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06-27-11 COUNCIL MEETING MINUTES * PAGE
MINUTES OF THE REGULAR MEETING OF THE PINCKNEYVILLE CITY COUNCIL
HELD MONDAY, JUNE 27, 2011 AT 7:30 P.M.
IN THE COUNCIL CHAMBERS, CITY HALL
ROLL CALL
Mayor August J. Kellerman called the regular meeting of the Pinckneyville City Council to order at 7:30 p.m. in the Council Chambers, City Hall. Members present: Commissioners Samuel J. Fulk, Leonard J. Heisner, Kevin B. Hicks, David M. Stone and Mayor August J. Kellerman. Members absent: None. Administrative staff present: City Clerk Frances I. Thomas and City Attorney Roger Seibert.
PREVIOUS MINUTES
Motion by Commissioner Fulk, seconded by Commissioner Hicks to approve the previous minutes of the regular meeting of June 13, 2011 as presented. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
TREASURER’S REPORT
Motion by Commissioner Heisner, seconded by Commissioner Hicks to approve the Treasurer’s Report as prepared by City Treasurer Arthur F. Reese and presented by Mayor Kellerman, including Year to Date Payroll Totals YTD – June 17, 2011, Comparative Payroll for 06 Months Ending June – 2006 – 2011, Comparative Payroll House (Total) For 06 Months Ending June – 2006-2011. Comparative Payroll Overtime Hours for 06 Months Ending June – 2006-2011, Payroll Check Listing of June 17, 2011, Notes to Treasurer’s Report June 27, 2011 stated Gross Payroll is up $36,718.00 or 5.3 %, total hours are down 1,904 or 4.9% and total overtime hours are down 34 hours, or 3.6%. The gas bill has been paid and $70,000 has been transferred to the bond account and Overtime Payroll and Hours Utility Department. Mayor Kellerman is looking for someone to represent the City in Springfield to facilitate collection of the outstanding utility bills owed by the State of Illinois for services at the correctional facility. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
AMEND ACCOUNTS PAYABLES TO INCLUDE PROPERTY TAX BILLS
Motion by Commissioner Heisner, seconded by Commissioner Fulk to amend the accounts payables to include the payment of the property tax bills in full. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
CORRESPONDENCE
Economic Development Coordinator Carrie Gilliam reported on the activities in her office. She introduced her summer assistant Kelsey Cicardi.
- Thomas Home Improvement submitted the lowest quote for replacing the storm damaged window and will soon have the repairs completed.
- The Perry County Agriculture Society wishes to thank the City Council for the donation toward the Perry County Fair from the Hotel/ Motel Tax fund.
- The South Central Transit Company is working on routes to and from Gilster Mary Lee . The summer schedule calls for use of the Higman LLC parking lot and after Labor Day the Fall – Winter schedule will pick up and leave from the Bender Swim Pool parking lot. She expressed her condolences to Dr. Tim Mathis and Mr. Ronald Ridgeway on the loss of their buildings, businesses and home in the fire on June 17 th.
FROM THE FLOOR
Dr. Tim Mathis and Ronald Ridgeway thanked the City, the Police Department and the Fire Department for their quick response and capable actions while fighting the fire on June 17, 2011. They reported it is estimated six to eight weeks before the property and funds will be released to begin clean up and reach the talking stage on their property redevelopment.
- Mayor Kellerman expressed the City’s interest in helping them move beyond this tragic event.
ACCOUNTS PAYABLE
Motion by Commissioner Heisner, seconded by Commissioner Hicks to approve the accounts payable as amended and presented. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
MOMENT OF SILENCE
A moment of silence was held in honor of Corey Shaw, the Du Quoin fireman who lost his life while fighting the June 17, 2011 fire on the Pinckneyville square.
MOTOR FUEL TAX 2011
Motion by Commissioner Fulk, seconded by Commissioner Stone to approve the 2011 Motor Fuel Tax, as placed on file at the previous meeting:
Illini Asphalt: Group A Bituminous Materials (HFE-150/RS-2) Furnished & Applied 15,000 gal. @ $2.3750 for $35,625.00
Seal Coat Aggregate (CA-16) Furnished, Spread & Rolled 750 ton @$25.950 for $19,462.50
Group A Totals: $55.087.50
Beelman Logistics, LLC: Group B Surface Material, CA-6 1000 ton @ $8.2800 for $8,280.00
Barr Trucking Inc. Group C: Emulsified Patch Mix, CA-16 75 ton @ $59.5000 for $4,462.50
Group E: BAM Patch Mix, CA-10 100 ton @ $47.8000 for $4,780.00
Beelman Ready Mix: Group D: Furnish Class SI Concrete 100 CY YD @ $75.0000 for $7,500.00.
On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
O-2011-10 – BICYCLES ON SIDEWALKS
Motion by Commissioner Fulk, seconded by Commissioner Hicks to approve Ordinance O-2011-10, an Ordinance Regulating the Operation of Bicycles on the Sidewalks of The City of Pinckneyville, Perry County, Illinois, as placed on file at the previous meeting. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
R-2011-28 – PCHS HOMECOMING PARADE
Motion by Commissioner Hicks, seconded by Commissioner Heisner to approve Resolution R-2011-28, a Resolution approving the request of the Pinckneyville Community High School for the temporary closure of South Main Street at Randolph Street for the Annual Homecoming Parade Friday, October 14, 2011 at 2:30 p.m. and authorizing application to the Illinois Department of Transportation to close the highway from 2:20 p.m. to 2:30 p.m.
On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
R-2011-29 - SALE OF SURPLUS VEHICLES/ EQUIPMENT BY POLICE DEPARTMENT
Motion by Commissioner Hicks, seconded by Commissioner Stone to approve Resolution R-2011-29, authorizing the sale of surplus vehicles and equipment by the police department. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
ACCEPTANCE OF GRANT DCEO – FIRE DEPARTMENT
Motion by Commissioner Hicks, seconded by Commissioner Fulk to approve the acceptance of Illinois Department of Commerce and Economic Opportunity Grant for installation of high efficiency lighting at the Fire House. Funds reserved for the project are estimated to be $1,220.00. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
BRAND ELECTRIC – INSTALLATION OF HIGH EFFICIENCY LIGHTING AT FIRE DEPARTMENT
Motion by Commissioner Hicks, seconded by Commissioner Fulk to approve accepting the proposal from Brand Electric for installation of high efficiency lighting in the fire department for $2,272.00. Funds reserved by the DCEO Grant will apply to that amount. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
NPDES ANNUAL FEES STP #1 AND STP #2
Motion by Commissioner Stone, seconded by Commissioner Fulk to approve payment of the annual NPDES fees for STP#1 $7,500.00 and STP #2 for $5,000.00 to the Illinois Environmental Protection Agency, Division of Water Pollution Control. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
Commissioner Stone requests an Executive Session
R-2011-30 – ILLINOIS PUBLIC WORKS MUTUAL AID NETWORK MEMBERSHIP
Motion by Commissioner Fulk, seconded by Commissioner Hicks to approve R-2011-30, a resolution authorizing execution of the Illinois Public Works Mutual Aid Network Agreement (IPWMAN). On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
APPROVAL OF MICHAEL MILLIKIN AS CITY LIAISON WITH PERRY COUNTY EMERGENCY COORDINATOR
Motion by Commissioner Heisner, seconded by Commissioner Hicks to approve the appointment of Michael Millikin as the City liaison with the Perry County Emergency Coordinator. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
MUTUAL MEDICAL
John Hammack was present to answer questions. He presented a letter explaining the recommendation of he and Mayor Kellerman following a meeting with Mutual Medical Plans, Inc. The recommended option 24/ 12, $35,000 individual deductible, with $15,000 Aggregate Specific deductible.
RENEWAL OPTIONS MUTUAL MEDICAL
Motion by Commissioner Fulk, seconded by Commissioner Stone to approve the recommendation of Mayor Kellerman and John Hammack, insurance consultant for the City of Pinckneyville, regarding the annual renewal of the medical insurance with Mutual Medical. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
JOHN HAMMACK – AGENT OF RECORD
Motion by Commissioner Fulk, seconded by Commissioner Heisner to approve the appointment of John Hammack to act as Agent of Record for Mutual Medical insurance. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
R-2011-31 – K-9 POLICE
Motion by Commissioner Hicks, seconded by Commissioner Stone to approve R-2011-31, a resolution accepting a donation to establish a K-9 Unit in the Pinckneyville City Police Department for Howard Smith. On roll call: Commissioners Fulk, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: Commissioner Heisner. Motion declared carried.
EXECUTIVE SESSION
Motion by Commissioner Fulk, seconded by Commissioner Hicks to move the meeting to Executive Session at 8:10 p.m. for Section 2(A)(h) Litigation, pending or probable; Section 2(B)(1) Appointment, employment, or dismissal of an employee or officer; Section 2(A)(c) The acquisition of real estate or the selling price of real estate; and Section 2(A)(a) Collective negotiating matters or deliberations concerning salary schedules. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
RETURN TO THE REGULAR MEETING
Motion by Commissioner Fulk, seconded by Commissioner Heisner to return to the regular meeting at 9:16 p.m. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
APPOINTMENT OF BENNY PEVELER TO BOARD OF FIRE AND POLICE COMMISSIONERS
Motion by Commissioner Hicks, seconded by Commissioner Stone to approve the appointment of Benny Peveler to the Board of Fire and Police Commissioners for a term of three years. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
AUTHORIZE POSTING OF A NEW POSITION
Motion by Commissioner Stone, seconded by Commissioner Fulk to authorize posting of a new position at the utility department. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.
ADJOURNMENT
Motion by Commissioner Fulk, seconded by Commissioner Hicks to adjourn the meeting at 9:19 p.m. On roll call: Commissioners Fulk, Heisner, Hicks, Stone and Mayor Kellerman voted YEA. NAYS: None. Motion declared carried.