Author Gary Morton: August 2012

ESS Health and Safety Workplace Inspection Procedure and Checklist

This procedure and associated form will be used by ESS managers when conducting workplace inspections, where available Trade Union and or Employee Safety Representatives should be asked to take part.

The frequency for inspecting workplaces will vary according to risk.

Once inspections have been carried out a copy of the inspection form must be sent to the ESS Health and Safety Officer.

Workplace inspection frequencies:

Construction Sites – A member of the Project Team will inspect construction sites within their control monthly, alternatively a copy of the Contractors own monthly/weekly health and safety inspection report may be substituted.

Workshops – The designated manager responsible for the workshop will inspect workshops 3 monthly

Offices and Welfare Facilities – A designated manager will inspect offices and welfare facilities 6 monthly

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Author Gary Morton: August 2012

Location of Inspection / Date of Inspection / Name(s) of Inspector(s)
Element / Yes / No / N/A / Issues / Action(s) / By whom / By when
1. Good Order
1.1 Tidy and maintained
1.2 Adequate storage facilities available (and safe)
1.3 Floor/ground is in suitably good condition
1.4 Cables are managed so as not to cause a trip
2. Environment
2.1 Temperature is suitable
2.2 Lighting is adequate
2.3 Emergency lighting is available
2.4 Ventilation is adequate
2.5 Noise levels are controlled/acceptable
3. Emergency procedures/facilities
3.1 Fire action notices are displayed
3.2 Fire fighting equipment is available and tested (12 months)
3.2 The fire alarm is tested weekly
3.3 Emergency lighting is tested monthly
3.4 There has been a fire drill in the last 12 months
3.5 Final exit fire doors are checked weekly
3.6 Escape routes are clear of obstructions
4. First Aid
4.1 First aid notices are displayed
4.2 First aiders are appointed and trained
4.3 A first aid box is available and stocked
Element / Yes / No / N/A / Issues / Action(s) / By whom / By when
5. Welfare facilities
5.1 Flushing toilets are available
5.2 Hot and cold running water is available
5.3 Soap and towels or hand dryer is available
5.4 A suitable area for eating food and taking refreshments is provided, the area must be clean and have a means of boiling water and heating food, there must also be a sink for washing up
5.5 There is access to clean drinking water
5.6 There is an area where clothing can be dried
6. Substances hazardous to health
6.1 All substances are labelled and stored correctly
6.2 Work that produces dust, fumes etc is controlled
6.3 Gas cylinders are stored correctly
6.4 Spill kits are available
6.5 Storage areas used for liquid substances are bunded
7. Electrical safety
7.1 All equipment has been PAT tested according to the policy
7.2 Reduced voltage/ battery operated equipment is used where possible
7.3 Power cables are in good condition and located to prevent them being damaged or coming into contact with water
8. Permits to work/Safe systems of work
8.1 Permits to work are used to control high risk activities: access to confined spaces, roofs, plant rooms, walk in ducts, electric/mechanical isolations, electrical live work, hot work, work on safety cabinets, fume cabinets and lab drains, digging etc
Element / Yes / No / N/A / Issues / Action(s) / By whom / By when
9. Security
9.1 The site/workplace is secure and unauthorised access is prevented
10. PPE
10.1 An adequate supply of appropriate PPE is available
10.2 Suitable storage for PPE is available
11. Workplace transport
11.1 Suitable warning signs are posted
11.2 Vehicular routes are segregated from pedestrian routes and clearly marked
11.3 Contractor parking is in accordance with the University Parking Policy
12. Safety signs/notices
12.1 All necessary safety signs (mandatory, warning prohibition and information) are posted
13. Waste disposal
13.1 Lockable skips are used
13.2 Waste streams are segregated
13.3 Waste is controlled and disposed of frequently
14. Work equipment
14.1 All guards are fitted and properly adjusted
14.2 All necessary signage is posted
14.3 All lifting equipment is inspected in accordance with LOLER and added to the insurance list for thorough examination
Element / Yes / No / N/A / Issues / Action(s) / By whom / By when
14. Work equipment (continued)

14.4 All pressure systems are inspected in accordance with Pressure Systems Safety Regulations 2000 (PSSR)/ Simple Pressure Vessels (Safety) Regulations 1991/Pressure Equipment Regulations 1999and added to the insurance list for thorough examination

14.5 Emergency stops and isolation switches are easy to access
14.6 All scaffold has been inspected and a register of inspection or scaff tag is available on site
14.7 All ladders/stepladders are in good order and being used correctly
14.8 All MEWP’s are being used correctly and operators have been trained, check cards where necessary
14.7 All tower scaffolds have been erected correctly
15. Asbestos
15.1 The construction site has a pre demolition/pre refurbishment survey available on site
15.2 All materials labelled as being asbestos are in good order
16. Excavations
16.1 Excavations are guarded
16.2 Excavations are supported, battered or otherwise assessed and managed
16. Other Issues

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