BOARD MEETING MINUTES
SUNDAY APRIL 3, 2016
VANDENBURGE MIDDLE SCHOOL
ELK RIVER, MN
MEMBERS PRESENT: STEVE WEBER (PRESIDENT), JESS QUAID (VICE PRESIDENT),SARA SOUKUP (REGISTRATION COORDINATOR),BECKY WOZNEY (GIRLS DIRECTOR), THAD JENSEN (BOYS DIRECTOR),LYNN BROWN (TREASURER), PAM & STEVE LASSEK(EQUIPMENT COORDINATOR), BUD HALE (SCHEDULING COORDINATOR) STEPHANIE ASBECK (SECRETARY)JUSTIN GAGNON (COACHING DIRECTOR)
MEMBERS NOT PRESENT: KELLY LANGTONMELISSA WEBER (FUNDRAISING),ALANA QUAID (FUNDRAISING
GUESTS PRESENT: NONE
MEETING WAS CALLED TO ORDER BY VICE PRESIDENT JESS QUAIDAT APPROXIMATELY 6:02PM.
STEVE WEBER MOTIONED TO APPROVE THE MEETING MINUTES FROM THE MARCH 20, 2016MEETINGAND WAS SECONDED BY SARA SOUKUP. THE MOTION CARRIED.
OPEN BOARD POSITIONS
ALL POSITIONS ARE FULL AT THIS TIME.
OPEN FORUM
DISCUSSION HELD BETWEEN BOARD MEMBERS ON ADOPTING TRYOUT POLICY. CURRENTLY THERE ARE OUTSIDE EVALUATORS FOR U13 AND UP. WILL KIDS THAT ARE NOT AGE ELIGIBLE BE ABLE TO TRY OUT FOR A HIGHER LEVEL TEAM, WHAT LEVEL TEAM DO PLAYERS HAVE TO MAKE TO BE ABLE TO MOVE UP? TRYOUT POLICY MOTIONED BY JESS QUAID, SECONDED BY SARA SOUKUP THE MOTION CARRIED.
ACTION ITEM: THAD TO PROPOSE/REFINE POLICY FOR NEXT YEAR.
TREASURER’S REPORT (LYNN BROWN)
LYNN REGISTERED TEAMS FOR UPCOMING JAMBOREES. WILL LOOK TO GET U9’S REGISTERED FOR JAMBOREE IN EAGAN. REVIEWING FINANCIALS WITH REGISTRATION CLOSED. INVOICES GIVEN TO BOARD MEMBERS.
SCHEDULING UPDATE (BUD HALE)
BUD IS STILL WAITING TO HEAR FROM ISD 728 WHEN ASSOCIATION CAN HAVE ACCESS TO THE FIELDS. CURRENT FIELDS INCLUDE: SALK, VANDENBURGE, AND GIRLS WILL HAVE TWIN LAKES. POTENTIAL FOR U9 TO USE OAK KNOLL PRACTICE FIELD.BUD WILL CHECK ON STRIPING FOR FIELDS
PRACTICE TIMES:
U9 M & TH 6-7:30PM, U11 M & W 6-7:30PM, U13 T & TH 6-8PM, U15 T & TH 6-8PM
BOYS DIRECTOR REPORT:
COACHES MEETING WENT WELL, HS COACH ATTENDED ALSO DISCUSSED FOCUSING ON FUNDAMENTALS. ALL ARE LOOKING FORWARD TO UPCOMING SEASON. JUSTIN WILL HELP COVER U13 B2 PRACTICES DURING APRIL.
TRYOUTS WENT WELL- CURRENT TEAMS U9X2, U11X2, U13X3, U15 X1. PLAYERS CAN USE LONG OR SHORT POLE FOR TRYOUTS, OK FOR PARENTS TO WATCH. STEVE WILL POST TEAMS TOMORROW.
CURRENT NUMBERS: BOYS-U9-26, U11-39 (2 KIDS MOVED TO U13), U13 48 (WITH ADDITIONAL U11 PLAYERS), U15 22
GIRLS-3/4 23, 5/6- 22, 7/8 18.
ELK RIVER YOUTH LACROSSE
04/3/2016 BOARD MEETING MINUTES
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GIRLS DIRECTOR REPORT (BECKY WOZNEY)
NEED TO ADD 1 LATE REGISTRATION (INCLUDED IN NUMBERS ABOVE). CURRENTLY 3/4 GIRLS HAS 23 PLAYERS- ASKING IF OK TO SPLIT INTO TWO TEAMS-MOTIONED BY BECKY, SECONDED BY STEVE WEBER. DISCUSSION OF COACHES THAT ARE 18 AND OLDER WILL HAVE TO COMPLETE BACKGROUD CHECKS.
REGISTRATION UPDATE (SARA SOUKUP)
RECEING INQUIRIES TO ALLOW LATE REGISTRATION. SARA WILL FORWARD TO BECKY AND THAD FOR APPROVAL. SARA WILL HAVE TO CONTACT FAMILIES TO OPEN NGIN SITE. TWO BOYS THAT MOVED FROM U11 TO U13 WILL HAVE TO PAY SLIGHTLY HIGHER FEE-LYNN AWARE ALSO.
MANAGERS MEETING SCHEDULED FOR APRIL 19TH, SARA AND STEPHANIE WILL ATTEND.
APPAREL UPDATE
GEARED UP CUT OFF DATE IS TODAY. UNIFORMS AND SOCKS SHOULD BE AVAILABLE SOON. COACHES TO RECEIVE POLO FOR GAMES.
FUNDRAISING REPORT
DISCUSSED AS GROUP THAT THERE WAS GREAT FEEDBACK WITH THE CURRENT CARDS. FAMILIES CAN PURCHASE MORE IF THEY WISH.
OTHER BUSINESS
SHED PURCHASED FOR OAK KNOLL. THE SHED IS ON SKIDS WHICH ALLOWS FOR MOVEMENT IF NEEDED IN THE FUTURE.
DISCUSS WITH HS WHEN TO HOLD A YOUTH NIGHT AT HIGH SCHOOL GAME. IS THERE POTENTIAL FOR A BUDDY, OR HALFTIME GAME?
BOARD MEMBERS TO COMPLETE BACKGROUND CHECKS THROUGH NGIN.
NEW MEETING LOCATION-BROADWAY PIZZA FOR NEXT BOARD MEETING.
MEETING WAS ADJOURNED BY PRESIDENT STEVE WEBER AT APPROXIMATELY 8:40PM/SECONDED BY JESS QUAID.
Respectfully Submitted
STEPHANIE ASBECK
APRIL 27, 2016