Employee Portal Instructions
User Name: ______
Password is last 4 digits of your social security number
A link to the Employee Portal web page can be found under the “Resources” tab on the district home page. The web address is:
Enter your assigned user name and password.
*If this is your first login, you will see the “My Account” screen. Please complete the required fields and save your changes.
The “Message Center” will always display first when you log in. This area will be used for notification of things that previously appeared in your pay checks/stubs.
*Click on the message link to read the full message.
Click the “Employee Tab” to view you pay history, absences or to request an absence.
Pay History
To view you pay history, make sure you are in the “Employee” tab.
Click the “Pay History” tab.
By default, the current calendar year is displayed. If you wish to view a prior calendar year, select it from the drop down menu and click “Accept.”
Click on the “Check Number” for the payroll information you wish to view.
The pay stub information will appear in a new window.
You can use the browser’s print feature to print the check stub.
Viewing Absence History
To view your absence history, make sure you are in the “Employee” tab.
Click the “Absences” tab.
You may have to select “View” under the Absences/Pay History tabs.
All of your absence types are displayed.
Click on the 4 letter absence code to see the history detail.
To see all of your history in date order, click “Review All” at the bottom of the screen.
Any of these reports can be printed by selecting “Print” at the bottom of the screen.
Requesting an Absence
To request an absence, make sure you are in the “Employee” tab.
Click the “Absences” tab.
Click “Request Absence,” which is located under the Absences/Pay History tabs.
You will see all of the absence types that you may request to use through online requesting. You will not see the same list as you did when viewing.
Click on the 4 letter absence code for the type of absence you wish to request.
Fill in the required information:
- You can request a single day or a range of dates
- You can request time in half (1/2) or whole (1) days
- For half day requests, you will specify AM or PM
- You can also add a note as to the reason for the request
- Name of conference for a professional day
- If it’s a bereavement day, please list the relationship
When you are doing filling in the form, click “Request” at the bottom of the screen.
For multiple day requests only – you will be taken to a second screen where you can make changes to individual days
- Example – one of the days should only be a half day
Once everything is verified, click “Submit” at the bottom of the screen.
If there is a form required for the absence type, you will receive a warning message.
- Click “Submit” again
Once you have successfully submitted the absence request, you will be taken back to the original request screen, with the following message displayed on the top:
- “E-mail requesting approval has been sent to your supervisor.”
You will receive an email response letting you know that you absence has been either approved or denied.
The requested absence will appear as the following:
- While waiting for your supervisor to approve it:
- “Awaiting Approval”
- Once approved, but prior to using the day:
- “Pre-Approved”
- In both cases, the absence will be subtracted from your available balance.
Absences that require a form or additional information:
Professional Days – Conference Request form needs to be submitted and approved before you request the days off!
Bereavement Days – You must specify your relationship to the deceased for your request to be processed. This is needed to ensure that you are receiving the proper number of days off.
Family Sick Days – If you are requesting a sick day as a family sick day, please enter “Family Sick” in the note area.