CS-214
REV 8/2007 / 1. Position Code
DEPTALTE

State of Michigan

Civil Service Commission
Capitol Commons Center, P.O. Box 30002
Lansing, MI 48909
Federal privacy laws and/or state confidentiality requirements protect a portion of this information. /

POSITION DESCRIPTION

This form is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its accuracy. It is important that each of the parties sign and date the form. If the position is vacant, the supervisor and appointing authority should complete the form.
This form will serve as the official classification document of record for this position. Please take the time to complete this form as accurately as you can since the information in this form is used to determine the proper classification of the position. THE SUPERVISOR AND/OR APPOINTING AUTHORITY SHOULD COMPLETE THIS PAGE.
2. Employee’s Name (Last, First, M.I.) / 8. Department/Agency
Department of Natural Resources (DNR)
3. Employee Identification Number / 9. Bureau (Institution, Board, or Commission)
4. Civil Service Classification of Position
Departmental Analyst 9-P11 / 10. Division
Executive
5. Working Title of Position (What the agency titles the position)
Legislative and Legal Assistant / 11. Section
Legislative and Legal Affairs Office
6. Name and Classification of Direct Supervisor
VanDyke, Trevor, Senior Executive Assistant Director 16 / 12. Unit
7. Name and Classification of Next Higher Level Supervisor
Dr. William E. Moritz., Director A / 13. Work Location (City and Address)/Hours of Work
525 W. Allegan, Constitution Hall, Lansing
40 Hrs Week, 8-5, M-F
14. General Summary of Function/Purpose of Position
This position will assist and support the work of the supervisor by analyzing legislation, department policies and existing statute to inform the supervisor of potential impacts of proposed legislation and to identify potential areas for updates to statute. The position will be responsible for conducting legal and legislative research. This position will help build positive legislative relationships, and will acting as point of contact for constituent inquiries and concerns. This position will also collaborate with other DNR staff to coordinate timely FOIA responses.
For Civil Service Use Only
15. Please describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty.
List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100 percent.

Duty 1

General Summary of Duty 1 % of Time 40
Act as point of contact between the DNR and members of the Michigan Legislature and their office staff regarding constituent concerns and inquiries. Assist the supervisor to prioritize and promote legislative initiatives, working with DNR staff to accomplish established goals.
Individual tasks related to the duty.
·  Research and handle inquiries appropriately and in a timely manner by providing the requested information or routing to appropriate DNR or other staff for handling.
·  Represent the DNR in meetings with legislators, their staff and their constituents, as directed.
·  Maintain constituent relations database.
·  Follow-up on issues, as needed.
·  Organize meetings with legislators and staff.
·  Oversee department’s legislative calendar.
·  Maintain respectful and mutually beneficial relationships with federal, state and local government officials, as opportunities are available.

Duty 2

General Summary of Duty 2 % of Time 30
Research and analysis of legislative bills. Monitors and tracks legislation which has the potential to impact the conservation, protection, management, use and enjoyment of the state’s natural and cultural resources.
Individual tasks related to the duty.
·  Coordinate and assist in the research and analysis of legislative bills.
·  Track advancement of bills through the legislative process.
·  Monitor legislative session and committees’ meeting schedules.
·  As assigned, attend legislative sessions and committees to gather information on legislation.
·  Maintain legislative information including bill files and database.
·  Research and analyze current policies, regulations, and statutes that impact the DNR.

Duty 3

General Summary of Duty 3 % of Time 25
Serve as the DNR’s FOIA Coordinator, as well as backup coordinator of the DNR’s response to all subpoenas for DNR records.
Individual tasks related to the duty.
·  Ensure DNR’s compliance with Michigan’s FOIA.
·  Coordinate and work with department staff evaluating process improvements for FOIA activities.
·  Review and sign all FOIA denial/partial denial letters, ensuring that any records withheld are exempt under the provisions of the FOIA.
·  Analyze need for and conduction training department-wide on requirements of FOIA.
·  Expedite, troubleshoot, coordinate, compose, and track DNR’s responses to FOIA requests to ensure responses are appropriate and made within statutory timeframes. Communicate and coordinate with all DNR divisions relative to making responses.
·  Maintain and provide updates to the DNR FOIA tracking database.
·  Answer questions from DNR staff and/or public relative to FOIA interpretation or status of FOIA requests.
·  Ensure proper financial controls are in place relative to collection of fees associated with FOIA responses and subpoena responses.
·  Answer complex questions related to the DNR’s response to individual subpoenas and FOIAs. Serve as DNR’s liaison with attorneys representing outside entities and the Michigan Department of Attorney General on FOIA matters.

Duty 4

General Summary of Duty 4 % of Time 5
Other duties and responsibilities.
Individual tasks related to the duty.
·  Assume other responsibilities as given by the supervisor.

Duty 5

General Summary of Duty 5 % of Time
Individual tasks related to the duty.
16. Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions. Use additional sheets, if necessary.
Research and handle inquiries appropriately and in a timely manner by providing the requested information or routing to appropriate DNR or other staff for handling. Ensure DNR’s compliance with Michigan’s FOIA.
17. Describe the types of decisions that require your supervisor’s review.
Decisions including policy/procedure, political, approval of documents including analysis of legislation, and FOIA responses.
18. What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your position? Indicate the amount of time and intensity of each activity and condition. Refer to instructions on page 2.
This is a standard office environment using a computer and phone most of the day. Standing, stooping, walking, sitting, kneeling, bending are all required in order to successfully complete the tasks of this position.
19. List the names and classification titles of classified employees whom you immediately supervise or oversee on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)
NAME / CLASS TITLE / NAME / CLASS TITLE
20. My responsibility for the above-listed employees includes the following (check as many as apply):
Complete and sign service ratings. Assign work.
Provide formal written counseling. Approve work.
Approve leave requests. Review work.
Approve time and attendance. Provide guidance on work methods.
Orally reprimand. Train employees in the work.
21. I certify that the above answers are my own and are accurate and complete.
Signature Date

NOTE: Make a copy of this form for your records.

TO BE COMPLETED BY DIRECT SUPERVISOR

22. Do you agree with the responses from the employee for Items 1 through 20? If not, which items do you disagree with and why?
Yes.
23. What are the essential duties of this position?
This position will assist and support the work of the supervisor by analyzing legislation, department policies and existing statute to inform the supervisor of potential impacts of proposed legislation and to identify potential areas for updates to statute. The position will be responsible for conducting legal and legislative research. This position will help build positive legislative relationships by acting as point of contact for constituent inquiries and concerns. This position will also collaborate with other DNR staff to coordinate timely FOIA responses.
24. Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed.
FOIA coordinator duties have been added.
25. What is the function of the work area and how does this position fit into that function?
This office serves as the primary point of contact between the department and members of the Michigan Legislature and handles all legislative matters. This office also serves as the department’s primary point of contact for legal matters. This position will assist the supervisor.
26. In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position.
EDUCATION:
Possession of a bachelor’s degree in any major.
EXPERIENCE:
Departmental Analyst 9
No specific type or amount is required.
Departmental Analyst 10
One year of professional experience.
Departmental Analyst P11
Two years of professional experience, including one year of experience equivalent to the intermediate
(10) level in state service.
KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to prioritize work and meet deadlines.
Ability to communicate both orally and in writing with individuals of all levels and capacities.
Ability to work independently with limited supervision.
Knowledge of the principles and practices of research and analysis, including legal.
Ability to interpret laws, rules, and regulations relative to the work.
Ability to learn and utilize existing and new computer processes.
Knowledge of the legislative process and governmental organization and structure.
Ability to organize, evaluate, and present information effectively.
CERTIFICATES, LICENSES, REGISTRATIONS:
None.
NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.
27. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.
Supervisor’s Signature Date
TO BE FILLED OUT BY APPOINTING AUTHORITY
28. Indicate any exceptions or additions to the statements of the employee(s) or supervisor.
29. I certify that the entries on these pages are accurate and complete.
Appointing Authority’s Signature Date

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