September 15, 2015
Page 34
COUNCIL MINUTES
The City Council of the City of Raleigh met in a regular session at 1:00 p.m. on Tuesday, September 15, 2015 in the City Council Chamber, Room 201 of the Raleigh Municipal Building, Avery C. Upchurch Government Complex, 222 W. Hargett Street, Raleigh, North Carolina, with the following present.
Mayor Nancy McFarlane, Presiding
Mayor Pro Tem John Odom
Councilor Mary-Ann Baldwin
Councilor Kay C. Crowder
Councilor Bonner Gaylord
Councilor Wayne K. Maiorano
Councilor Russ Stephenson
Councilor Eugene Weeks
Mayor McFarlane called the meeting to order and invocation was rendered by Mr. David Chilman Ba’hai Faith. The Pledge of Allegiance was led by Mayor Pro Tem Odom.
The following items were discussed with action taken as shown.
RECOGNITION OF SPECIAL AWARDS
PROCLAMATION – AKC RESPONSIBLE DOG OWNERSHIP DAY - PROCLAIMED
Mayor McFarlane read a proclamation proclaiming September 19, 2015 as AKC Responsible Dog Ownership Day in the City of Raleigh. The Proclamation was accepted by representatives of American Kennel Club who expressed appreciation for the City’s support for the American Kennel Club stating they have a large presence in Raleigh where they have 225 employees. She talked about dogs deserving an educated, caring owner and the September 19 event at the State Fairgrounds, invited all to attend and introduced Uther, a beautiful Keeshound.
MUSEUM – CONTRIBUTION FROM CITY OF RALEIGH FRIENDS – ACCEPTED
Troy Burton indicated in July 2012 the City of Raleigh Museum entered into an agreement with the City of Raleigh Friends Partnership and explained the relationship and the fundraising provided by the Friends. He stated to date, they have provided direct financial support of some $300,000. The Friends have a 21% interest in the Briggs Building and talked about funds raised each year.
Chair of the City of Raleigh Museum Friends Ashton Smith recognized Board members that are present and pointed out they are excited about a recent contribution of $15,000 to the City of Raleigh Museum. She talked about the upcoming exhibit on the history of Raleigh, local government in general, which will feature important City Council information in various arenas. She presented a replica of the check for $15,000.
SERTOMA ARTS CENTER – HOME DEPOT TEAM – RECOGNIZED
Julia Meder, Sertoma Arts Center, recognized representatives from Home Depot who contributed over 45,000 to help rid their center of mold discovered during work on the cabinets at the facility. Their project was at budget when the mold was discovered. Home Depot Team from the Strickland Road facility came to their rescue. Mayor McFarland thanked all involved stressing the importance of the Sertoma Arts Center to many citizens of Raleigh.
AGENCY GRANTEE PRESENTATION
AGENCY GRANTEE PRESENTATION – URBAN MINISTRIES OF WAKE COUNTY - RECEIVED
Dr. Peter Morris, Executive Director of Urban Ministries of Wake County, expressed appreciation for the support of the City of Raleigh over the past 35 years. He stated they have served the homeless population and worked to prevent hunger. He stated they are reconstituting themselves and are directing their efforts towards health, nutrition and home rather than hunger and homeless. He explained their work and talked about the money they received from the City for the Women’s Center which has served over 200 women who have moved from homelessness to a home. About 40% succeeded. He stated the City of Raleigh’s money helps with their general operating support and again expressed appreciation for the support from the City of Raleigh over the past 35 years.
Mayor McFarlane expressed appreciation to Urban Ministries and the important work they do pointing out they are an integral part of our community.
CONSENT AGENDA
CONSENT AGENDA – APPROVED AS AMENDED
Mayor McFarlane presented the consent agenda indicating all items are considered to be routine and may be enacted by one motion. If a Councilor requests discussion on an item, the item will be removed from the consent agenda and considered separately. She explained the vote on the consent agenda will be a roll call vote. Mayor McFarlane stated she had received a request from Mr. Weeks to withdraw the item relating to Contract Services – Medical Transportation Management, Incorporated and from Mr. Stephenson to withdraw the Richland Creek Sanitary Sewer Replacement Project condemnation item. Without objection, those items were withdrawn from the consent agenda. Mr. Stephenson moved approval of the consent agenda as amended. His motion was seconded by Mr. Weeks and a roll call vote resulted in all members voting in the affirmative. The Mayor ruled the motion adopted on an 8-0 vote. The items on the consent agenda were as follows.
REVENUE BONDS – PURCHASE AGREEMENT PROVIDER – RESOLUTION ADOPTED
The City currently utilizes Wells Fargo as the liquidity provider for the sale and remarketing of Series 2008A and 2008B Water and Sewer variable rate revenue bonds. The contract with Wells Fargo, termed a Standby Bond Purchase Agreement (SBPA), expires in December, 2015. In anticipation of the current SBPA expiration, the City requested market rate quotes on a new 3-year SBPA from qualifying banks. Bank of America provided the most attractive rate quote at 42 basis points on the outstanding bond amount of $131.475 million. The change of liquidity provider will also serve to further diversify the City’s credit exposure within the existing debt portfolio. Included with the agenda packet is a resolution authorizing a new 3-year SBPA with Bank of America, to be effective October 14, 2015. The resolution authorizes the purchase agreement, remarketing agreements, and certain other documents in connection with bonds.
Recommendation: Adopt the resolution. Upheld on Consent Agenda Stephen/Weeks - 8 ayes. See Resolution 189.
GANG RESOURCE GRANT – POLICE DEPARTMENT – EXECUTION AND BUDGET AMENDMENT AUTHORIZED
The City has been awarded $111,046 from the federal Office of Justice Programs. The funding will cover the cost of salary, benefits, and technology needs for one full-time gang resource coordinator. A $37,016 local funding match, approved by the grants committee on January 15, 2015, is required as a condition of the grant. A budget amendment in the amount of $148,062 is required to appropriate the grant funding; accounting details were included with the agenda packet.
Recommendation: Authorize the City Manager to execute the grant documentation and authorize a budget amendment in the amount of $148,062. Upheld on Consent Agenda Stephenson/Weeks - 8 ayes. See Ordinance 484 TF 259.
WASTE REMOVAL SERVICES – WATER TREATMENT PLANTS – MANAGER AUTHORIZED TO EXECUTE CONTRACT WITH A&D ENVIRONMENTAL SERVICES COMPANY, INC.
Proposals were solicited for the collection, management, transportation, treatment and disposal services for wash-down water from chemical containment areas and for the processing of laboratory waste at the water treatment plants. One proposal was received from the existing service provider in response to a Request for Proposals. Staff has negotiated a three-year contract in the amount of $235,062, with an option to renew for two additional one-year terms, and recommends contracting with A&D Environmental Service Company, Inc., the current provider of these services.
Name of Project: Industrial Waste Removal Services
Managing Division: Public Utilities – Water Treatment Division
Approval request: Contract Award
Reason for Council review: Contract >$150,000 (policy)
Budget Appropriation: $78,354
Actual Contract Amount: $235,062
Vendor: A&D Environmental Service Company,
Inc.
Prior contract activity: N/A
Recommendation: Authorize the City Manager to execute the contract. Upheld on Consent Agenda Stephenson/Weeks - 8 ayes.
TRANSIT – GORALEIGH 800MHZ RADIO SYSTEM – INTERLOCAL AGREEMENT WITH WAKE COUNTY – APPROVED CONDITIONALLY
Following conversion to 800 MHz technology for radio communications by Raleigh-Wake Emergency Communications, support of the existing non-emergency VHF radio system currently used by the GoRaleigh fixed route buses and para-transit contractors will end effective July 1, 2020. GoRaleigh has programmed and procured replacement radio hardware and is prepared to move all radio communications to the Wake County 800Mhz system upon executing the shared use and support Interlocal Agreement. GoRaleigh’s annual share of cost and upkeep of the Wake County 800MHz system for the current fiscal year is $31,544. Funding is appropriated in the annual operating budget.
Name of Project: ILA Wake County 800 MHz Radio System
Managing Division: Public Works – Transit
Approval Requested: Authorization to execute agreement
Reason for Council Review: Council Policy - Interlocal Agreements
Overall Budget Estimate: $31,544
Vendor: N/A
Encumbered with this Approval: $31,544
Anticipated Future Amendments: None
Budget Transfer Required: No
Recommendation: Authorize the City Manager to execute the agreement upon completion of review by the City Attorney. Upheld on Consent Agenda Stephenson/Weeks - 8 ayes.
EPLUS GROUP – LEASE SCHEDULES 158 AND 159 – APPROVED
The City utilizes a leasing company to provide technology equipment throughout the enterprise. Equipment requested on these leases will provide network and server hardware for the new Central Communications Center data center currently under construction on Raleigh Boulevard. The Master Lease Agreement provides for new equipment to be leased via a series of quarterly lease schedules. Lease Schedule 158 in the amount of $454,336 is for a four-year term and Lease Schedule 159 in the amount of $2,423,505 is for a five-year term. The contract amounts individually exceed administrative approval thresholds.
Recommendation: Authorize the City Manager to execute Lease Schedule 158 and Lease Schedule 159. Upheld on Consent Agenda Stephenson/Weeks - 8 ayes.
ENTERPRISE LAND MANAGEMENT SOFTWARE - CONTRACT WITH TYLER TECHNOLOGIES, INC – APPROVED
The implementation of an Enterprise Land Management system is one component of an economic development tool kit, intended to utilize the latest technologies available in the market combined with regulatory reform to facilitate the streamlining of development review and approval processes in the City.
City Council previously authorized the assessment phase of an Enterprise Land Management system in May 2013, to determine the feasibility of a system to replace the existing permitting and land management software, which has been in place for 20 years. Following assessment of software options and capabilities, the next step is to proceed with software implementation at a not-to-exceed cost of $2,874,000. Cost for the implementation remains within the original appropriation for an Enterprise Land Management of $3,500,000 from December 2013.
The Enterprise Land Management program goal is to provide an enterprise-wide platform to conduct whole lifecycle management and promote efficiencies for land development and related processes. Benefits include enhanced electronic plan review and remote capabilities for staff, private sector developers, and citizens. Desired business outcomes include a unified enterprise-wide software platform for all agencies and divisions involved in land development planning, building code, municipal code compliance processes, and other regulatory functions. This will improve the ability to manage growth by replacing antiquated stand-alone systems such as:
· IRIS – Plan Review and Inspections for development plans, building permits, infrastructure plans, and map recordation.
· Case Management for Code Enforcement violations for items such as minimum housing standards, zoning cases, environmental and stormwater, tree conservation, and landscaping requirements.
· Real Estate Case Management for property acquisitions and inventory.
· Integration of assessments, rental registration, and periodic inspections.
Following a Request for Proposals and evaluation, staff recommends Tyler Technologies and the EnerGov Land Management software product as best suited to meet the City’s Enterprise Land Management needs. The project has been contractually separated into phases. The assessment phase is drawing to a close and has produced detailed analysis and an implementation work plan. Authorization to proceed with project implementation by negotiating and executing a contract with a not-to-exceed implementation cost of $2,874,000 is requested at this time. Funding is appropriated in the project budget.
Recommendation: Authorize staff to negotiate and upon completion of review by the City Attorney authorize the City Manager to execute a software implementation contract in an amount not to exceed $2,874,000. Upheld on Consent Agenda Stephenson/Weeks - 8 ayes.
MASTECH, INC. – CONTRACT AMENDMENT TWO – APPROVED
The City currently utilizes the services of Mastech, Inc. to provide onsite software integration development across a number of applications and services for the purpose of supporting open data initiatives. A contract amendment is necessary to continue work; total cost for the original agreement and the amendment will not exceed $161,971, with work to be complete by July 31, 2016. Funding is appropriated in the department operating budget.
Name of Project: Software Integration
Managing Division: Information Technology – IT Application Support
Request Reason: Contract Amendment Approval
(Contract Amendments >$150,000)
Cause of Contract Amendment: Continue software integration services
Vendor: Mastech, Inc.
Prior Contract Activity: Original Contract $ 16,211
Amendment One (Administrative): $ 56,160
Currently Encumbered: $ 72,371
Amount of this Contract Amendment: $ 89,600
Encumbered with this Approval: $161,971
Recommendation: Authorize the City Manager to execute the contract amendment. Upheld on Consent Agenda Stephenson/Weeks - 8 ayes.
MEDICAL PLAN ADMINISTRATIVE SERVICES AND STOP LOSS INSURANCE – MANAGER AUTHORIZED TO EXECUTE AGREEMENT WITH BLUE CROSS BLUE SHIELD OF NORTH CAROLINA
Stop Loss Insurance, also known “reinsurance”, is a product that provides protection against catastrophic or unpredictable large plan expenses. Under a stop-loss policy, the insurance provider covers costs for claims exceeding specified limits and thresholds. The current provider of this coverage is Symetra with a stop loss coverage deductible of $285,000. When medical expenses for any specific course of treatment exceed this deductible, the stop loss insurance coverage covers all additional expenses.
The Benefits Committee initiated a process to solicit proposals from qualified persons or firms to provide stop loss insurance services for the medical plan following a projected premium increase totaling $204,283 in additional annual premiums for the coverage. To conduct this competitive bid process, the City utilized the services Willis, Inc, the current benefits consultant. The process yielded eight responses to a Request for Proposals. Proposals were evaluated and two finalists selected based upon proposals for coverage levels, coverage limitations, premiums, fees, contract basis period, and business ratings. The finalists included:
· Symetra (current provider of Stop Loss Insurance)