Appendix PG11

PG11 EXAM BOARD REPORT FORM – PhD by Research

To be completed by the Exam Board and returned to:

The form should be returned to

Academic Office, University of Wales Trinity Saint David, Carmarthen, SA31 3EP

Tel: 44 (0)1267 676785 Email:

SECTION 1

1.1Candidate Details

Institution/Centre of Study
Overseas or Partner Institution (please provide details)
Student Family / Surname:
Student Given / First name:
Student Number
Faculty
Is the Student a Member of Staff at UWTSD? / YES ☐ / NO ☐
Is the Student an International student registered on a Tier 4 visa? / YES ☐ / NO ☐
Start Date / End Date
Mode of Study / Part time ☐ / Full time ☐
Title of Thesis

1.2 Exam Board Details

Date of Viva
Chair
Internal Examiner or External Examiner (2)
External Examiner (1)

1.3 Exam Outcome

Examiners formal recommendation on the outcome of the examination / A
☐ / B
☐ / C
☐ / D
☐ / E
☐ / F
☐
Name of examiner(s) designated to check the corrections if outcome is B
Date outcome approved by Research Degrees Committee
Guidance notes for Examiners:
The following sections of this document require completion:
  1. Candidate details
  2. The External examiner's report on the thesis
  3. The Internal (or External 2) examiner’s report on the thesis
  4. The Externals report on the oral examination
  5. The joint report from both examiners
  6. Matters of general concern
  7. Chair of the Exam Board’s report
  8. Formal recommendation by both examiners
  9. Signature of all the Exam Board members
The Chair of the Exam Board should ensure that all sections on the form are completed and signed by the Exam Board. The form should then be submitted to the Academic Office with 10 days of the viva voce. The Academic Quality Handbook contains the academic regulations relating to Research Degrees (Chapter 8)

SECTION 2 - EXTERNAL EXAMINER (1) REPORT ON THE THESIS

External Examiner (1) report on thesis - Please send this report to the Academic Office within one week prior to the viva. Examiners should not communicate directly between themselves prior to their independent reports being received by the Academic Office. If you have a concern about the thesis before the submission of the independent report, it should only be discussed with the Chair of the examining board through the Academic Office.
Report –Minimum of 500 words:
SIGNATURE
External Examiner (1) / Date

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SECTION 3 - INTERNAL EXAMINER (OR EXTERNAL 2) REPORT ON THE THESIS

Internal Examiner (or External Examiner 2) report on thesis - Please send this report to the Academic Office within one week prior to the viva. Examiners should not communicate directly between themselves prior to their independent reports being received by the Academic Office. If you have a concern about the thesis before the submission of the independent report, it should only be discussed with the Chair of the examining board through the Academic Office.
Report –Minimum of 500 words:
SIGNATURE
Internal Examiner / Date
External Examiner (2) / Date

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SECTION 4 – EXTERNAL EXAMINERS REPORT ON THE ORAL EXAMINATION

External Examiner’s report on oral examination - to be completed once the oral examination has taken place (minimum 300 words)
Report - (box will expand as you type).
SIGNATURE
External Examiner (1) signature / Date
External Examiner (2) signature / Date

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SECTION 5 – JOINT REPORT ON THE THESIS EXAMINATION

The examiners are asked to provide a joint report after the oral examination has concluded (approx. 1000 words). The examiners are required to set out their reasons for the recommendation. In the joint report examiners should explain in detail how the student’s work meets the requirements for originality and scholarship, or how it failed to do so. Full instructions must be included of any changes required to the thesis. The list of requirements should be submitted to the Academic Office who willthen send them to the student along with a copy of this report form.
Report - (approx. 1000 words).
SIGNATURES
Internal Examiner / Date
External Examiner (1) / Date
External Examiner (2) / Date

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SECTION 6 -MATTERS OF GENERAL CONCERN

Matters of general concern or interest by either examiner, including issues relating to quality and standards, which should be drawn to the attention of the Faculty or to the University of Wales, Trinity Saint David:
Report (this box will expand as you type)
SIGNATURES
Chair / Date
Internal Examiner / Date
External Examiner (1) / Date
External Examiner (2) / Date

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SECTION 7 -CHAIR OF EXAMINING BOARD’S REPORT

To confirm that all processes were followed. Please note any matters of concern.
Report (this box will expand as you type)
Chair of the Examining Board signature
Date

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SECTION 8 - EXAMINERS’ FORMAL RECOMMENDATION ON THE OUTCOME OF THE EXAMINATION - PhD by Research

Name of student:
Confirmed Title of Thesis(following the viva)
The Examining Board, in recommending the student for the degree, has certified that the thesis submitted by the student substantially covers the scheme of research approved for him/her (AQH Chapter 8). The examining board recommends the following:[please indicate one onlyof the following options below;] Please tick box:
OUTCOMES: / Confirmed Outcome (tick √)
A / That the student be approved for the degree of PhD by Research; / ☐ /
B / That the student be approved for the degree of PhD by Research subject to the satisfactory completion of such corrections and amendments as may be required by the Examining Board. The Examining Board may stipulate that the corrections made shall be scrutinised by either or both examiners prior to the award process being initiated. Normally, corrections shall be completed within 6 months from the date of official notification to the student of the outcome of the examination; / ☐
C / That the student be not approved for the degree of PhD by Research at this stage but that the student is allowed to modify the thesis and re-submit it for examination for the degree of PhD by Research on one further occasion. The re-submission is to take place within a period not exceeding 1 year from the date of the official notification to the student of the outcome of the examination (this option is not available in the case of a student who has re-submitted a thesis for examination);
D / That the student be not approved for the degree of PhD by Research but be approved instead for the degree of MPhil by Research subject where appropriate to the satisfactory completion of such corrections and amendments as may be required by the Examining Board. The Examining Board may stipulate that the corrections made must be scrutinised by either or both examiner(s) prior to the award process being initiated; corrections and amendments must be completed within a period of 6 months from the date of the official notification to the student of the outcome of the examination; / ☐ /
E / That the student be not approved for the degree of PhD by Research but be allowed to modify the thesis and re-submit it for examination for the degree of MPhil by Research on one further occasion. The resubmission is to take place within a period not exceeding 1 year from the date of the official notification to the student of the outcome of the examination (this option is not available in the case of a student who has re-submitted a thesis for examination); / ☐ /
F / That the student be not approved for the award of a degree. / ☐ /

Please turn over to sign final page:

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SECTION 9

SIGNATURES
Chair / Date
Internal Examiner / Date
External Examiner (1) / Date
External Examiner (2) / Date

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