DORDON PARISH COUNCIL

The Minutes of the Meeting of Dordon Parish Council

held on Wednesday, 15th February 2017

in the Meeting Room, Dordon Village Hall at 6.00pm

Present: J Winter, B Garratt, P Morson, C Morson, D Smith, D Sales,

N Chapman and W Whitmore

Also Present: D Barratt (NWBC)

S Wilson (NWBC)

One Member of the Public

R Young, Clerk to the Council

Ref. / Details / Action
Site Allocations
D Barratt mentioned and discussed the following:-
Ø  HS2 partly taken into consideration.
Ø  Received information on educational aspects.
Ø  Environ Mental Health carrying out Air Pollution study on the A5.
Ø  Information Booklet to be circulated in Parish.
Ø  Drop-in session to be held in Dordon on the 14th March 2017 in the Village Hall.
Ø  Atlas would attend a special meeting.
Ø  Commented the Local Plan and Core Strategy are still intact.
Ø  P Morson raised the option to create a new settlement. D Barratt replied a site large enough had not come forward.
Ø  Call for sites – Landowners request inclusion into the Local Plan.
Ø  P Morson suggested a new settlement at Curdworth.
Ø  C Morson asked why NWBC have been asked and agreed to take more houses to assist the Birmingham requirement.
Ø  D Barratt said Dordon would be taking the largest percentage of houses.
Ø  D Barratt gave an outline of the Infrastructure Delivery Plan.
Ø  S Ridley presented a letter regarding Housing Proposal.
Neighbourhood Plan
Ø  S Wilson said the Designated Boundary can be full or part of Boundary.
Ø  Will consult other Parish Councils and advise.
Ø  Would include Freasley.
Ø  One Neighbourhood Plan for each area.
Ø  As soon as designated, need to get everyone involved.
Ø  Locality still providing funding.
Ø  No timescale for Neighbourhood Plan.
Ø  J Winter requested S Wilson to provide twenty copies of Boundary Plan.
761 / Declaration of Personal and Prejudicial Interest
P Morson declared an interest regarding NWBC Planning and WCC Regulatory Committee. B Garratt declared an interest regarding any matters concerning Dordon Church.
762 / Parish Hall Report
The Clerk reported the following:-
Ø  Received one roof repair quotation with two more Contractors reviewing roof repair on Friday.
Ø  Damaged glass panel in door. Glazier contacted; requested 50% payment up front. Councillors requested the Clerk to identify another glazier who does not request funds up front.
763 / Minutes
The Minutes of the Meeting of the Parish Council held on the 18th January 2017 were approved as a true and correct record.
Resolved: To approve the Minutes of the Meeting held on the 18th January 2017.
764 / Matters Arising
a) Freasley Common Encroachment
P Morson confirmed this matter was ongoing. / P Morson
b) Dordon Village Hall – Registration
P Morson and C Morson returned the Declaration regarding registration of land to the Clerk. The Clerk to ask S Wilson/D Barratt for an O.S. Map. / Councillor
Clerk
c) Freasley Common – Uneven Ground
M G Healey to level ground and apply grass seed in the spring. / Clerk
d) Replacement Grit Bin – St Leonards Community Flats
The Clerk to arrange installation. / Clerk
e) Photographic Competition in the Parish
B Garratt mentioned the following:-
Ø  B Garratt circulated idea schedule for Competition.
Ø  Could use title – Dordon 2017.
Ø  All photographs to be displayed in Village Hall.
Ø  No online entries.
Ø  Posters to be printed at School.
Ø  P Morson said he would be able to get a sponsor plus two judges. / B Garratt
f) Police Speed Detection Van, Long Street
Ø  This matter to be reported to the Area Forum Meeting to be held on the 23rd February 2017.
/ Councillors
g) Neighbourhood Plan
The Clerk confirmed a letter regarding the designated area for the Neighbourhood Plan had been sent to NWBC. Procedure started. / Clerk
765 / Correspondence
Ø  Letter of thank you from Ann Simmons, Vicar of Dordon for contribution towards first Christmas Tree Festival.
Ø  Parish Councillors – Job Description.
Ø  Rural Services Network – Rural Transport – February 2017.
Ø  WCAVA – Local Events and Updates in North Warwickshire.
Ø  NWBC – Area Forum North – 23rd February 2017.
Ø  WCC – Keyring – Mental Health Service.
Ø  WCC – Open Evening and Reception – 11th March 2017.
Ø  WCAVA – Grapevine – Issue 380.
Ø  WCC – The Henry Programme.
Ø  NWBC – Local Plan Consultation ends 31st March 2017.
Ø  NWBC – North Warwickshire Heritage Awards.
Ø  NWBC – Local Plan Draft – Drop in.
766 / Planning
a) Planning Applications Received
i) DOC/2017/0014
PAP/2015/0679
Land North East of the Beanstalk, Gypsy Lane, Dordon
Approval of Details required by Condition Nos. 10 and 15 of planning permission.
PAP/2015/0679 dated 17/5/2016.
ii) PAP/2017/0029
18 Hall End Cottages, Watling Street, Dordon
Erection of hipped roof single storey rear extension with a maximum height of 4.0 metres, a maximum eaves height of 2.3 metres and extending 6 metres beyond the rear wall of the original dwelling.
iii) PAP/2017/0024
Plot E3, Brestan, Birch Coppice Business Park, Pooley Hall Drive, Dordon
Installation of solar photovoltaic panels to roof.
b) Planning Decisions
i) PAP/2016/0623
3 The Shortwoods, Dordon
Erection of side and rear two storey garage, utility and bedroom extension.
Permission Granted
ii) PAP/2016/0602
Bickley House, Freasley Common, Dordon
Extension to rear and internal alterations.
Permission Granted
iii) PAP/2016/0550
99 Whitehouse Road, Dordon
Change of Use of a Summer House for use as a hairdressing salon and dropped kerb to front of property.
Permission Granted
iv) PAP/2016/0702
4 Whitehouse Road, Dordon
Erection of two single storey extensions.
Permission Granted
v) MIA/2017/0002
PAP/2015/0679
Land North East of the Beanstalk, Gypsy Lane, Dordon
Non-Material amendments to PAP/2015/0679 dated 17/5/2016.
Permission Granted
vi) DOC/2016/0117
PAP/2013/0269
Hall End Business Park, Watling Street, Dordon
Approval of details required by Condition Nos. 12, 16 and 21 of Planning Permission PAP/2013/0269 dated 11/4/2014.
Permission Granted
vii) DOC/2017/0017
PAP)/2014/0648
Land South East of M42, Junction 10,
Trinity Road, Warwickshire
Approval of details required by Conditions 10 of Planning Permission PAP/2014/0648 dated 28/11/2016 relating to written scheme of investigation.
Permission Granted
767 / Financial
a) Accounts for Payment
Details Amount (£)
R Young 320.32
HMRC (PAYE) 80.08
D Sullivan (12 x 7.20) 86.40
A Reynolds (13½ x 7.2) 97.20
D Sullivan (Cleaning Expenses) 15.45
D Sullivan 300.00
M G Healey (G.M.) 70.00
M G Healey (G.M.) 70.00
Total: £1,039.45
Resolved: To issue the above cheques.
b) Parish Hall Receipts
Details Amount (£)
Kazagazam 20.00
Mrs S Cart 30.00
Slimming World 360.00
Total: £410.00
768 / Any Other Business
Ø  The Clerk to invite Atlas Planning to a meeting with Councillors.
Ø  It was proposed, seconded and agreed that the whole of the Parish Boundary should be the Neighbourhood Plan Designated Boundary.
Resolved: To have the whole Parish Boundary as the Designated Neighbourhood Plan Boundary.
Ø  P Morson reported the following:-
·  Martin Eade to advise regarding development proposals for Dordon.
·  Grant applications progressing.
·  Provided funding for Youth Club on Monday Nights at Village Hall.
·  Pollution checks at several locations.
Ø  M Doggett commented a meeting of the Area Committee of Parish Council was planned for the 6th March 2017.
Ø  D Sales said water accumulating in the road outside the Stutt due to the drain needs dropping. Clerk to report. Clerk asked D Sales if he could photograph the problem.
Ø  B Garratt reported new fencing needed around churchyard to discourage use of motor cycles in that vicinity. D Sales suggested installation of a Kissing Gate.
Ø  D Sales and W Whitmore gave details of a resident with a dangerous dog. It was agreed incidents need to be reported to the Police.
Ø  W Whitmore commented there was a lot of rubbish/litter around the School and suggested children should be educated to take litter home.
Ø  Dukes Road – The Shortwoods – Pathway needs attention. / Clerk
Clerk
Clerk

The meeting closed at 8.17pm.

J Winter

Chairman

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