KY PBIS Network:Tier 1 and Advanced Tiers Data Reporting
KENTUCKY CENTER FOR INSTRUCTIONAL DISCIPLINE
2015-2016
TIER 1Data Tool / Who Completes / Due Date / Where to Send
TIC - Team Implementation Checklist (version 3.1) / Tier 1 Team Members Collaborate at team meeting / October 31, 2015 / Coach or designee enters results online at
SAS - Self Assessment Survey
(version 2.0) / Classified and Certified Staff
(anonymous) / Jan 31st, 2015 / PBIS Coach gets URL (link) from and sends to staff
BoQ - Benchmarks of Quality
(version 2.0) / Tier 1 Team Members and Coach Rate Independently and Collaborate on final results / March 31, 2016 / Coach or designee enters results online at
Year End Data Report
(SWIS schools only) / Administrator or Coach / June 1, 2016 (or end of school) / Email District PBIS Coach (Dusty) confirmation that all SWIS data has been updated for end of the year
ADVANCED TIERS
Data Tool / Who Completes / Due Date / Where to Send
BAT –
Benchmark of Advanced Tiers
(version 2.5) / Tier 2 Team Members Collaborate at team meeting / December 15, 2013 / Enter in
DESCRIPTION OF DATA TOOLS
PBIS Self-Assessment Survey
The PBIS Self-Assessment Survey (SAS), which was formerly called the Effective Behavior Support Survey, is used by school staff for initial and annual assessment ofPositive Behavior Support systems in schools. The survey examines the status and need for improvement of four behavior support systems: (a) school-wide discipline systems, (b) non-classroom management systems (e.g., cafeteria, hallway, playground), (c) classroom management systems, and (d) systems for individual students engaging in chronic problem behaviors. Each question in the survey relates to one of the four systems. Survey results are summarized and used for a variety of purposes including: annual action planning; internal decision-making; assessment of change over time; increasing awareness of staff; and team validation.
Who takes the survey? At least 80% of all certified and classified staff.
When do schools take the survey? The SAS survey is taken by each school annually between March 1 and April 30.
How do schools complete the survey? This year, schools’ staff members will go to a Website address to complete the survey. All survey information will be directly input into the PBIS Assessment Website. Schools will be able to access their own results on the same site at midnight following the date the assessment window is closed.
Team Implementation Checklist
The Team Implementation Checklist (TIC) is a self-assessment completed by the school PBIS Leadership Team. It serves as a guide in appraising the status of PBIS start-up, team functioning, development of key components, and evaluation.
What is different about submitting the TIC this year? TICs will no longer need to be submitted via mail or email. Instead, each school coach and administrator will be given a Website address and a School Account number, enabling them to complete the TIC on-line via PBIS Assessment. Schools will be able to run two reports based on their TICs – Implementation by Feature and Overall Implementation.
Who completes the TIC? The PBIS Leadership Team completes the TIC as a group.
When do PBIS Leadership Teams complete the TIC? The TIC is completed by the team together in the fall of each year. The TIC should be completed during the October PBIS team meeting.
How do schools complete the TIC? During the team meeting when the TIC is due, bring a lap top computer to the meeting. Have the Coach or team recorder log onto Click the Login tab. Make sure the Respondent button is checked and then enter the School Account number. Go to the Surveys tab and click on Team Checklist, Complete Checklist. In the top section, select the name of the person filling in the survey from the drop down box and the date. Answer every item by clicking the button for Achieved, In Progress, or Not Started. (Note the tab in each section titled More About These Items: by clicking the tab, your team can see descriptors for each item to guide the rating process.) Click the Submit button when your team has completed the TIC.
Benchmarks of Quality
The Benchmarks of Quality (BoQ) is a research-validated measure that assesses the development and implementation of PBIS across 10 critical elements. The BoQ is completed annually by school PBIS Leadership Teams to assess strengths and identify areas of need. Results are used for action planning. Minimal implementation of Tier 1 systems is occurring when a school scores 70 out of 100. The 10 critical elements assessed with 53 items are:
- PBIS Team
- Faculty commitment
- Effective procedures for dealing with discipline
- Data entry and analysis plan established
- Expectation and rulesdeveloped
- Reward/recognition program established
- Lesson plans for teaching expectations and rules
- Implementation plan
- Classroom Systems
10. Evaluation
Is there a training to learn how to administer and analyze the BOQ? Yes! Several schools that will complete the BoQ this year need to send their PBIS Coach or other representative to a training to learn how to use and interpret the instrument. Your school will need to send someone to BoQ training if: (1) this is your school’s first year of PBIS implementation; (2) the person who attended training last year is no longer in your building; or (3) you are a new PBIS Coach. Each person needing to attend can select the date and time of the most convenient training from the KYCID website – registration link.
Who completes the BoQ? Each member of the PBIS Leadership Team completes the BoQ individually. The PBIS Coach, or designee, tallies and summarizes the results. Then the PBIS Leadership Team determines final scores together.
When do PBIS Leadership Teams complete the BoQ? The BoQ is completed by schools annually between February 1 and March 31.
How do schools submit their BoQ results? School coaches will send the School-wide Benchmarks of Quality: SCORING FORM (2 pages) and the Benchmarks of Quality TEAM SUMMARY (1 or more pages) to the Area Coordinator via email. The Area Coordinator inputsBoQ scores into PBIS Assessment.
Year End Data Report
The success of PBIS schools is measured by implementation data and outcome data. The Year End Data Report is one measure of outcome data related to PBIS implementation. KY PBIS Network schools will be asked to analyze and discuss outcomes in the PBIS Year End Data Report that reflects office discipline referrals (the Big Five – Average Referrals per Day per Month, Referrals by Problem Behavior, Referrals by Location, Referrals by Location, Referrals by Time; and Referrals by Student); suspensions; and expulsions.
Schools utilizing School-wide Information Systems (SWIS) for data collection will insure all discipline data is up to datein their SWIS accounts and share with the team and staff the information in the End of the Year Report in Other Reports feature on the Main Menu screen. The Administrator or Coach will notify the KYCID Coordinator when all end of year data has been updated into SWIS
Non-SWIS schools will complete and submit the information on the data form sent from the KYCID office.
Benchmark of Advanced Tiers
The Benchmarks for Advanced Tiers (BAT) allows school teams to self-assess the implementation status of Tiers 2 (secondary, targeted) and 3 (tertiary, intensive) behavior support systems within their school. The BAT is to be completed by the team(s) involved with Tiers 2 and 3 behavior support, and reflects the consensus (or majority) of team members. Team members should first be trained in use of the BAT by someone familiar with the measure. The BAT can be completed by the team as a group or by each member independently. If completed independently, the team reconvenes to review scores on each item. Items in which there is disagreement are discussed and the team comes to consensus on the score.
The 10areas assessed with 56 items are:
A.Tier 1: Implementation of School-wide PBIS
Tier 2/3: Foundations
B. Commitment
C. Student Identification
D. Monitoring and Evaluation
Tier 2: Targeting Interventions
E. Support Systems
F. Main Tier 2 Strategy Implementation
G. Main Tier 2: Strategy Monitoring and Evaluation
H. Tier 3: Intensive Support Systems
I. Tier 3: Assessment and Plan Development
J. Tier 3: Monitoring and Evaluation
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