– 6 – July 27, 2017
Town of Willsboro
Office of the Town Clerk
MINUTES
TOWN BOARD MEETING
DATE: July 12, 2017 AT 6:30 PM
LOCATION: WILLSBORO TOWN HALL
Present: Supervisor, Shaun Gillilland, Councilors: Steve Benway, Lorilee Sheehan, Charles Lustig.
Excused: Lane Sayward
Guests: Win Belanger, Polly Belanger, Travis Crowningshield, Vic Putnam, Peg Sheehan, Elizabeth Mahoney, Karen Arnold, Lynne Goepper, Gregg Gordon, Darren Dickerson, Tom Sopchak, Justin Drinkwine, Rachel Budin, Jean Richard, Claire Stillwell, Pete Trowbride, Pat Grose, Joe Bonnycastle, Kerry Timm, Pat Jones ,Doug Jones, Scott Brown, Kathryn Brown.
Supervisor Gillilland opened the meeting at 6:30 pm.
Supervisor Gillilland called for a motion to approve the June 14, 2017 regular board meeting minutes as well as the public hearing. Steve Benway moved. Charles Lustig seconded. All in favor and the motion carried.
Public Comments: Racheal Bouden: She read a thank you letter from the Beuna Vista Park Association for the hard work of the highway men and helping get the roads back open after the flooding.
Reports:
1. Supervisor:
a. Correspondence: Denison/Flora, Green, and Valachovic letters objecting to Seasonal Water District inclusion: Arcadis Black Ashe Report: this is just stating that it is still there and we are doing everything correctly. Buena Vista Cottagers Assn.: this letter was just read thank you. Cantwell FOIL request ICO Marcianti: we are working on getting these documents together and will get this request out to them.
b. Town: Streambank Project bid published- bidders meeting 7/19 10 AM at the end of Mill Lane: Opening 8/4 3 PM: we will then consider the bids at the following Town Board meeting. Discussion with WCS on shared mechanic services: we are hoping to maybe go into this as shared services.
c. County: Combined service panel this will be on 24th of July at 10 AM in Elizabethtown. We need to come up with a plan.
Supervisor Gillilland called for a motion to accept Warrant. Lorilee Sheehan moved. Charles Lustig seconded. Roll Call: Benway, Sheehan, Lustig, Gillilland. All in favor and the motion carried.
Town Clerk: Supervisor Gillilland called for a motion to accept the town Clerks report Steve Benway moved. Charles Lustig Seconded. All in favor and the motion carried.
Highway DPW: We had a lot of washouts and had some ditching we need to do. We started the project on the Reber Road. We have rented that machine so that is why we haven’t been able to continue on the clean ups. We are hoping to be done in the middle of next week on that project then we can get back on track. Pat Gross states she lives on point road and said that most of the sand is washing out and it is very rough pulling onto Lilac. Travis stated that the item 4 was all rolled in so it’s the rock that is the roughness. It will hold up to the rain. He will go back and fix it better but we are paying on the machine for rental. We will continue with the rain cleanup. Jay Sharpe he asked if there is a drainage issue in the park. Supervisor Gillilland states that there is an issue. Travis said that they plan on putting in item 4 where all the bad spots are. Supervisor Gillilland stated that soil and water had a retention plan to come up with a pond that was going to go in to help. Supervisor Gillilland states that once that was out they had a lot of threats that they didn’t want a retention pond in the area. They were stating they were going to take legal action against the town. So Supervisor Gillilland and Soil and Water said we weren’t going to do it. So if we can get people to agree we can look at it again. Travis states that 50 percent of the ditches down there have an issue. A lot of the septic’s leech into the ditches. There is two access across point road that is a large area to have to carry that water to get rid of it Travis states.
Ambulance: Absent
Youth Commission: Finished the baseball and softball program. Stewarts donated make their own sundae. Thank you to all the coaches that worked with the kids. August 22 is when we have the first parent meeting for the soccer season. They are in need of coaches for all levels. They have one vacancy on the Youth Commission board as well.
Parks/Rec./ Golf Course: Supervisor Gillilland wanted to commend Justin on the wonderful 4th of July. We had to close the camp beach because of all the rain. Pickle Ball court just needs to be sealed. They have raised some concern on where they are going to store their pickle ball equipment. Justin was looking at the small storage sheds like what we have outside the town hall. They are around a couple hundred dollars Justin thinks. Charles Lustig moved to purchase a shed up to 200.00. Steve Benway seconded. Roll Call: Benway, Sheehan, Lustig, Gillilland. All in favor and the motion carried. Golf course had a rough month with the rain, but Essex County Fair had a tournament a day it rained but was still a good day for the course.
Old Business:
1. Seasonal Water district: We had the public hearing we have since received the correspondence and had visits from 8 homeowners for objection of being included. The letters are included in your packet. If we go for adoption it will be subject to permissive referendum. Supervisor Gillilland feels it is only a majority of 5 percent vote. Shaun suggest to have it go to mandatory referendum. It can be held locally. We have two election inspectors on our staff here the cost is quite low. It can be done by hand, and don’t need the machine. Another suggestion is the possibility to tell them if they are out they must place a covenant in the deed that they will never have public water ever. Supervisor Gillilland worked with the engineer on the numbers with the one’s dropping out the cost will go from $440.00 to close to $1,000.00. Another issue that came up was the errors that appeared and they stated that they never received notification. Our attorney suggest that we should have the engineer go back and re do that map and the math and insure that everything is okay and hold a new public hearing. So at this point we need to figure out what route we want to take at this point. Bridget Brown asked what the time frame would be to redo the map. Supervisor Gillilland stated that it would probably be 30 days. Steve Benway recommends going with the attorney suggestion. Members of the public gave their concerns and asked questions. Charles Lustig stated that he also feels we should change the map plan report as what we were advised by our lawyer.
2. Marcianti / Denison Water issue request to survey mark drainage easement: We have a property that we are familiar with that Mr. Denison has a complaint with. The attorney has written to his lawyer and they are trying to get them to alleviate the issue and remove the pipe line. We received a FOIL request which we will be filling. We are looking to get authorization to be able to get the boundaries marked. Steve Benway moved. Charles Lustig seconded. Roll Call: Benway, Sheehan, Lustig, Gillilland. All in favor and the motion carried.
3. ESPC professional services agreement and invoices: Supervisor Gillilland would like to remove them and get clarification on them Supervisor Gillilland had a few questions. We have a civil engineer at the county Supervisor Gillilland would like to use it will be no cost to the town. Supervisor Gillilland asked for authorization to sign the agreement and we will provide the oversite of the work. Charles Lustig moved. Steve Benway seconded. All in favor and the motion carried.
4. Cemeteries: Supervisor Gillilland met with John Oliver and today they are also in trouble financially. We now have three cemeteries that are in trouble. Two that will be abandoned and one that will be bankrupt. Two of them are open and still have plots available. Supervisor Gillilland would like to form a committee and come up with a plan for the future of these. We would be required to put a fence around them and have to mow them three times a year. Lorilee Sheehan will join the committee board.
New Business:
1. Noblewood gatehouse assessment and construction estimates: Peter Paine gave a grant on the gate house he gave 20 thousand dollars. Brian Burke came up with a proposal estimate of around $9,600.00. Mr. Paine has said this is a project that they are interested in and are willing to keep funding in the future. If everyone is okay with that Supervisor Gillilland will sign with Brian Burke to complete the work. Steve Benway moved to contract with Brian Burke. Charles Lustig seconded. Roll Call: Benway, Sheehan, Lustig, Gillilland.
2. Sculpture show pass through grant from ECAC: they granted the Willsboro Sculpture Organization 500 dollars for a grant. The only problem is they can only write the check to a non for profit. They wrote the check to the Town of Willsboro. Shaun would like to collect the money and then write the check back to his mother Cory Gillilland for the show. Charles Lustig moved. Lorilee Sheehan seconded. Roll Call: Benway, Sheehan, Lustig in favor. Gillilland abstain.
3 Grant Applications:
a. Salt Shed
RESOLUTION OF THE TOWN BOARD OF THE TOWN OF WILLSBORO AUTHORZING THE GRANT APPLICATION THROUGH THE WATER QUAILITY IMPROVEMENT PROGRAM FUNDED THROUGH NYS DEPARTMENT OF ENVIRONMENTAL CONSERVATION TO SEEK FUNDING FOR A NEW SALT STORAGE SHED.
WHEREAS, the Town Board of the Town of Willsboro, Essex County, New York, has granted their full support of the Grant Application for a New Salt Storage Shed funded through NYS Department of Environmental Conservation.
WHEREAS, pursuant to the requirements of the grant, the town understands and accepts the Grant/Match Fund Spilt the Town must match. Whereas the Grant funds are available, up to 75% of the total project cost and the remaining 25% must be met by the Town.
NOW, THEREFORE, and after due deliberation, it is hereby enacted, ordered and resolved as follows; The Town of Willsboro Board fully commits to the submission of the Water Quality Improvement Plan Contract and Application Submission.
Resolution seconded by: Charles Lustig
Roll Call: Lorilee Sheehan
All in favor and the motion carried. Benway, Sheehan, Lustig, Gillilland
Absent: Sayward.
Decentralized Sanitary System EPG= Buena Vista:
RESOLUTION OF THE TOWN BOARD OF THE TOWN OF WILLSBORO AUTHORZING THE GRANT APPLICATION FUNDED THROUGH NYS ENVIRONMENTAL FACILITIES CORPORATION TO SEEK FUNDING FOR AN ENGINEERING PLANNING GRANT FOR A DECENTRALIZED SYSTEM LOCATED WITHIN THE BUENA VISTA PARK.
WHEREAS, the Town Board of the Town of Willsboro Essex County, New York, has granted their full support of the Grant Application for an Engineering Planning Grant in the amount of $37,500.00 funded through NYS Environmental Facilities Corporation.
WHEREAS, pursuant to the requirements of the grant, the town understands and accepts the Grant/Match Fund Spilt the Town must match. Whereas the Grant funds are available, up to 80% of the total project cost and the remaining 20% must be met by the Town.
NOW, THEREFORE, and after due deliberation, it is hereby enacted, ordered and resolved as follows; The Town of Willsboro Board fully commits to the submission of the grant application.
Resolution moved by: Charles Lustig
Resolution seconded by: Lorillee Sheehan
Roll Call: Benway, Sheehan, Lustig, Gillilland
All in favor and the motion carried.
Absent: Sayward
b. Adsit Cabin renovation
RESOLUTION OF THE TOWN BOARD OF THE TOWN OF WILLSBORO AUTHORZING THE GRANT APPLICATION FUNDED THROUGH NYS OFFICE OF PARKS, RECREATION AND HISTORIC PRESERVATION TO SEEK FUNDING FOR RENOVATIONS TO THE ADSIT CABIN.
WHEREAS, the Town Board of the Town of Willsboro Essex County, New York, has granted their full support of the Grant Application funded through NYS Office of Parks, Recreation and Historic Preservation.
WHEREAS, pursuant to the requirements of the grant, the town understands and accepts the Grant/Match Fund Spilt the Town must match. Whereas the Grant funds are available, up to 75% of the total project cost and the remaining 25% must be met by the Town.
NOW, THEREFORE, and after due deliberation, it is hereby enacted, ordered and resolved as follows; The Town of Willsboro Board fully commits to the submission of the grant application.
Resolution moved by: Charles Lustig
Resolution seconded by: Lorillee Sheehan
Roll Call: Benway, Sheehan, Lustig, Gillilland
All in favor and the motion carried.
Absent: Sayward
c. Waterfront revitalization- Hamlet Plan update: this is a group grant it’s for towns on Lake Champlain under that waterfront planning. This plan would update our 2000 hamlet revitalization plan that was done when Supervisor Sayward was in office. Once this is done then we will be able to apply for down town revitalization money. But we need to have an updated plan before we can do that.
Supervisor Gillilland called for a motion to apply for the Hamlet Plan update grant. Charles Lustig moved. Lorilee Sheehan seconded. Roll Call: Benway, Sheehan, Lustig, Gillilland. All in favor and the motion carried. Absent: Sayward
Board of assessment review: we had two people sign up for the Board of Assessment review Richard Drolette and Alison Sucharouski. Supervisor Gillilland would like to appoint one to the other. Richard would be a primary choice and Mrs. Sucharawski would be a stand by. We may have an opening next year. Lorilee Sheehan moved to appoint Mr. Drolette to the board of assessment review. Charles Lustig seconded. All in favor and the motion carried.