Information Policy Committee Minutes
2005 General Assembly, Moscow
Thursday May 26 2005
12:15- 13:05
Present: Gerard GIROUD, President (GG)
Elliot SIEGEL, General Secretary (ES)
Bernard DUMOUCHEL, IPC Chairman (BD)
Herbert GRUTTEMEIER, TACC Chairman (HG)
Barry MAHON, Executive Director (ED)
Cynthia SAUVAGE, Executive Secretary (Ex Sec)
Indira RAJAN, Marketing and PR (IR)
Han Chul (Brian) PARK (BP)
Hyoung-Gon KO (HK)
Carlo PANDOLFI (CP)
Tom LAHR (TL)
Roger ELLIOT (RE)
Raghava SIVADAS (RS)
Ruggero GILIAREVSKI (RG)
Bonnie CARROLL (BC)
John RUMBLE (JR)
Wendy WARR (WW)
Igor MARKOV (IM)
AGENDA ITEM / DISCUSSION / ACTIONS / BY WHOM /1. Approval of the agenda / The agenda was approved.
2. Review of minutes, January 8, 2005 / The minutes were approved.
3. Actions arising / #2 From the discussion in January regarding on-line translators BD stated that he had not yet completed his action to send a link to members.
#4 BD referred participants to the fair use/fair dealing paper issued by the Australian Attorney General stating that it was a good, comprehensive report.
#4 HG ratification in France is planned for June amidst much protest from professional library organizations. The current version is considered the most restrictive in all European versions. The library organizations plan to make a special proposal. / Forward the URL to participants
Add a copyright bullet to the ICSTI web site so members can deposit information there and look there for latest information on the subject. / BD/Ex sec
BD
4. Open Access – impact on national/ institutional S & T Information Policies and Practices / BD explained SHERPA, a directory of publisher, copyright and self-archiving details. Most commercial publishers are “green” while Society publications are “yellow” or “white”.
SHERPA is considered the most authoritative reference now as to who is doing what in Open Access. See http://www.sherpa.ac.uk/ for general information on Sherpa and http://www.sherpa.ac.uk/romeo.php for Publisher copyright policies & self-archiving.
It was stated that some national policies are coming from the governments themselves.
ES- talked about the new NIH public access policy that became effective on 2 May 2005, that encourages all NIH supported researchers to voluntarily submit authors’ final manuscripts to Pub Med Central. The impact of the policy decision will be evaluated in terms of the proportion of authors complying with the request, and length of the embargo following actual journal publication that is requested by authors. NIH stipulates that this be no more than 12 months and preferably less. (For additional details, see http://www.nih.gov/about/publicaccess/)
HG – CNRS OA policy
In March 2005 CNRS announced, together with three other French research institutions, a common policy for promoting open access and for building institutional archives. These repositories, to be created as an extension of the existing HAL (Hyper Article on Line) platforms, will not contain 100% OA material, but more likely closer to 80%. It is known that about 80% of science journals are “green” today. Research scientists are invited to choose a green publisher. It is mandatory that there be a bibliographical information (metadata) on CNRS publications..
BD requested advice regarding what people expect to discuss at the January technical meeting.
ES stated that OA is a critical topic for January.
BD expressed the need for the ICSTI site to be used more effectively. / Allocate more time for the OA discussion in January planning for a full afternoon around TACC and a full afternoon around IPC.
5. Building and Information Commons for e-Science: Strategic Institutional and Policy Approaches – Workshop, Paris 1-2 September 2005 – role of ICSTI / CODATA/ICSTI/INASP/ICSU/UNESCO/IAP/TWAS are cooperating on this workshop. ICSTI is one of the organizing members. BD asked for clarification regarding ICSTI’s role.
ED has attended two meetings with Kathleen Cass of CODATA. She has the program ready to send out.
ICSTI needs to encourage its members to attend.
There ensued a discussion regarding ICSTI’s role. ICSTI is an interested party. ICSTI also desires to maintain and raise its profile on the international scene.
BD made reference to two items from the document referenced below that he felt were important goals (#3 and #4)
http://www.codata.org/
CODATA's collaboration with ICSU and UNESCO — Workshop on Science in the Information Society
http://www.icsu.org/1_icsuinscience/DATA_Wsis_1.html
3. Ensure that any legislation on database protection guarantees full and open access to data created with public funding. In addition, restrictions on proprietary data should be designed to maximize availability for academic research and teaching purposes.
4. Promote interoperability principles and metadata standards to facilitate cooperation and effective use of collected information and data.
GG mentioned the importance of making sure that the members do not perceive ICSTI’s participation as supporting any particular view. / Inform ICSTI membership of the workshop at UNESCO.
Get the program from Kathleen and make it available. / Ex sec - DONE
Ex sec - DONE
6. WSIS Tunis – Nov 05: ICSTI participation / It was decided that ICSTI would not attend Tunis in November since there does not seem to be much opportunity to highlight ICSTI at the proceedings.
ED stated that he had already booked his hotel in anticipation of his participation at the conference. He would now cancel this.
It was stated that Tunis could be seen as a follow up to Sept 1, 2 workshop at UNESCO.
ICSTI will maintain a watching brief on the WSIS outcomes and determine the relevance of issues for us. / Done
Watching brief of WSIS Tunis / Executive Secretary /BD
7. Study on Linking systems (DOI, open URL…): clarification of needs and decision / BC prepared a proposed survey which was passed out to participants for their review to see if there is any interest in pursuing this issue and to solicit remarks on the survey format/content.
Members were asked to provide feedback on the purpose of the survey and the instrument itself. / Send to general ICSTI membership, seeking feedback prior to Winter meeting. / Executive Secretary /BD
8. Issues for future agenda / · Open Access
· Proceedings at the September 1,2 workshop
· A possible survey on linking systems – a go/no go decision
9. Other business
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