MINUTES OF THE MEETING
BENTON COUNTY BOARD OF COMMISSIONERS
Tuesday, May 2, 2017
Board of Commissioner’s Building
205 NW 5th Street, Corvallis, Oregon
12:00 p.m., Board Room
Present:Anne Schuster, Chair; Annabelle Jaramillo,Commissioner; Xanthippe Augerot, Commissioner; Dennis Aloia, Chief Operating Officer;Vance Croney, County Counsel
Staff:Shane Galloway, Joe Mardis, Josh Wheeler, Public Works; Lindsey Godwin, Community Development; Lili’a Neville, Public Information OfficerKevin Perkins, BOC Recorder;Jaime Sarabia, Board of Commissioners Office; Laurie Starha, Adam Stebbins, Natural Areas and Parks
Guests:Fred Abousleman, Lindsey Riley, Cascades West Council of Governments; Bennett Hall, Gazette-Times
I. Opening
Chair Schusterreconvened the meeting at 12:01p.m.
A. Introductions
B. Pledge of Allegiance
C. Announcements
There were no announcements.
II.Comments from the Public
No comments were offered.
III.Review and Approve Agenda
The following changes were made to the agenda:
12.1County Administrator Position – Vance Croney, County Counsel
IV.Consent Calendar
4.1In the Matter of a Notice of Intent to Apply for Grant Funding for the North Albany Park Trail Development – Laurie Starha, Natural Areas & Parks Interim Director
4.2In the Matter of a Notice of Intent to Apply for Grant Funding to Replace Hyak Park Restrooms -Laurie Starha, Natural Areas & Parks Interim Director
4.3Minutes of the November 4, 2014 Meeting
4.4Minutes of the January 6, 2015 Work Session
4.5Minutes of the January 6, 2015 Meeting
4.6Minutes of the February 3, 2015 Meeting
4.7Minutes of the March 3, 2015 Meeting
4.8Minutes of the April 7, 2015 Work Session
4.9Minutes of the April 7, 2015 Meeting
4.10Minutes of the May 5, 2015 Work Session
4.11Minutes of the May 5, 2015 Meeting
4.12Minutes of the June 2, 2015 Work Session
4.13Minutes of the June 2, 2015 Meeting
4.14Minutes of the July 7, 2015 Work Session
4.15Minutes of the July 7, 2015 Meeting
4.16Minutes of the August 4, 2015 Work Session
4.17Minutes of the August 4, 2015 Meeting
4.18Minutes of the September 9, 2015 Meeting
4.19Minutes of the November 3, 2015 Work Session
4.20Minutes of the November 3, 2015 Meeting
4.21Minutes of the December 1, 2015 Meeting
MOTION:Augerotmoved to approve the Consent Calendar of May 2, 2017. Jaramilloseconded the motion, which carried 3-0.
V.Proclamations
5.1In the Matter of Proclaiming Asian Pacific American Heritage Month in Benton County – Anne Schuster, Commissioner
MOTION:Augerot moved to approve proclaiming May 2017 as Asian Pacific American Heritage Month in Benton County. Jaramillo seconded the motion, which carried (3-0).
Schuster read the proclamation into the record.
5.2In the Matter of Proclaiming Older Americans Month in Benton County – Fred Abousleman, Oregon Cascades West Council of Governments
Abousleman stated that this is annual proclamation on behalf of Cascades West Council of Governments as the Senior Services Agency for Benton County.
MOTION:Jaramillo moved to approve proclaiming May 2017 as Older Americans Month in Benton County. Augerot seconded the motion, which carried (3-0).
Abousleman read the proclamation into the record.
PH 1In the Matter of a Public Hearing and Potential First Reading Regarding Ordinance No. 2017-0279 to Correct a Zoning Map Error – Linsey Godwin, Community Development
Schuster opened the public hearing at 12:08 p.m.
Staff Report
Godwin reviewed the information contained in the meeting materials. The error was brought to light by Assessment staff due to a farm exemption being applied even though the property was listed on the Zoning Map as residential. After reviewing the record staff determined that the designation of residential was made in error;the property owner was notified twice of the proposed correction and did not provide a response.
Croney stated that because this action is to make a correction this ordinance came straight to the Board rather than through the Planning Commission as is normal; County Code allows a shorter process to correct errors.
Public Testimony
No testimony was offered.
The public testimony and public record portion of the public hearing was closed.
The public hearing was closed at 12:13 p.m.
MOTION:Augerotmoved to conduct the first reading of Ordinance 2017-0279, approving the Official Zoning map correction requested in File LU-17-018, based on the Findings and Conclusion contained in the ordinance. Jaramillo seconded the motion, which carried 3-0.
Schuster conducted the first reading of the ordinance; the second reading will be held on May 16, 2017.
PH 2In the Matter of a Public Hearing Regarding the Withdrawal of the Barton Property from the Philomath Fire & Rescue and Annexation – Joe Mardis, Public Works
Schuster opened the public hearing at 12:15 p.m.
Staff Report
Mardis reviewed the information contained in the meeting materials. This item is related to the action requested in PH3. These two actions will align this property with neighboring properties as members of the Corvallis Rural Fire Protection District (RFPD); based on the orientation of the property access the Corvallis district has a more direct access and consequently a faster response that the Philomath Fire and Rescue District (PFRD).
Public Testimony
No testimony was offered.
The public testimony and public record portion of the public hearing was closed.
The public hearing was closed at 12:19 p.m.
MOTION:Jaramillo moved to approve the order of the petition for withdrawal of territory from the Philomath Fire and Rescue District. Augerot seconded the motion, which carried 3-0.
A final hearing is required to allow time for an objection and request for an election on the issue from voters in the district; the hearing will be held on June 6, 2017.
PH 3In the Matter of a Public Hearing for the Approval of a Petition for Annexation of Territory into the Corvallis Rural Fire Protection District –Joe Mardis, Public Works
Schuster opened the public hearing at 12:19 p.m.
Staff Report
Mardis reiterated the information contained in the previous item. The fire district chief has signed the petition and no objections have been received.
Public Testimony
No testimony was offered.
The public testimony and public record portion of the public hearing was closed.
The public hearing was closed at 12:24 p.m.
MOTION:Augerot moved to approve the order of the petition for annexation of territory in to the Corvallis Rural Fire Protection District. Jaramillo seconded the motion, which carried 3-0.
The final hearing for this action will also be held on June 6, 2017.
PH 4In the Matter of a Public Hearing Transferring Jurisdiction of NE Arnold Avenue to the City of Adair Village – Laurel Byer, Public Works
Schuster opened the public hearing at 12:20 p.m.
Staff Report
Byer stated that the City of Adair Village has requested this transfer to facilitate development in an area intended to become the downtown of the city. Some of the planned development is already underway along this corridor.
Croney added that the order is contingent on the City of Adair Village taking action to accept the road in the coming year.
Public Testimony
No testimony was offered.
The public testimony and public record portion of the public hearing was closed.
The public hearing was closed at 12:23 p.m.
MOTION:Jaramillo moved to approve the Order to transfer jurisdiction of NE Arnold Avenue, County Road No. 04701, to the City of Adair Village. Augerotseconded the motion, which carried 3-0.
PH 5In the Matter of a Public Hearing and Potential First Reading Ratifying the Intergovernmental Agreement Creating the Oregon Association of County Engineers and Surveyors (OACES) – Laurel Byer, Public Works
Schuster opened the public hearing at 12:23 p.m.
Staff Report
Byer reviewed the history of the organization, which has been operating as an affiliate of the Association of Oregon Counties (AOC); however, they have acquired enough assets and work that they chose to create a formal organization in 2016. This agreement would formalize the County’s participation with OACES.
Croney stated that when a Ch. 190 organization is formed state law requires the participating agency to pass an ordinance, it also adds the organization to the County Code that lists the 190’s that the county participates in.
Public Testimony
No testimony was offered.
The public testimony and public record portion of the public hearing was closed.
The public hearing was closed at 12:25 p.m.
MOTION:Augerot moved to approve the Ordinance to ratify the Intergovernmental Agreement to create the Oregon Association of County Engineers and Surveyors. Jaramillo seconded the motion, which carried 3-0.
Schuster conducted the first reading of the ordinance, the second reading will be held May 16, 2017.
VI.Other
6.1County Administrator Position – Vance Croney, County Counsel
Croney stated that the Board discussed this position in Executive Session at the Work Session this morning.
MOTION:Jaramillo moved to offer the position of County Administrative Officer to Joe Kerby, contingent upon a satisfactory review of his background and reference checks and, if the reviews are satisfactory, to authorize the county human resources manager and county counsel to negotiate the terms of employment with Mr. Kerby. Augerotseconded the motion, which carried (3-0)
Croney added that Mr. Kerby rose to the top of a very strong pool of candidates.
VII.Adjournment
Schuster adjourned the meeting at 12:30 p.m.
AnneSchuster, ChairKevin Perkins, Recorder
* NOTE: Items denoted with an asterisk do NOT have accompanying written materials in the meeting packet.
Minutes of the BOC MeetingPage 1 of 6May 2, 2017