Arkansas Department of Education

2006-2007 Annual Reports

as Required by

A.C.A. § 6-20-2202(e)(2)

The following is a list of mandated reports for the 2006-2007 school year that districts must file with the Arkansas Department of Education (ADE). Under A.C.A. § 6-20-2202, if these reports are not submitted to the ADE in a timely manner, state aid could be withheld from the district.

The Statewide Information System (SIS) data collected through APSCN is also required in order to produce other mandated reports. The SIS report cycle submission dates are included under Required Electronic Data Submission Schedule in this memo. Specific data requirements are listed on the APSCN Web Site at http://www.k12.ar.us.

This list does not include any required vocational reports or reports required by any other agency.

Required Written Report Contacts and Submission Schedule

JULY 2006

DATE DUE / REPORT / Contact / Telephone
July 01 / Advanced Placement Incentive Program Expenditure Report / Ann Biggers / 501-682-4224
July 08 / Extended School Year, Part One, Verification / Janice Hood / 501-682-4223
July 10 / Child Nutrition Claim for June Reimbursement / Jimmy Burks / 501-324-9502
July 14 / Extended School Year, Part One, Verification / Janice Hood / 501-682-4223
July 14 / Special Education Early Childhood Outcomes, FY 2006 Baseline / Jody Fields / 501-683-7219
July 29 / Sliver FY05 Quarterly Performance Report / George Elliott / 501-682-4223
July 30 / ALE Grades K-12 FTE Calculation Report to Include the Total Number of Hours of ALE Instruction Per Student Per Day in a Format Provided by ADE for 2005-2006 / Lori Lamb / 479-788-7253

AUGUST 2006

DATE DUE / REPORT / Contact / Telephone
August 10 / Child Nutrition Claim for July Reimbursement / Jimmy Burks / 501-324-9502

SEPTEMBER 2006

DATE DUE / REPORT / Contact / Telephone
September 08 / Extended School Year, Part Two, Payment Request / Janice Hood / 501-682-4223
September 10 / Child Nutrition Claim for August Reimbursement / Jimmy Burks / 501-324-9502
September 11 / End of Program Accounting for College Preparatory Enrichment Program / Donna Wolf / 501-682-4559
September 15 / ACSIP Plan Filed (Deadline) / Annette Barnes / 501-682-4393
September 15 / Personnel Policies in Electronic Format / Julie Kreth / 501-682-5059
September 15 / Declaration of Non-Participation / Patsy Hammond / 501-682-4275
September 15 / Notice of Funds Transfer / Patsy Hammond / 501-682-4275
September 15 / AFRB Level II Report and Superintendent’s Signature Page / Julie Kreth / 501-682-5059
September 15 / Title I Quarterly Report of Cash Distribution for First and Second Quarters / Patsy Hammond / 501-682-4275
September 15 / School Board President Signature Indicating Approval of Current Personnel Policies, as required by ACA 6-17-201 / Julie Kreth / 501-682-5059
September 15 / Statement of Compliance with A.C.A. §6-21-303, Teacher Stipends for classroom supplies / Julie Kreth / 501-682-5059
September 15 / Signature form for President of the Board compliance with A.C.A. §6-17-2301 / Julie Kreth / 501-682-5059
September 15 / Title V Schedule of Payments / Patsy Hammond / 501-682-4275

OCTOBER 2006

DATE DUE / REPORT / Contact / Telephone
October 01 / Annual Gifted and Talented Program Application / Ann Biggers / 501-682-4224
October 06 / School District/Juvenile Detention Facility FY 2007 Budget Application / George Elliott / 501-682-4223
October 15 / Annual Equity Compliance Report / Oliver Dillingham / 501-682-4213
October 15 / Minority Teacher and Administrator Recruitment Plan / Oliver Dillingham / 501-682-4213
October 15 / Child Nutrition Claim for September Reimbursement -Reimbursement must be submitted with Enrollment Data as of October 1, 2006. Copies of the APSCN Cycle 2 Reports No. 331 and 431, and Pre K Reports No. 336 and 436, and “Other Students Eligibility Report” must be attached to September Claim Form / Wanda Shockey / 501-324-9502
October 20 / Quarterly Report for Open-Enrollment Charter Schools / Mary Ann Brown / 501-683-5313
October 31 / Special Education Consolidated Application FY 2007 and Annual Financial Reports FY 2006 / George Elliott / 501-682-4223

NOVEMBER 2006

DATE DUE / REPORT / Contact / Telephone
November 01 / Home Language Survey / Andre Guerrero / 501-682-5014
November 01 / Title I Comparability Report / Patsy Hammond / 501-682-4275
November 10 / Child Nutrition Claim for October Reimbursement / Jimmy Burks / 501-324-9502
November 17 / Special Education Residential Placement Reimbursement for
First Quarter FY 2007 / Janice Hood / 501-682-4223
November 17 / Special Education Juvenile Detention Reimbursement for
First Quarter FY 2007 / Janice Hood / 501-682-4223

DECEMBER 2006

DATE DUE / REPORT / Contact / Telephone
December 10 / Child Nutrition Claim for November Reimbursement / Jimmy Burks / 501-324-9502
December 15 / Child Nutrition District Verification Summary Data Report (FNS-742) / Robert Ginder / 501-324-9502
December 15 / Title I Quarterly Report of Cash Distribution for Third Quarter / Patsy Hammond / 501-682-4275

JANUARY 2007

DATE DUE / REPORT / Contact / Telephone
January 10 / Child Nutrition Claim for December Reimbursement / Jimmy Burks / 501-324-9502
January 15 / Training for School Board Members / Kimberly Mills
January 15 / Eye and Vision Screenings / Dee Cox / 501-682-4379
January 19 / Quarterly Report for Open-Enrollment Charter Schools / Mary Ann Brown / 501-683-5313

FEBRUARY 2007

DATE DUE / REPORT / Contact / Telephone
February 02 / Special Education Residential Placement Reimbursement for Second Quarter FY 2007 / Janice Hood / 501-682-4223
February 02 / Special Education Juvenile Detention Reimbursement for Second Quarter FY 2007 / Janice Hood / 501-682-4223
February 10 / Child Nutrition Claim for January Reimbursement / Jimmy Burks / 501-324-9502
February 15 / Child Nutrition Severe Need Breakfast Rate Application data due for 2006-07 SY / Jimmy Burks
Louann Griswood / 501-324-9502
February 16 / Catastrophic Occurrences Registration Deadline / Janice Hood / 501-682-4223

MARCH 2007

DATE DUE / REPORT / Contact / Telephone
March 10 / Child Nutrition Claim for February Reimbursement / Jimmy Burks / 501-324-9502
March 20 / Quarterly Report for Open-Enrollment Charter Schools / Mary Ann Brown / 501-683-5313
March 31 / Title I Quarterly Report of Cash Distribution for Fourth Quarter / Patsy Hammond / 501-682-4275
March 31 / ACSIP Amendment Filed (Deadline) / Annette Barnes / 501-682-4393
March 31 / Annual Deaf/Blind Census / Jamie Schroeder / 501-682-4222
March 31 / Notice of Funds Transfer-Last Date to Submit for 2005-2006 School Year / Patsy Hammond / 501-682-4275

APRIL 2007

DATE DUE / REPORT / Contact / Telephone
April 10 / Child Nutrition Claim for March Reimbursement / Jimmy Burks / 501-324-9502
April 20 / Special Education Residential Placement Reimbursement for Third Quarter FY 2007 / Janice Hood / 501-682-4223
April 20 / Special Education Juvenile Detention Reimbursement for Third Quarter FY 2007 / Janice Hood / 501-682-4223

MAY 2007

DATE DUE / REPORT / Contact / Telephone
May 01 / Special Education Catastrophic Occurrences Submission / Janice Hood / 501-682-4223
May 01 / Child Nutrition Agreement and Policy Statement Renewal / Karen Franklin / 501-324-9502
May 01 / Child Nutrition Report of District Kitchen Health Department Inspections / Karen Franklin / 501-324-9502
May 01 / Wellness Policy District Changes / Sheila Brown / 501-324-9502
May 10 / Child Nutrition Claim for April Reimbursement / Jimmy Burks / 501-324-9502
May 10 / Child Nutrition Direct Certification Student Data Submission for Districts NOT on Pentamation / Melissa Harris
Louann Griswood / 501-324-9502
May 15 / Progress Report on Implementation of AR Laws in District Curricula as Per A.C.A. 6-16-123(d) (1997 Supp.) / Sheree Baird / 501-683-0902
May 15 / Annual Report on Compliance with Public School Student Services Act / J.B. Robertson / 501-683-4354
May 15 / Report on District Schools and Fund Raising Companies in Violation of A.C.A. 6-18-1105 / Sheree Baird / 501-683-0902
May 15 / Report on Compliance with Arkansas History Requirements / Sheree Baird / 501-683-0902
May 15 / Report on Compliance with African-American History Requirement / Sheree Baird / 501-683-0902
May 25 / Special Education Post-School Outcomes Contacts / Jody Fields / 501-683-7219

JUNE 2007

DATE DUE / REPORT / Contact / Telephone
June 10 / Child Nutrition Claim for May Reimbursement / Jimmy Burks / 501-324-9502
June 20 / Extended School Year, Part One, Payment Request / Janice Hood / 501-682-4223
June 15 / Special Education Residential Placement Reimbursement for Fourth Quarter FY 2007 / Janice Hood / 501-682-4223
June 15 / Special Education Juvenile Detention Reimbursement for Fourth Quarter FY 2007 / Janice Hood / 501-682-4223
June 15 / Eye and Vision Screenings / Dee Cox / 501-682-4379
June 20 / Annual Alternative Education Report / Lorrie Lamb / 501-371-2696
June 29 / Quarterly Report for Open-Enrollment Charter Schools / Mary Ann Brown / 501-683-5313
June 30 / ACSIP Program Adjustment Filed on FTP Site (Deadline) / Annette Barnes / 501-682-4393
June 30 / Special Education Early Childhood Outcomes, FY 2007 Updates / Jody Fields / 501-683-7219
June 30 / Special Education Secondary Transition (PEEP) / Jody Fields / 501-683-7219
June 30 / Special Education Family Surveys / Jody Fields / 501-683-7219
Annual Audit
Report / Districts are required to have an annual audit conducted each year within 18 months of fiscal year end by Legislative Audit or by a private C.P.A. firm.
Audit report and working papers must be filed with ADE. / Julie Kreth / 501-682-5059

DATA SUBMISSION CYCLES 2005/06

DATABASE RECORD / CYCLE
1
SEP 1 / CYCLE
2
OCT 15 / CYCLE
3
NOV 15 / CYCLE
4
DEC 15 / CYCLE
5
FEB 15 / CYCLE
6
APR 15 / CYCLE
7
JUN 15
504 DISABILITY / X
ACT 61 / X
ALE DAYS / X / X / X / X
ANNUAL STATE REPORT CARD – PARENT MAILING / X
BUS / X / X / X / X
CALENDAR / X
CLASS / X
CONTACT PERSONS / X / X / X / X / X / X / X
DISCIPLINE / X
DISTRICT / X / X / X / X / X / X / X
EMPLOYEE / X / X
EMPLOYEE ADDITIONAL DUTY / X / X
EMPLOYEE BASE SALARY / X / X
EMPLOYEE BONUS / X
EMPLOYEE FRINGE BENEFITS / X / X
EMPLOYEE SALARY / X / X
EQUITY COMPLIANCE / X
FEDERAL PROGRAMS PRIVATE SCHOOL (S) / X
FEDERAL PROGRAMS PRIVATE SCHOOL (S) TITLE I / X
FINANCE / X
FINANCE SPECIAL ED / X / X
FIRE DRILL / X / X / X
GENDER EQUITY / X
GRADUATE / X
JOB ASSIGNMENT / X
NATIONAL ORIGIN / X
RACE EQUITY / X
REGISTER / X
SALARY RANGE / X / X
DATABASE RECORD / CYCLE
1
SEP 1 / CYCLE
2
OCT 15 / CYCLE
3
NOV 15 / CYCLE
4
DEC 15 / CYCLE
5
FEB 15 / CYCLE
6
APR 15 / CYCLE
7
JUN 15
SALARY SCHEDULE / X / X
SCHOOL / X / X / X / X / X / X / X
SPECIAL ED. – EMPLOYEE / X / X
SPECIAL ED. – EARLY CHILDHOOD / X / X
SPECIAL ED. – EARLY INTERVENING SERVICES 1 / X
SPECIAL ED. – EARLY INTERVENING SERVICES 2 / X
SPECIAL ED. – REFERRAL TRACKING / X
SPECIAL ED. – SCHOOL AGE / X / X
STUDENT / X / X / X / X / X / X
STUDENT ATTENDANCE / X / X / X / X
STUDENT ID CHANGE / X / X / X / X / X / X / X
SUPPLEMENTAL TRANSPORTATION / X
TRANSPORTATION PERSONNEL / X

CYCLE 1 SUBMISSION – September 15th

CYCLE 1 REPORTING REQUIREMENTS

APSCN

Code Report Name

rpt000 District General Information

rpt040 Contact Person

rpt100 School General Information

rpt120 School Calendar

rpt200 Employee Salary (Previous Year)

rpt203 Employee Benefits (Previous Year)

rpt204 Employee Bonus (Previous Year)

rpt205 Employee Base Salary (Previous Year)

rpt208 Employee Fringe Benefits

rpt220 Professional Development Hours

rpt465 Student ID Change

rpt510 Annual Financial Report (AFRB) Level I

rpt511 Annual Financial Report (AFRB) Level II

rpt512 Annual Financial Report (AFRB) Level III

rpt520 Annual Financial Report (AFRB) Legal Balance

rpt530 Annual Financial Report (AFRB) Underpayments

rpt540 Annual Financial Report (AFRB) Programs on Behalf of Other Agencies

rpt550 Annual Financial Report (AFRB) Property Values

rpt560 Annual Financial Report (AFRB) Building Losses

rpt570 Annual Financial Report (AFRB) Page 36 (Classified)

rpt570 Annual Financial Report (AFRB) Page 37 (Certified)

rpt571 AFR Title I

rpt572 AFR Title I Part D

rpt573 AFR Title II A

rpt574 AFR Title II D

rpt575 AFR Title III

rpt576 AFR Title IV-A

rpt577 AFR Title V

rpt578 AFR Title VI Federal

rpt579 AFR Title VI State

rpt580 Annual Financial Report (AFRB) ASR

rpt581 Athletic Expenditures

rpt585 Finance Special Education

rpt586 Federal Fund to Fund Transfers

rpt590 F33 Report

rpt595 CCD Report

rpt600 School Tri-Annual Fire Drill

rpt610 District Tri-Annual Fire Drill

rpt810 Salary Schedule (Previous Year)

CYCLE 2 SUBMISSION – October 15th

DATA TABLES AND DATA ELEMENTS

APSCN

Code Report Name

rpt000 District General Information

rpt030 District Gender Equity

rpt040 Contact Person

rpt031 District Race Equity

rpt032 District Disability 504 Equity

rpt033 District National Origin

rpt034 Equity Compliance

rpt100 School General Information

rpt200 Employee Salary Report (Current Year)