Regular Meeting

Instructional Services Council

June 29, 2004

Present: John Backes, Norma Goldstein, Phyllis Harris, Carol Henderson, Susan Hoyne, Jim James, Gillian Lewis, Berta Lloyd, Andrea Rye, Thalia Saplad, Don Schultz, Terry Taylor, Yvonne Terrell-Powell

Guest: John Lederer

MINUTES

Postponed.

ENROLLMENT

Spring Final: 7951 headcount, 4454.4 state FTEs, 5062 overall, 173.5 Running Start, 404.2 International.

Summer: 3762 headcount (128 behind last year), 1605.9 state FTEs (239.8 behind last year), 1860.3 overall (226.2 behind last year), 266.9 International (11.6 ahead of the same time last year).

Fall: 2953 headcount (48 ahead), 1842.5 state FTEs (113.8 behind), 2170.3 overall, 107.2 Running Start (7 behind), 224.6 International (43.6 behind).

The Science area should experience some rise in FTEs due to the move back into the newly remodeled 2900 Building. Call Susan if you would like a tour. Carol reported the President’s Executive Staff discussed enrollment concerns related to the direct home mailing of schedules that was stopped. The College is sending the Community Service schedule instead. During the same quarter we changed the direct mailing we had a drop in new enrollment. Carol asked the President’s Staff to do something for fall – either a direct mailing or distribute the schedule in a newspaper insert. They are looking at getting the schedule it printed form in peoples’ hands. It will be worth the expense. Evidently, there used to be a letter sent from the President’s Office to graduating seniors in the district and a letter to juniors as they enter their senior year that has gone out recently. Information was also included when academic advisors would be available. Perhaps this letter could be sent as an email attachment instead of by a mailing list.

Carol said the college is not failing to retain students, but failing to attract entirely new students. The student government is conducting a retention follow-up by phoning everyone who has enrolled or indicated an interest in attending Shoreline. Peer-to-peer communication is most effective. The student callers have been trained to provide information. Susan had noticed a problem with many students who stand in line to register only to find out they need their Asset scores. There are a number of ways to solve this problem – use signage to alert students, announce it during orientation, or have a laptop available in the area to access the scores.

Jim James talked about an incredibly effective recruiting tool he read about. Area high schools are provided with CDs that contain syllabi collections. Perhaps information that is contained in Judy Yu’s video on marketing for the campus can be transferred to a CD.

TRIO GRANT

John Lederer distributed the latest draft of the TRIO Student Support Services Concept Paper. He participated in a workshop in Washington DC put on by the national TRIO support advocacy organization, COE, of which the College is a member. The workshop, for those to apply or reapply for a TRIO grant, clarified his understanding of how the grant works. He learned it is limited to $220,000 a year, with a minimum of 160 students to be served with each project. The orientation of this program is in fact about getting 160 students to transfer. Previously we thought it was to help improve retention and graduation rates. It is about implementing the TRIO model on your campus, not about institutional improvement with regard to retention. Not a penny can bleed into anything but those 160 students. With this kind of grant, we will not be able to put dollars into the Skills Centers or tutor training. This is disappointing, but still worthwhile for us to move forward. We can conceptualize this to try new things for the first generation population

The ISC can help by thinking about who to propose as an Interim Project Director. It should be a current college employee and someone with a Masters degree and who clearly has experience working with the target population. John got a commitment from Holly Moore for funding to hire a consultant to assist in the development of our proposal by coaching and reviewing all drafts. Given the high stakes, it is a worthwhile investment. This is the College’s deliberate choice to secure $220,000 a year for 4 or 5 years. It could mean 1.1 million dollars for Shoreline. Even if we don’t get the grant this year, our chances will go up next time and will be much better. We will have to propose a selection and recruitment approach in our proposal. The basic premise of the program is about getting a 4-year degree.

John will know by the middle of July when the deadline is. The ISC will keep in touch with John to see how it is going and will be happy to support him.

WWW TRANSFER STUDENTS’ ACADEMIC PERFORMANCE STATUS

Andrea distributed the most recent report from WWU on the academic performance of our transfer students. Shoreline students fair very well on the whole. There are some interesting things we can do with this kind of analysis. Andrea has contacted WWU to get an electronic copy of the report.

FACULTY HIRING SUMMARY

Carol said we have acquired some truly astonishing high-quality new faculty. She is very pleased with the work of the screening committees.

· Jeanne E. Strieck, Academic Advisor/Health Occupations. She comes with a wealth of experience and has worked at BCC with Health Occupations students transferring from all over. She ha counseling experience to support this position.

· Bob Biesiedzinski, Honda. Bob has worked for us the past few years and is the most certified instructor in the nation for Honda.

· Douglas H. Angell, Volvo. One-year temporary position. Doug is the top high school instructor in the nation.

· Stephen J. McCloskey, Business Administration/Law. The pool for this position was small. Stephen has a fire in his belly for students, teaching and learning.

· Doug Reid, Director of Instrumental Music. One-year temporary position. Doug has taught for Shoreline for 16 years. Outstanding.

· Tony A. Doupe, Drama/Film/Video. One-year temporary position. He has been around Shoreline a long time. Outstanding. The process reaffirmed Tony to teach his craft.

· James R. Reddin, Digital Imaging. Jim had been a full-time tenure faculty at Skagit and they closed their program. He has been working for us the last two years and is bringing life to that option of the program. He is associated with national and regional organizations.

· Matthew A. Fordham, Audio Engineering. Dynamic, “Whiz Kid.” Not only did he dazzle the screening committee with his demo, even the students on the committee who graduated from the program said they learned something from his presentation. Had his own music studio in Nashville and has lots of practical experience.

· Sueanne Seegers, MLT. Sueanne has been instrumental in developing our Phlebotomy program.

· Georgia S. Pierce and Kim Baily, Nursing. Did not expect a large pool, but got five. Scored. Georgia and Kim are two talented and experienced people. Not only did we find nurses, but excellent nurses.

· Amy J. Kinsel, History. Amy also brings expertise in Women’s History. She has been teaching at NSCC and is actively involved in professional organizations. She has a Ph.D. from Cornell. Has been working at NSCC with a committee on integrating multicultural learning outcomes with history courses.

· Donald S. Christensen, Psychology. Currently Don is at Tacoma CC and will be coming back to Shoreline on a permanent basis. His mother is Ellie Christensen. You may have seen him on UW TV where he lectures on sports psychology.

· Julianne Brian, SLPA. One-year temporary position. Julianne has been a pro rata for the last half of last year and will provided much needed assistance to Susan Sparks. SLPA is a quickly growing and very complex program.

· Multicultural Studies. Did not get the pool we wanted at this time and will reopen the search again next year with a modified description. They will fill the position with a .67 pro rata for this coming year.

· Guy Hamilton, Biotechnology/Biology. Guy was a one-year temporary last year and is now permanent. He will be running the BioTech program now.

· Scott Fallstrom, Math Learning Center. Scott was a one-year temporary last year and is now permanent.

· Lauren M. Sandven, Mathematics. Lauren was a part-time instructor for us. She is bright and was born a teacher.

· Amar Yahiaoui, Chemistry. Amar was also a part-time faculty of ours and did a wonderful job.

Carol thanked the Deans who did a great job working with the screening committees.

PRESIDENT’S EXECUTIVE STAFF UPDATE

· PES reviewed faculty replacements. They talked about the Multicultural .67 and making the remaining.33 available to the LMC to backfill for John James being gone. The resignation in English will be refilled on a 100% level. There is an anticipated resignation in Mathematics that will be replaced at 100%.

· It is looking very positive that the Cosmetology program will be moving off-campus to a strip mall at 160th and Aurora. This move will increase the customer base and will enable them to expand the program. Accessibility and parking benefits are a huge issue for the client base. The faculty are enthusiastic about this possible move in Winter Quarter.

· Carol met with the PES about putting all full-time faculty and every staff position and every permanent part-time position into a position control system that will reserve funding. She will need to make sure that whatever budget used that the control is based on, is accurate. She will work with the Deans this summer on the budgets.

· There are unresolved office change discussions going on. Until they are resolved, the assumption is they won’t move anyone anywhere. Those issues will not be resolved while Carol is in China.

· PES approved that Phyllis Harris will work with Rebecca and Holly Woodmansee on student coding. It is possible to regain state funded FTEs without actually producing more of them. There would be a shift in coding. They will hold informational meetings within the next few weeks and will create proposals.

· On July 6 the College Council will discuss Policy 2301 (Governance) and 5120 (Grading Procedures).

· The PES approved the hiring of a classified staff position for the newly remodeled 2900 Building (Science Lab Technician). This was not a part of the ordinary process for consideration of new positions, but they got a strong message from the state that they don’t see a building without a person as being safe, especially one with hazardous materials and people at risk. The facility itself would be at risk. Carol pointed out however, that the need for this position is well documented in every Science program PPA she has seen.

OTHER

· The President’s Executive Staff will function over the summer with plans for Opening Week. It will follow its classic form, however, there will be a reduced schedule because the usual Opening Week Committee led by the Professional Development Officer was not convened. Therefore, there will not be as many Professional Development activities. Someone from the PES will be designated to do the scheduling. The Federation has asked to expand the time of their traditional breakfast from 7:30 a.m. to 9:30 or 10:00 a.m. to give them time to present the contract to faculty.

· Effective

· Effective July 1, Victoria Lauber will be full-time in the Running Start Office.

· Zakiya Stewart, new VP for Student Services will be on board July 1.

· Tom Curtis is now the Special Assistant to the President and will inhabit the office next to Holly’s. He will be working on Governance and Strategic Planning in this capacity until December.

· Penney’s will be hosing an alumni reception for at least 100 Cosmetology students on June 10 in the annex. They hire a lot of our students and are grateful. This will give us an opportunity to start an alumni database, which Berta hopes can be replicated for other programs. It is much needed in Workforce Education.

· John Backes reported that summer quarter has 80 students in WAOL classes spread across Art, Social Sciences, Health and Wellness.

· John Backes will circulate an interesting comparison of student technology fees at community colleges. Fees are all over the board and it is difficult to see a trend.

· Norma Goldstein and Bruce Spitz were part of a group supported by WED who went to North Carolina to learn and investigate on an international level the entertainment industry that encompasses all areas such as art, drama, music, music technology, and film. This international network will have established skill standards and job functions. It is the most exciting thing happening in all of professional-technical.

· Andrea provided the Dean Team with the Credit for Prior Learning policy for review. The point of intake for students (SS or Instruction) will need to be addressed. Andrea requested formal ISC time on July 27 to talk about PLE in depth.

· Gillian reported that Janice Ellis’ information session was videotaped, and a copy is available in the Library for students to view. Gillian asked that anytime folks encounter a Health Occupations student to encourage them to go to the website and read the Nursing brochure before they even talk to anyone. Otherwise, it is a terrible waste of time. John Backes suggested putting the video onto a DVD.

· It would be nice if Zakiya Stewart, Cathy Chun and Yvonne Terrell-Powell could have time on the July 27 agenda to talk about their roles.

· Susan reported they are working on a possibility for the BioTech Lab to form a partnership with a startup BioTech company and have our students working as interns in the tissue culture lab.

Meeting adjourned 10:50 a.m.

Minutes recorded by

Kerry Fondren