Mayor & Commissioners Meeting Minutes
October 19, 2016
The Mayor and Commissioners
of the Town of Elkton
October 19, 2016
The Mayor and Commissioners of the Town of Elkton (the “Board”) held their second regularly scheduled meeting in October on this date at 7:00 p.m. The following persons were present: Mayor Robert J. Alt; Commissioners Charles H. Givens, Sr., Mary Jo Jablonski and Earl M. Piner, Sr.; Town Administrator Lewis H. George, Jr.; Finance Director Steven H. Repole; Elkton Police Chief Matthew Donnelly; Department of Public Works Director J. Daniel Handley, P.E.; Administration Office Secretary L. Michelle Henson; and Town Attorney John P. Downs, Esquire. Commissioner Jean A. Broomell was excused from the meeting.
Mayor Alt called the meeting to order, and led the Pledge of Allegiance.
Mayor Alt announced that Commissioner Broomell would not be in attendance.
ACTION: The minutes of the October 5, 2016 meeting were approved on motion made by Commissioner Givens. The motion was seconded by Commissioner Piner and approved by all present with no corrections or amendments.
ACTION: The bills submitted for payment were approved on a motion made by Commissioner Jablonski. The motion was seconded by Commissioner Givens.
Discussion
Mayor Alt noted the following fund balances: General Fund $3, 271,375.34; Water Fund $2,692,312.06; Sewer Fund: $8,099,814.09; Major Facility Fund: $5,802,540.52 for a total of $19,866,042.01. A copy of the statement of Fund Balances was placed in the record of the minutes.
VOTE
Recognizing a motion and a second, Mayor Alt requested a vote regarding approval of the bills submitted for payment. The record of the vote is as follows:
Mayor Alt: Aye
Commissioner Givens: Second
Commissioner Jablonski: Motion
Commissioner Piner: Aye
Town Administrator’s Report
Resolution R11-2016 Disposition of Surplus Property – Vehicle
Mr. George presented Resolution R11-2016 Disposition of Surplus Property for approval. He stated Resolution R11-2016 declared a flatbed truck from the Department of Public Works as surplus property. He stated the vehicle would be sold at auction and the proceeds from the sale would be placed in the Sewer Fund. A copy of Resolution R11-2016 was read and placed in the record of the minutes.
ACTION: Resolution R11-2016 Disposition of Surplus Property – Vehicle was approved on a motion made by Commissioner Givens. The motion was seconded by Commissioner Jablonski and approved by all present.
Public Works Agreement
Summit at Walnut Hill, Section 1 Presented for Approval
Mr. George presented a Public Works Agreement (PWA) between the Town and Rental Property Management LLC for approval. He stated the PWA, which had been reviewed by the Town’s Attorney, Mr. Downs, provided for the installation of infrastructure associated with Summit at Walnut Hill, Section 1.
ACTION: The Public Works Agreement for Summit at Walnut Hill, Section 1 was approved on a motion made by Commissioner Piner. The motion was seconded by Commissioner Givens and approved by all present.
Mayor Alt’s Report
Mayor Alt, referring to the Board’s ongoing discussions regarding a proposed Recreation Center and the Cecil County owned parcel upon which the center will be built, stated the Cecil County Council declared the parcel surplus, which was the next step in creation of the center. Mayor Alt asked Mr. George to develop a Request for Proposals from qualified bidders regarding the proposed Recreation Center.
Mayor Alt, referring to the Board’s previous discussions regarding a lighting audit for Meadow Park, stated the evaluation concluded that an increase in lumens was necessary. He stated his desire to budget funds to improve the park lighting.
Mayor Alt stated the football field at Meadow Park was not in good shape and expressed his desire to reseed and aerate the grass. He asked the Board for a consensus regarding maintenance of the field. It was the consensus of the Board to initiate maintenance of the field, including reseeding and aeration.
Mayor Alt questioned if the Department of Public Works was prepared for the upcoming winter months. Mr. Handley answered in the affirmative.
Mayor Alt stated the Boy Scouts recently recruited 62 Cub Scouts in Cecil County. He commended the Boy Scouts, expressing support for the organization.
Mayor Alt reminded those in attendance that the Premier Auto Grand Prix was scheduled for Saturday October 22nd from 12:00 p.m. to 6:00 p.m.
Commissioner Givens’ Report
Commissioner Givens, referring to a recent fire near Castlestone Drive, asked if there were any updates. Chief Donnelly stated there were no updates regarding the brush fire.
Commissioner Piner’s Report
Commissioner Piner thanked the Department of Public Works for repair of the stormwater catch basin on Whitehall Road.
Commissioner Piner asked to have Hearthstone Drive included in the Spring 2017 Road Maintenance Project.
Commissioner Piner, referring to his previous query regarding contracting of grass cutting activities, stated the Department of Public Works would continue to maintain grass in-house.
Commissioner Jablonski’s Report
Commissioner Jablonski, referring to the Board’s discussion regarding maintenance of the football field at Meadow Park, questioned if a landscape engineer should be consulted for the evaluation. Mr. George stated a preliminary evaluation could be conducted by Department of Public Works at a lower cost than hiring a landscape engineer.
Hearing no additional business to come before the Board, Mayor Alt adjourned the meeting at 7:14 p.m.
L. Michelle Henson
Administration Office Secretary
AN AUDIO AND VIDEO RECORDING OF THIS MEETING RETAINED AT THE ADMINISTRATION OFFICE
Note: The minutes of regularly scheduled public meetings conducted by the Mayor and Commissioners of the Town of Elkton, following their approval, are posted at www.elkton.org. The minutes, in hard copy format, are retained indefinitely by the Town of Elkton, Administration Office, 100 Railroad Avenue, Elkton, Maryland 21921.
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