Franciscan Friars

Provincial Office

Franciscan Provincial Office

47 Victoria StreetWaverley NSW 2024 Australia

Tel(02) 9369 9300+ 61 2 9369 9300

Fax(02) 9369 9322+ 61 2 9369 9322

Province of the Holy SpiritAustralia

Incorporating

Custody of St AnthonyMalaysiaSingaporeBrunei

Region of St AndrewAotearoa - New Zealand

Association of the Franciscan Order of Friars MinorABN 63 004 232 633

Position description

Position Title: Book keeper

Accountable to: Business Manager

Location: Franciscan Provincial Office

47 Victoria Street, Waverley, NSW

Nature of Engagement: Temporary

Classification: Casual

Total Working Hours:16 hours pw (exclusive of lunchbreaks)

Organisational Context

The Franciscan Province of the Holy Spirit encompasses the four nations of Australia, New Zealand, Singapore and Malaysia. Our Province is a small part of a worldwide movement of Franciscan men and women filled with a passion for the Gospel, keeping the spirit of St Francis alive in today’s world.

Our Friars can be found in a variety of works that include parish priests, teachers, and Chaplains. We care for the sick and the aged, the lonely, refugees, assist families in trouble and give support to disadvantaged youth in the streets. We work to protect our environment and some of our friars are missionaries in Papua New Guinea.

ROLE DESCRIPTION

Reporting to the Business Manager - This role will provide book keeping duties by entering data into the Associations software ‘’Reckon Accounts Premier’’

Interaction with external parties will be limited as this will be the primary responsibility of the Business Manager.

The Book keeper will be required to provide

POSITION RESPONSIBILITIES AND ACCOUNTABILITIES

1.Finance data entry and record keeping

  • Accounts payable and receivables
  • Bank reconciliations
  • All the data entry for all the accounts
  • Maintain the Sub Ledger Reporting system daily to ensure that transactions are placed in their correct jobs.
  • Record supplier payments and office expenses in Reckon accounting software, coding to appropriate accounts.
  • Enter data from the house reports as required Reconciliations of key accounts
  • Reconcile all accounts on a monthly basis

2.Financial statements and reports

  • Make end-of-month journals as required
  • Produce the monthly statements
  • Provide additional reports as required
  • Work with Business Manager to review figures and provide information as requested

3.Other duties:

  • Any other book keeping duties as assigned.

POSITION PRE-REQUISITES

  • Demonstrated background in financial administration with familiarity of data entry, processing in Reckon Accounts Premier and or other related accounting software, bank reconciliations and generation of monthly reports.
  • Self-directed, highly motivated, reliable
  • Courtesy and sense of hospitality
  • Pleasant telephone manner and comfortable interpersonal skills
  • Confidentiality and discretion
  • Punctuality and reliability
  • Accuracy and attention to detail
  • Ability to prioritise jobs and manage deadlines
  • Efficiency and flexibility

24 October 20171