HUMAN RESOURCES

VOLUNTEER/OBSERVATION

CHECKLIST

This checklist is to be used for processing onboarding of individuals who will be at Saint Louis University to volunteer, observe or participate in school related internships/externships. These processes do not apply to voluntary faculty and volunteers who have been screened and/or credentialed by another university/school or health care entity.

  1. For ALL participants the following are needed:
  1. Human Resources Information Form for Volunteer/Observation Participants
  2. This form provides important emergency contact information, email, telephone directory, and for University and government reporting.
  3. The participant should use their full legal name as it appears on their government issued identification.
  4. The department sponsoring the individual should provide them with start and end dates for their program.
  5. If the participant has a disability and needs assistance, please have them contact Human Resources
  6. Volunteer/Observation ParticipantConsent and Liability Release
  7. This form must be signed by the participant;
  8. If the participant is under age 18, the form must be signed by a parent or guardian; and
  9. The sponsoring faculty/staff member must also sign the form.
  10. A copy of a government issued identification photo card. Acceptable examples include:
  11. Driver’s license
  12. Passport
  13. Visa
  14. Government ID (non-driver’s license)
  15. Minors under 18 may provide a copy of their school ID
  1. Background Checks and Health Screenings
  1. Participantsmay need to have a Human Resources criminal background check done prior to their participation. This is necessary for those individuals with unsupervised contact with students or patients, and/or those with access to confidential and/or financial information and/or assets.
  2. They need to set up an appointment with the Office of Clinical Education Compliance by going to the following website:
  3. Even if the individual is a student, they still need to follow the process for Human Resources background checks to participate as a volunteer, observer, or intern/extern (not the link for student background checks).
  4. Participants on the SLUCare medical campusshould schedule an appointment for a health screening by calling (314) 268-5499. Prior to participation, the individual must provide documentation showing they have received clearance from Employee Health.
  1. Confidentiality & Security Agreement - Participants who have access to confidential University and/or protected health information must also sign and submit the Confidentiality & Security Agreement.

For questions regarding the volunteer/observer onboarding process, please contact Ellen Harmon, Senior Human Resources Consultant at or (314) 977-7263.

Send all completed documents to Human Resources