OFFICE OF THE GENERAL MANAGER NETWORK DEVELOPMENT REGION, LAHORE
TENDER DOCUMENTS
for
FRAME RATES FOR OSP (SUPPLY, LAYING, TESTING & COMMISSIONING OF OPTICAL FIBER CABLE), ISP (DISMENTALLING/INSTALLATION, TESTING COMMISSIONING OF SDH, SWITCHING & DSLAM EQUIPMENT), SUPPLY OF L-2 SWITCHES, MEDIA CONVERTERS & ALLIED ACCESSORIES, POWER PLANT (DISMENTLLING/INSTALLATION OF DG SETS, BATTERIES,UPSs & RECTIFIERS) AND ALLIED CIVIL/RENOVATION WORKS (AC/DC POWER CONNECTIONS INCLUDING CABLE LAYING IN PVC DUCTS & GROUNDING OF EQUIPMENT) + MAINTENANCE WORKS IN CENTRAL ZONE
NETWORK DEVELOPMENT REGION
LAHORE
TABLE OF CONTENTS
S. Nos. Description Page Nos.
1. Tender Notice ………………………………………………………….. 3
2. Scope of Work…………………………………..……….……………….. 4-7
3. Terms & Conditions …….…………………….…….…….……....……... 8-11
4. B.O.Q …………………………………………………………………….. 12-31
FRAME RATES FOR OSP (SUPPLY, LAYING, TESTING & COMMISSIONING OF OPTICAL FIBER CABLE), ISP (DISMENTALLING/INSTALLATION, TESTING & COMMISSIONING OF SDH, SWITCHING & DSLAM EQUIPMENT), SUPPLY OF L-2 SWITCHES, MEDIA CONVERTERS & ALLIED ACCESSORIES, POWER PLANT (DISMENTLLING/INSTALLATION OF DG SETS, BATTERIES,UPSs & RECTIFIERS) AND ALLIED CIVIL/RENOVATION WORKS (AC/DC POWER CONNECTIONS INCLUDING CABLE LAYING IN PVC DUCTS & GROUNDING OF EQUIPMENT) + MAINTENANCE WORKS IN CENTRAL ZONE
Sealed bids are invited from PTCL registered vendors for frame rates FOR OSP (SUPPLY, LAYING, TESTING & COMMISSIONING OF OPTICAL FIBER CABLE), ISP (DISMENTALLING/INSTALLATION, TESTING & COMMISSIONING OF SDH, SWITCHING & DSLAM EQUIPMENT), SUPPLY OF L-2 SWITCHES, MEDIA CONVERTERS & ALLIED ACCESSORIES, POWER PLANT (DISMENTLLING/INSTALLATION OF DG SETS, BATTERIES,UPSs & RECTIFIERS) AND ALLIED CIVIL/RENOVATION WORKS (AC/DC POWER CONNECTIONS INCLUDING CABLE LAYING IN PVC DUCTS & GROUNDING OF EQUIPMENT) + MAINTENANCE WORKS IN CENTRAL ZONE
The Tender Documents can be purchased from the office of the Senior Manager Finance on payment of Rs.1000- (non-refundable) through Cash only.
Bids for the subject work, completed in all respect should be dropped in Tender Box as per instructions mentioned in bid documents on 05-01 2015 latest till 1230 hours.
PTCL reserves the right to reject any or all bids and to annul the bidding process at any time, without thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected bidder(s) on the grounds for this PTCL action.
Bid bond amounting to Pak Rupees Fifty thousand only ( Rs.50,000/= )valid for 180 days will be required to be submitted in the form of bank guarantee/CDR in favour of Dy. General Manager Finance LTR(S) PTCL Lahore. Original Bid Bond will be placed in commercial proposal.
All bidders must undergo Vendor Registration Process (if not yet registered with PTCL). These Vendor Registration forms can be downloaded from PTCL Web Sites (www.ptcl.com.pk/media).
All correspondence in this regard including bid submission may be addressed to the Following Officer.
Senior Engineer Coordination
o/o The General Manager N/W Devlopment
2th Floor, PT&T Building, Nabha Road, Lahore
Tel : +92-423-7351615
Email:
SCOPE OF WORK
The frame rates are required to be implemented to execute Development & operational works for providing Narrow band and Broad band Telecommunication services to the PTCL customers through installation of MSAGs, Optical Fiber connectivity to MSAGs/ Corporate Customers installation of SDH/DSLAM Systems, Layer-2 Switches and Media Converters and allied equipment during Fiscal year 2015-2016
Part A:
ISP& Power Plant
The contractor shall execute the entire works as per attached BOQ and shall hand-over the system ready for service with all allied works completed in all respects according to the PTCL/ International functional and technical specifications. Any equipment or material etc. omitted from BOQ and other lists, which may be reasonably implied and obviously necessary for the completion and efficient performance of the System in accordance with the specification, shall be deemed to have been included in the Contract BoQ.
1. The scope of work of the project shall include but not limited to the following items;
2. The contractor shall execute the entire Dismantling, installation, testing and commissioning of all type of equipment on in accordance with the standards and specifications.
3. For the execution of the above work, the Contractor shall be responsible to Supply all installation material and services, as per P.O issued, which shall be necessary for the complete functioning of the system and its interfacing with PTCL existing network.
4. Survey the proposed sites/ routes for determining the requirements.
5. Survey, install, test and commission and put into service the system in accordance with the PTCL standards and specification.
6. During the installation of the proposed equipment at any site, vendor will be responsible for the restoration of the affected services, caused accidentally or due to poor workmanship of the vendor’s staff.
7. The contractor will Dismantle, install, test and commission SDH, DSLAM equipment DG Set, Batteries, Rectifiers and associated AC/DC cabling at ADMs along where required in accordance the physical survey which should include.
a) Installation of SDH System/ DSLAM Equipment/ L-2 Switch/Media Converter.
b) Installation of DG Set/ Rectifiers/UPS.
c) Installation of Battery Bank.
d) Provision/installation/Power Cable from D.G Set to MDB (with AC DB).
e) Provision/installation of D.C Power Cable from Rectifier to SDH (with DC DB).
8. Provision/installation of D.C Power Cable from Rectifier/UPS to Batteries (with AC/DC DB) according to survey.
9. The Contractor should:
a) Survey, Install, test and commission and put into service the System and to provide local materials and Earthling (where ever required) in accordance with the PTCL Specifications.
b) To make the system operational by providing end-to-end connectivity from DDF/ODF of installed system to DDF/ODF of new system wherever required including connectivity at any glass-through sites in between.
c) To provide all installation material, tie cables, patch cards (optical / electrical including Cat-5 and Cat-6 cables), connectors and runways and terminations of PCM cables / coaxial cables between DDF & SDH / NMS wherever required.
d) Supply documents as per requirement of tender documents. The documents shall include as-built drawings.
e) Thorough testing of media Convertor service feature have to arranged by the Vendor /Bidder at his own cost and expenses to be witnessed by Nominated PTCL technical team
10. Complete the civil engineering of the equipment room/ building modification such as aluminum partitioning, false ceiling, vinyl flooring, and floor space for installation of SDH equipment where required as per survey, for which specimen of material should be got approved from PTCL.
11. Transportation of Dismantled/New equipment/store from PTCL Store depot to PTCL Exchanges and site of work.
12. Meet the environmental condition wherever required (As per BOQ)/survey.
Part B:
OSP
The contractor shall execute the entire work as per attached BOQ and shall handover the cable route ready for service with allied works completed in all respects according to functional and technical specifications as specified by PTCL vide No. T&S/TR-192.
Any material etc. inadvertently omitted from BOQ which may be reasonably implied and obviously necessary for the completion and efficient performance & operation of the Optical Fiber Network in accordance with the specifications shall be deemed to have been included in the Contract price.
1. The bidder/contractor will be responsible for:
a. Survey, Laying and Testing/Commissioning of Optical Fiber Cable route as per specifications mentioned in T&S/TR-192 issued by T&S wing PTCL Headquarter Islamabad.
b. Supply of relevant documents as per tender documents.
c. Supply of attachment material like brackets and sockets/joints for G.I pipes and Mechanical couplers for HDPE pipes.
d. Laying, Clamping (wherever required), Termination, Splicing & Jointing, Testing & Commissioning in accordance to PTCL standards and specifications.
e. The bidder shall complete the execution of the above work and will also be responsible for the supply of the hardware whichever required in accordance with the PTCL specifications including installation material i.e. O. F Cables , ODF, Joint Enclosure, Bridge Attachments, Hand-Hole attachments, G.I Pipe, HDPE Pipe, Warning Tape, Route Indicators, RCC Slabs etc.
f. Construction of new man hole/hand hole where required.
g. Repair & restoration of the affected/damaged services e.g. existing network of PTCL and other Telecom Operators, Power (WAPDA), Water Supply & Sewerage (WASA) and Sui Gas (SNGPL) etc. caused accidentally or due to poor workmanship or negligence of the contractor’s staff.
h. Proper repair of the affected/damaged Roads, paved roads, foot paths, ramps of private residences, all kinds of buildings/houses, fences, bore sections, park places etc. caused accidentally or due to poor workmanship of the contractor’s staff.
i. Supply of the documents that includes O.F laying details, survey reports indicating land/route references, 3-point references for cable joints on the cable route and As-built drawings.
j. The permission / obtaining the ROW shall be the complete responsibility of the Contractor and its payment to the Agencies concerned, (as per SOP of Civil Agencies pertaining to ROW) will be paid by PTCL after submission of ROW payment demand note/bill.
k. The submission of NOC obtained from concerned ROW Agency/Agencies along with five (05) year expansion / construction plan with an undertaking that the concerned Agency/Agencies will not demand the relocation of laid Optical Fiber Cable during that period.
l. Conducting survey of the proposed Optical Fiber Cable route and space requirements along with PTCL staff.
m. Offering PAT of Optical Fiber cable route along with submission of initial survey report, detailed route drawings with BOQ, pre-PAT results including OTDR traces of 48 fibers and 12 fibers from both ends.
n. Provision of as build drawings with GPS coordinates at every 100 Meters of Cable routes, all joints, manhole/hand holes/turning points and important places.
2. Implementation time for this will be started from the date of signing of the contract/PO.
3. Any payment of the services to the contractor shall be made on successful completion of PAT and after observing the following:
a. Completion and reconciliation of OSP work.
b. Handing over all spares and left-over equipment/material of total BOQ.
c. Removal of all type of discrepancies.
d. Handing over of the As-Built drawings of cable route with complete details.
2. General Works
3. All sort of maintenance works as per item mentioned in list
4. The Retention Money from every subsequent Bill/ Invoice raised shall be deducted @ 10% of the paid amount.
5.
General Terms & Conditions (Two Stage)
1. Complete shipment of order is required unless otherwise specified in the delivery schedule.
2. (a) For Payment purpose, the following documents should be sent to PTCL Department.
1. Copies of the Contractor’s invoice(s) showing Goods description, quantity, unit price, total amount & valid for refund of GST.
2. GST invoice.
3. Delivery note/railway receipt/truck receipt.
4. Three copies of packing list.(If Applicable)
5. Manufacturer’s / Contractor’s warranty certificate.
6. Inspection Certificate Issued by the PTCL nominated Inspection team/agency, and the Contractor’s factory inspection report (If applicable).
7. Certificate of origin and also state: We certify that goods are not of Israeli Origin, do not contain any Israeli materials and are not being exported from Israel.
8. Consignee's Good Receipt Certificate/Voucher / GRN/ SES.
9. Receipt of copy of performance bond duly verified by GM Purchase / SM Purchase (SW, Tx & OSP) in case of first payment under the purchase order.(If Applicable)
(b) Statement of accounts and all queries regarding payment should be addressed to Regional Accounts.
NOTE:
American suppliers are only required to state: Goods manufactured in the USA (a) Number of packages, net and gross weight in kilos and metric measurements of each package. (b) PTCL’s order Number (c) Your Bank Account Number, Full name and address of Bankers (d) Description of goods on the invoice must agree with that in order.
3. (a) For Airfreight consignment, Please advise flight details as soon as goods are dispatched.
(b) For Sea freight consignment, Please dispatch the shipping documents as soon as the shipment is effected.
(c) Original and copy of Bill of lading (For Sea Freight) / Air Way Bill. It is recommended whenever possible, the suppliers initiate their documentation before they are ready to dispatch.
4. IF THIS ORDER IS AGAINST CONTRACT, THE CONTRACT TERMS SHALL ALWAYS SUPERSEDE.
5. Delivery: The time of delivery shall start from the date of acceptance of the order or 48 hours after issuance of order whichever comes first.
6. Progressing PTCL will make regular queries on the progress of the Order. Such queries must be answered promptly and accurately.
7. Inspection PTCL reserves the right to inspect or nominate an inspector to inspect the goods before dispatch from the supplier’s premises, but such inspection shall not relieve the supplier from responsibility and liability nor be interpreted so as in any way to imply acceptance of such goods. (If applicable).
8. Rejected Goods. Damaged goods or wrongly supplied goods shall be replaced by supplier without any additional cost to PTCL.
9. Warranty: All items supplied against this order or under a Contract must carry a minimum of 6(Months) months warranty against manufacturing defects supported by warranty certificate, and shall be brand new and latest version.
10. Items considered as hazardous cargo as per IATA should be dispatched by Sea Fright or surface parcel post.
11. Quantity: No quantity over and above that requested in the order will be paid, if supplied without advance written authority having been obtained from the PTCL.
12. Vendor Registration: The following must be completed before submission of bids:
12.1 Vendor must be registered with PTCL,
12.2 If you are already registered then mention your Vendor Registration Code on your bid.
12.3 In case Vendor is not registered with PTCL then, you are requested to complete Vendor Registration process before submission of bid. Vendor registration forms can be downloaded from PTCL website WWW.PTCL.COM.PK/MEDIA
13. Fax advice. When goods are released for shipment a Photostat copy of the invoice must be sent by fax with details of dispatch.
14. Termination
14.1 If the Supplier fails to comply with any of the above conditions, the order may be terminated by PTCL by immediate notice and at supplier’s expense. Such termination shall not prejudice any legal action subsequently taken by PTCL against the supplier for breach of contract/order.
14.2 PTCL may terminate this order in whole or in part at any time for its convenience. However only quantity of goods, that is ready for shipment within 10 days after the receipt of the termination notice, shall be purchased by PTCL as per terms and condition of this order. PTCL may reimburse the vendor for any expenses incurred for the partially completed ready goods referred to above at actual which to be substantiated by the vendor.