Planning Council

February 10, 2016

Page 2

PLANNING COUNCIL

February 10, 2016

Bergengren Hall, 110/112

2:00 – 4:00 pm

PRESENT

Members and Co-Chairs
Charles Carrier, Kathryn Clark, Linda Cupick, Shana Deyo, Ron Eaglin, Fatima Gilbert, Terrie Green, Kim Grippa, Melinda Hamilton, Christina Hastie, Lisa Herbster, Lee Kenyon, Lori Lemoine, Clarence McCloud, Karla Moore, Nancy Morgan, Bahman Motlagh, Shannon Murdock, Anindya Paul, Doug Peterson, Mary Rhodes, Geraldine Rimstidt, Valerie Schimenti, Lisa Severson, Brian Smith, Jay Stryker, Amy Szoka, Richard Vollaro, Dustin Weeks, Laurie White, Charlotte Wright

I.  Welcome

Nancy Morgan welcomed everyone and reviewed the agenda.

II.  Executive Staff Update

Roberto Lombardo provided an update on the Senior Executive Staff, including topics such as the budget, enrollment projections, PeopleSoft, eCigarettes, Office 365, drones, new e-mail format, Oracle Business Intelligence, Skype for business and Cognos.

III.  Committee Updates

a.  Operational Effectiveness Committee – Kathy Clark / Doug Peterson

The Operational Effectiveness Committee has reviewed 13 non-academic units. There were no recommendations.

IV.  Library / Adjunct Support Committee Proposal

Dustin Weeks presented a proposal developed through a collaboration between Library Services and the Adjunct Support Committee.

Proposal: Adjunct Faculty Information Guide

Develop an online Adjunct Faculty Information Guide similar to the Library’s Research Guides which would provide access to the critical information Adjunct Faculty need to support their teaching. No budget required.

The Planning Council supported the proposal by consensus.

V.  Workgroup Updates

a.  Communication 1 – Linda Cupick

Reviewed the need/various options for a central directory, but after discussion, no proposal was necessary as it was discovered PeopleSoft has a built-in structural component.

b.  Communication 2 – Laurie White

Proposal: Fireside Podchats

Increase internal communication from Executive Staff on key issues, news and topics for faculty and staff in a timely manner. This is a new endeavor that would apply new media to messaging, e.g. voice-recording and MP3s shared online for anytime listening. No budget required.

The Planning Council supported the proposal by consensus.

c.  Resources – Ron Eaglin

Proposal: Distribute the Noel-Levitz Employee Satisfaction Survey again

After some discussion, the proposal was deemed unnecessary due to Institutional Research already planning to distribute the survey in the fall.

d.  Teamwork – Lee Kenyon

The workgroup is reviewing the need for communication and technology across campuses to provide a high level of student support. Skype and cameras can provide immediate access to help students, as well as FAQ links, and technology support across devices. Possibly a multi-phase process with cooperation from various departments. A proposal will be forthcoming.

VI.  Announcements

The Chili Cook-off is scheduled for next Thursday, February 18. There are still openings for volunteer judges or entries.

VII.  Conclusion and Adjournment

Dustin announced the next meeting on March 23 in Bergengren Hall 110, Room 112. The meeting adjourned at 3:45 p.m.