Registrar and HFL Liaison

This position works closely with the Senior Football Operations Manager to ensure all responsibilities listed are carried out.

Objectives

  • To ensure all players from U13 Junior team through to A Grade are registered or transferred in accordance with the league rules and regulations.

Responsibilities

  • Obtain a copy of the current Hills Football League Football Directory for the year that lists the contact details of the HFL and Clubs for reference as needed (from HFL Internet site
  • Obtain a copy of the HFL Constitution and HFL By-laws that manage Player registration requirements (from HFL Internet site and
  • Register all new players within the league guidelines
  • Register copy of injury reports as needed during season
  • Process insurance claims as needed during season
  • To follow up with Team Managers of all junior teams prior to season commencing, provide guidance and ensure players are registered and able to play.
  • Security of all teams players votes
  • Number of games played by player
  • Follow up with Treasurer on outstanding fees for A & B Grade players (Junior Teams are followed up by their Team managers)
  • Pass onto club Secretary all player contact details for A & B Grade playersto ensure club database is always accurate (Junior Teams are followed up by their Team managers).
  • Ensure attends the monthly HFL Senior Football meetings, and provide advice to the Senior Football Operations Manager of pertinent HFL matters for the monthly Club Committee meetings.

Relationships

  • Works closely with the Senior Football Operations Manager
  • Liaises with the Club Secretary and Treasurer
  • Liaises with the HFL. (email: Phone: Sam Stanbury, Secretary, Hills Football League Inc, Ph 8398-2524 M 0407 182 321, 27 Alexandrina Road, Mt Barker, 5250 South Australia)
  • Liaises with Team Managers
  • Liaises with all club members

Accountability

  • Reports to Senior Football OperationsManager and General Committee
Timetable for position responsibilities:
Timings / Task / Liaise with
November / Volunteer to position – work with Senior Football Operations Manager and Club Coaches re players list requiring managing / HFL regarding HFL requirements for player management
December / Assists at Meeting of new Committee. Discuss-
  1. the agenda for the financial year
  2. Forecast budget for season
  3. Senior Football Operations
  4. U13-U17 football Operations
  5. Sponsorship
Work with the
  • Vice President (players needed and transfers)
  • A & B Grade coaches
  • Coaches and Team managers u13-U17.5)
/ All Committee
A&B Coaches/Team managers
A&B grade players
Sports Medicine / Head Trainer
January / Attend all Committee Meetingsas needed by Senior Football Operations Manager
  • reporting of portfolio facts to the Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Permits/registration of new players
/ Committee
A&B Coaches/Team managers
A&B grade players
U13-U15 Coaches/Team managers re players for permits /transfers
HFL
February / Attend all Committee Meetings as needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
Liaise with club members and players
  • Finalise Permits/registration of new A&B grade players
  • Liaise with Coaches/Team managers U13’s above re applicable player permits/transfers
  • Attend HFL Football meetings
  • Develop a roster for A Grade matches for Time-keeper and Scoreboard (home games)
  • Work with Team manager and Coach of U17.5 and develop roster of u17 players and parents to undertake Time-keeper, goal umpire, boundary umpire and for home games a scoreboard operator for B Grade matches at all venues
  • Liaises with Sturt FC Development Coordinator re players for Junior Development squads
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
Sturt Football Club
March / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
Liaise with club members and players
  • Any more Permits/registration of new A&B grade players
  • Assist Coaches/Team managers U13’s above to finalise applicable player permits/transfers
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
April / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
May / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
June / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
July / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
August / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
September / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
/ Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers
October / Attend all Committee Meetingsas needed
  • reporting of portfolio facts to Senior Football Operations Manager
  • liaise with Vice President for support
  • Liaise with club members and players
  • Attend HFL Football meetings
October Debrief Report
Prepare Report to give to Senior Football Operations Manager on this Portfolio for November Annual General meeting / Committee
A&B Coaches/Team managers
A&B grade players
HFL
U13 and above Coaches and Team Managers