PUBLIC WORKS COMMITTEE MEETING
Tuesday, August 26, 2014
7:00 a.m.
Village Conference Room
Attendance
Timothy Nugent, Mayor / xTim Boyce, Trustee / x
Todd Crockett, Trustee
Diane Dole, Trustee / x
Wendell Phillips / x
Samuel Martin
Joel Gesky, Trustee / x
Bernie Thompson, Village Admin. / x
Brian O’Keefe, Super of PW / x
Chris LaRocque, Dir. Of Bldg/Zoning / x
Keith Mulholland, Tyson Eng. / x
Jim Hanley, Street/Alley Super.
Terry Wilson, WPCC Supervisor
Darla Hurley, Deputy Village Clerk / x
Trustee Boyce called the meeting to order at 7:00 a.m. There was no public participation.
Discussion Items:
· 2014 Project Update (Mulholland)
Mr. Mulholland went over the spreadsheet concerning projects.
Ø The bid package for the Main Street parking lot will be expanded to allow for the curb cuts needed. Will receive from Gallagher Asphalt the new charges
Ø The RFP’s for the Main Street Plaza were given out this week to 8 landscapers. Four companies attended the pre-meeting on 8/25/14. Proposals are due 9/8/14 – each company may submit up to 3 plans. Budget of $150,000 has been set. Proposals are to include the arched sign, flag pole and benches (Village will pay for these; they are not to be included in the original budget). Board approval will be on 9/15/14 with hopes to start project after Oktoberfest. Gallagher will also be asked through a change order to remove the surface and 6” of base for the area. Chamber of Commerce may help with purchase of the arched sign.
Ø The Village will only clean the Maple Street path of snow after all other areas are cleaned. It will not be a top priority. Will only clean up to where private sidewalks start.
Ø Erosion control measures are in place for the Skate Rink. It is checked weekly and after each rain.
Ø Mr. Thompson met with Ace Hardware concerning Dollar General’s request to tie into their storm sewer. Ace does not want to have any liability. Mr. Thompson asked them to work with Dollar General, otherwise Dollar General will need to go to Rt. 50
Ø RR crossing at Division Street will be repaired beginning 9/2/14.
· Leaf Pick-up (O’Keefe)
Mayor Nugent asked that the leaf pick-up system be talked about. Mr. O’Keefe had done from preliminary figures on costs (see attached). He also spoke to Bradley and Momence. They stated they wouldn’t do it if they had a choice due to labor, compliance issues with residents and cost of having to haul leaves away. It was asked if we could contract out the service. Mr. O’Keefe will speak to other villages and also look into costs of using a private vendor. Issue will be discussed at the next Finance Committee meeting in September.
· Decorative Light Poles Painting (O’Keefe)
Have had trouble finding painters whiling to paint the poles, received two proposals. American Painting, Manteno, IL and Patrick’s Decorating, Tinley Park, IL. American Painting will be contacted to paint a few poles to make sure process, paint and quality are up to village standards. The vendor will be reminded that he must pay prevailing wage and provide insurance.
Trustee Dole exited meeting at 7:40 a.m.
· Main Street Electrical Upgrade (O’Keefe)
Meter has been moved, waiting on ComEd to hook up electricity.
· Skate Rink (O’Keefe)
The stripes will be painted for hockey. The Village logo will be painted on the floor.
· International Dump Truck Purchase (O’Keefe)
The truck has been ordered.
· Park Smoking (O’Keefe)
Village received email asking about having a “no smoking policy” in Legacy Park, especially around the Splash Pad. Committee recommended that signage be developed asking for corporation of smokers to create a “smoke free zone” near the splash pad, playground equipment and amphitheater area.
· Chipper Schedule (O’Keefe)
The department will continue the current schedule and re-evaluate at the end of the season.
· E-Waste Options
Village has been contacted by the e-waste disposal company that beginning September 1, 2014 they will begin to charge to haul away our e-waste. Using our current amount of waste the cost could be around $28,000 per year to continue to offer the service.
The option of discontinuing the service or offering only on a monthly basis was discussed. Mr. O’Keefe did contact another company that also offers that same services; their projected cost would be around $5,160.02 per year.
Committee recommended that an agreement with the new company, Rios, be pursued for e-waste collection. New signage will be erected to state that the service is for “village residents only”. I.D’s may be checked at drop off site. Information will also be changed on the website and village sign.
Misc.:
o Aqua forgot to repair the First Street section during their patching process. They will be contacted to have this completed before Oktoberfest.
Meeting adjourned at 8:00 a.m.
Meeting notes respectfully submitted by Darla Hurley, Deputy Village Clerk
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