will be grade and interest level approprateappropriate
·  Contain fiction and non-fiction
·  6 Bins for classroom storage /

The first delivery will be by August 6th, with an additional shipments later this montha second shipment in late August/early September.

Each classroom will receive 1 of the Collections/Pack for the appropriate grade and 1 carton with 6 Classroom Tubs included.

All cartons will be labeled with the following information and will be color coded by grade and indicate the Classroom A, B, C, D, etc.
Color Coding and Example
Grade K
Each Classroom will receive:
·  3 DPL Libraries Collections
o  Each collection has 50 books for a total 150 books in shipment 1
·  1 Classroom Bins (6) / Purple /
Grade 1
Each Classroom will receive:
·  2 DPL Libraries Collections
o  Each collection has 50 books for a total of 100 books in Shipment 1
·  1 Classroom Bins (6) / Tan /
Grade 2
Each Classroom will receive:
·  2 DPL Libraries Collections
o  Each collection has 50 books for a total of 100 books in Shipment 1
·  1 Classroom Bins (6) / Neon Yellow /
Grade 3
Each Classroom will receive:
·  2 DPL Libraries Collections
o  Each collection has 50 books for a total of 100 books in Shipment 1
·  1 Classroom Bins (6) / Neon Red /

How to Check-In Your Dynamic Personalized Library (Shipment 1)

1.  The first thing to do is to separate the cartons by grade (sort by grade color label). Within grade you will see the label has Class A, Class B, Class C, Class D. Each teacher will get a class set for their grade.

2.  For each grade pile, look for the carton with the pink neon label. This is the carton with the packing slip. There will be one packing slip per Grade Level.

3.  Look at the carton count on the packing slip and verify that the # of cartons on packing slip equals # of cartons physically received

4.  Look at cartons that have an ISBN on the outside of the shipping box and check those off your packing list first. Those should denote full cartons and the carton should not need to be opened to check-in the order

5.  Repeat for each grade

Note: This is only the first shipment of your Dynamic Personalized Library. You will receive 1-2 more shipments to complete your classroom library.

Invoices Returned to the Elementary Schools Office

Please identify a staff member to receive and inventory all of the Scholastic book orders. Please make sure every carton is inventoried upon arrival. We want to make sure that each teacher and campus received their books and that HISD can account for the funds spent. Please do the following:

·  Make a copy of this document and the attached document to check in the cartons.

·  Use these as a resource when and if needed to account for cartons received or not received.

·  Create a system or way to account for all of the cartons being checked into the campus. You want to be able to show that you received or did not receive cartons/books.

·  Keep the copies of your check in documents (inventoried and signed) all together. Once check in/inventory process is completed, principals are to sign the check in sheets, scan a copy, and email it to their SSO secretary by Friday, August 15th. and ready for pick-up on date designated by Lance Menster.

Enlarging Classroom Libraries or Getting More Libraries

If you have had to add on classrooms, please understand that the school will be responsible for placing future orders. Dannie Moreno-Lewis is our Scholastic contact for placing orders. If you are interest, please don’t hesitate to call her. Her information is below:

(Phone)281-597-8302 (Fax)866-768-2883 (Cell)281-299-2733

If you have any additional questions, please do not hesitate to contact me.