CITY OF WILLISTON, FLORIDA
CITY COUNCIL MEETING
Minutes 2 June 22, 2010
DATE: TUESDAY, June 22, 2010
TIME: 7:00 P.M.
PLACE: WILLISTON CITY COUNCIL ROOM
CALL TO ORDER
ROLL CALL
MEMBERS:
Mayor R. Gerald Hethcoat
President Marc Nussel
Vice-President Debra F. Jones
Councilman Brooks Holloway
Councilman Steve Holcomb
Councilman Michael Shoemaker
City Manager Marcus M. Collins
Attorney Norm Fugate
OPENING PRAYER AND PLEDGE OF ALLEGIANCE TO THE FLAG
ITEM - 1 – CONSENT AGENDA
ITEM – 2 – MAYOR HETHCOAT – STUDENT OF THE MONTH
Mikenzi Lanlois from Joyce Bullock Elementary and Kathryn Butts from Williston Middle School were present to receive their certificates. Matthew Laws from Williston High School couldn’t be there and his certificate will be sent to him.
ITEM – 3 – BEN I. DOERR JR. – JAMES MOORE & COMPANY – PRESENTATION OF AUDITED STATEMENTS FOR FY ENDED SEPTEMBER 30, 2009
The audited statements for the FY 2009 were presented by Mr. Ben Doerr Jr. with James Moore & Company. Mr. Doerr reviewed new changes to the standards. He then continued with the audit documents. Mr. Doerr also commented on possibly changing the timing of the actuary reports to allow more time to process the necessary information. This year and last the actuary reports have taken a longer time to be prepared and have caused other parts of the audit to be postponed until they were prepared and received. The trend has been for the past years toward a negative because of using reserves. This is causing reserve amounts to deteriorate. This is caused when expenses exceed revenue. As is common, our pension fund shows that if all employees were to retire, there would not be enough money in the fund to cover expenses and promised funding. To solve the problem of having to wait until the actuary statements were prepared, it was suggested by Mr. Doerr that perhaps the City should consider only having the statements prepared every other year. President Nussel was concerned that this would not give an accurate portrayal of the fund if there was a great deal of change in the funds worth. A Motion from Vice President Jones to approve the audited statements with the help of the City Manager and the Finance Director and submit them to the Auditor General. Second by Councilman Shoemaker. Motion Carried 5-0.
ITEM – 4 – FINANCE DIRECTOR – MARISELA BARCENAS – SELECTION OF AUDITORS FOR THE FISCAL YEARS’S 2010, 2011, AND 2012 – WITH THE OPTION FOR RENEWAL FOR FY 2013 AND 2014
Removed from the agenda.
ITEM – 5 – PRESIDENT – MARC NUSSEL – BI-WEEKLY PAYROLL FOR CITY EMPLOYEES
Removed from the agenda.
ITEM – 6 –ATTORNEY FUGATE – ORDINANCE 607- AN ORDINANCE OF THE CITY OF WILLISTON, FLORIDA AMENDING CHAPTER 40 OF THE CITY’S CODE OF ORDINANCES RELATING TO UTILITY METER TAMPERING: PROHIBITING TAMPERING WITH UTILITY SERVICES OR METERS; PROVIDING FOR ENFORCEMENT; PROVIDING FOR DISCONTINUANCE OF SERVICE AND PAYMENT OF COSTS AND FEES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICT; PROVIDING AN EFFECTIVE DATE. (2ND READING)
Attorney Fugate read the Ordinance that had been passed on the first reading at the June 8, 2010 meeting. Motion to approve from Councilman Holcomb. Second Vice President Jones. Motion Carried 5-0.
ITEM – 7 – ATTORNEY FUGATE – ORDINANCE 608- AN ORDINANCE OF THE CITY OF WILLISTON, FLORIDA, AMENDING CHAPTER 40 OF THE CITY’S CODE OF ORDINANCES RELATING TO UTILITY PAYMENTS; CLARIFYING PROVISIONS REGARDING DUE DATE, DELINQUENCY DATE, PENALTY, DISCONTINUANCE OF SERVICE AND AUTHORITY OF CITY MANAGER; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICT; PROVIDING AN EFFECTIVE DATE.(2ND READING)
Attorney Fugate read the Ordinance that had been passed on the first reading at the June 8, 2010 meeting. Motion to approve by Councilman Holcomb. Second by Vice President Jones for discussion. Motion Carried 5-0. Discussion regarding the wording regarding the cutoff date. It was decided to change the wording so that no customer would be cut off on Friday, Saturday, Sunday or holiday. Motion to approve with change in section 1 – 40-3 – If the cut off day falls on a Friday, Saturday, Sunday or holiday, cut off day will be the next business day by Councilman Holcomb. Second by Councilman Holloway. Motion Carried 5-0.
ITEM – 8 – FYI – CALENDAR FOR JULY
ITEM - 9 – PUBLIC PARTICIPATION
Finance Director, Marisela Barcenas explained that four firms had turned in proposals for the auditing services for FY 2010, 2011, and 2012. Those firms were Purvis Gray, Moates, Powell and Jones, and James Moore and Company. The City needs the approval for the audit committee to review the proposals and give a recommendation to staff for approval of a firm to be awarded the contract to complete the audit. The Audit committee, City Manager Collins, Finance Director Barcenas, and City Council President Marc Nussel, will review the firm’s qualifications and proposals and submit to the Council their recommendation for approval along with delivery of proposals of all firms that responded to the request. A Motion to approve by Vice President Jones. Second by Councilman Holloway. Motion Carried 5-0.
ITEM – 10 - COUNCILORS ANNOUNCEMENTS
Vice President Jones wanted to know why the Council had Planning and Zoning Minutes. It was explained that they were in their mail box and had been distributed just prior to the meeting for their information.
Mayor Hethcoat would like to honor Bobby Brown of King Munchies Pizza for his participation in the the Student of the Month program and his continued support of the community. Mr. Brown will be at the July 20, 2010, meeting. Mayor Hethcoat would like to present him with a proclamation at that time.
ITEM –11 – ADJOURNMENT
Motion to adjourn from Vice President Jones at 8:00 p.m.
______
Marc Nussel, President City Council
______
Valerie A. Anderson, City Clerk