CASWELL COUNTY BOARD OF EDUCATION MINUTES
September 12, 2016
The Caswell County Board of Education met in regular session on Monday, September 12, 2016, at 9:00 a.m. in the Whitley Administration Building of Caswell County Schools. Members present: Chairman June Dailey, Vice Chairman Gladys Garland, Sylvia Johnson, Donna Hudson, Mel Battle, Ross Gwynn, and Betty Sartin. Others present include Interim Superintendent Dr. Sammy Shields, Dr. Douglas Barker, Attorney Ron Bradsher, Nicole McGhee, Crystal Kessler, David Useche, Carol Boaz, and Sheena Sigmon. Connie Kimrey recorded the minutes. (Note: Others may have been present but did not sign the roster).
I. A. CALL TO ORDER
The meeting was called to order and a moment of silence was observed followed by the pledge of allegiance.
I. B. APPROVAL OF MINUTES
Sylvia Johnson moved, seconded by Gladys Garland, to approve the minutes of the August 22nd, regular meeting as presented with two minor corrections. The motion carried unanimously.
I. C. APPROVAL OF AGENDA
Gladys Garland moved, seconded by Betty Sartin to approve the agenda as presented with addition of new business item # 8, Memorandum of Understanding with PCC. The motion carried unanimously with this addition.
I. D. ANNOUNCEMENTS
None at this time.
I. E. PUBLIC COMMENTS
None at this time.
II. UNFINISHED BUSINESS
· Policy # 792 - Volunteers
Gladys Garland moved, seconded by Donna Hudson to remove Policy # 792 from the table. The motion carried unanimously.
No further comments were made regarding the updates to the volunteer policy. Betty Sartin moved, seconded by Ross Gwynn to approve revisions to Policy # 792 as presented. The motion carried unanimously. This policy will be in effect as of September 12, 2016.
Volunteer Opportunities
Caswell County Schools is aware of the value of community involvement through the use of volunteers in the school system and the important role that volunteers play in making our schools a success. In order to assure a safe environment for our students, individuals must be approved by the school system before being allowed to serve.
All volunteers will be asked to complete an application and a volunteer profile sheet. Once an individual is approved to volunteer, he/she will receive a badge at his/her respective school.
Individuals can be approved at two different levels (i.e., Level I or Level II). The level of volunteer screening will increase as a volunteer’s contact with student’s increases and the degree of staff supervision decreases.
There are two levels:
Level I- only requires the signature of the school principal and is intended for activities that do not involve supervision of students, such as but not limited to, resource speaker, clerical work, outdoor projects, classroom assistant: copying and making materials, PTA/PTSO fundraisers/activities, athletic concessions, field day volunteer, school fair, and test proctor, etc. This level allows individuals to work in the presence of staff members or other approved adults.
Level II- requires a criminal records background check and the Superintendent’s approval. This level is intended for individuals who may be involved in supervising students, such as but not limited to, PTA/PTSO officers, tutors, mentors, field trip chaperones or dance chaperones, volunteer coaches, Book Fair coordinator and/or media assistant, reading a book with a student, and club sponsors, etc.
All continuing volunteers approved for the 2014-2015 school year MUST complete/update their volunteer profile and complete a criminal background check, contingent of the volunteer level, by October 31, 2015.
Any new volunteers must complete the appropriate documents and must be approved before volunteering with students.
District Expectations:
· The Principal must coordinate and oversee the volunteer program, including reasonable supervision of all volunteers by school system employee(s) and participate in one school site orientation;
· An application and profile sheet must be submitted 15 calendar days prior to volunteering with students.
· Principal will have an opportunity to approve person(s) volunteering in the school;
· Adequate screening, including a criminal background check, which is valid for a period of three calendar years, of all Level II volunteers shall be completed before a volunteer is assigned a task in a school;
· Orientation and training for all volunteers must be held prior to a person(s) volunteering in a school. Orientation and training will be provided by the principal or designee.
· Volunteers must sign in the school office upon arrival to the school and sign out when leaving the school. A log of volunteers and their respective activities will be maintained at each school and shared regularly with the director of human resources and/or designee.
· Volunteers are required to have a criminal background check to accompany students on field trips;
· Volunteers are not to transport students or their families in private vehicles;
· Volunteers are expected to respect and maintain the confidentiality of information about students, staff, other parents, and the school community;
· All volunteer coaches must have a criminal background check prior to coaching;
· Volunteers must be professionally dressed and exhibit professional conduct;
· Superintendent and/or principal reserves the right to not approve a volunteer for services or to terminate a volunteer at any time.
III. NEW BUSINESS
1. Consent Agenda
Dr. Shields recommended approval of the consent agenda as presented. Sylvia Johnson moved, seconded by Betty Sartin to approve the consent agenda. The motion carried unanimously.
Requests for transfer
2016-2017
Renewal
Gibson, Nolen Reid Danville to Caswell North = 4th
New Request
Busick, Harley Oakwood to North K
Jones, Cameron North to Oakwood 2nd
Jones, Jaylen South to Oakwood 5th
Webb, William Oakwood to North 2nd
Additional Fundraising Requests
Band Boosters Popcorn Sale 9/12-26/16
Bake Sale & Raffle 9/23/16 – 11/4/16
Raffle 11/16/16 – 12/16/16
Basketball
Free Throws for a Cure 10/13-21/16
Skills Camp 10/20/16
Practice Madness 11/10/16
50/50 Raffle 11/14/16 - 3/25/17
Alumni Game 11/18/16
Fountas & Pinnell Leveled Literacy Information (LLI) Red = Oakwood Title I supplies
Cost = $5,759.70
Fund Transfer Request
Transfer request from State textbook funds to pay Houghton Mifflin directly for special bundle pricing for Earth & Environment Sciences
Cost = $16,650.00
2. Voting Delegates Form (NCSBA)
Gladys Garland, Sylvia Johnson, Donna Hudson and Ross Gwynn will serve as the voting delegates for the NCSBA 2016 Annual Conference.
3. Trustwave Contract
Dr. Shields reviewed information regarding three year contract with Trustwave for the renewal of M86 content filtering as presented. Gladys Garland moved, seconded by Mel Battle to approve three year contract renewal with Trustwave at a cost of $6,831.00 as presented. The motion carried unanimously. Funding will be from PRC15 (technology).
4. Surazal Contract
Information was discussed regarding contract with Surazal for dell storage units as finance and child nutrition use a large portion of the storage. This also provides solutions to provide recovery if needed. Upon review and discussion, Sylvia Johnson moved, seconded by Donna Hudson to approve contract with Surazal at a cost of $15,441.39 using capital outlay funding. The motion carried unanimously.
5. Houghton Mifflin Harcourt
Dr. Shields recommended approval of purchase of textbooks from Houghton Mifflin Harcourt for 7th grade math materials as presented. Betty Sartin moved, seconded by Gladys Garland to approve purchase with Houghton Mifflin Harcourt for 7th grade math materials in the amount of $7,950.56 as presented using small school or low wealth funding. The motion carried unanimously.
6. 2016-17 Title I Plan
Carol Boaz shared a summary of the Title I Plan for 2016-17. Upon review and questions, Dr. Shields recommended approval of the 2016-17 Title I Plan as presented. Gladys Garland moved, seconded by Sylvia Johnson to approve the 2016-17 Title I Plan as presented. The motion carried unanimously.
Actual Allotment $872,624.00
Per Pupil Allotments:
North $39,878.65
Oakwood $38,773.70
South $24,710.70
Stoney Creek $16,674.70
7. 2016-17 Budgets (State/Current Expense/Federal/Before & After School)
Finance Director Crystal Kessler and Dr. Barker reviewed the budgets as presented. Questions were addressed from the board.
Gladys Garland moved, seconded by Mel Battle to take a break at 10:49 a.m. The motion carried unanimously.
Upon length discussion and review, Mel Battle, seconded by Donna Hudson to delay approval until further discussion take place in the scheduled afternoon work session. The motion carried unanimously.
Gladys Garland moved, seconded by Mel Battle to recess the meeting to allow time to attend Oakwood Elementary for lunch and begin P-card work session at 12:30 p.m. The motion carried unanimously.
(Meeting resumed at 1:30 p.m.)
8. Memorandum of Understanding and Certification with PCC
Dr. Shields recommended approval of the memorandum of understanding and certification with PCC as presented. Gladys Garland moved, seconded by Betty Sartin to approve the memorandum of understanding and certification with PCC as presented. The motion carried unanimously.
IV. REPORTS
· None at this time.
V. SUPERINTENDENT UPDATES
· None at this time.
VI. CLOSED SESSION
Gladys Garland made a motion to go into closed session at 1:40 p.m. for the purpose of considering a personnel action that involves an officer or employee of this Board (NC General Statute 143-318.11(a)(6); and for the purpose of discussing information that is privileged, confidential or not a public record (NC General Statute 143-318.11(a)(1) and to confer with legal counsel. Betty Sartin seconded the motion. The motion carried unanimously.
VII. OPEN SESSION
Gladys Garland made a motion to return to open session. Sylvia Johnson seconded the motion. The motion carried unanimously.
VIII. PERSONNEL LISTING
Dr. Shields recommended approval of personnel listing as presented. Betty Sartin moved, seconded by Mel Battle to approve personnel listing as presented. The motion carried unanimously.
EmploymentOakwood / William Hyler, Custodian (Replaces Willie McBee) = Eff. 9/13/16
William Boaz, Custodian (Replaces Mike Mirgalia) = Eff. 9/13/16
Semond Coleman, K-5 Teacher (Replaces Denise Culley) = Eff. 9/13/16
Bartlett Yancey High School / Edgar Zimmerman, Asst. Principal (Replaces Jennifer Coeburn) = Eff. 9/13/16
David Saunders, Math (Replaces Jamie Buchanan) = Eff. 9/13/16
Donna Jones, Child Nut. Mgr. (Replaces David Totten) = Eff. 9/13/16
Larsen Harrison, Spanish Teacher (Replaces Heather Wright) = Eff. 9/13/16
Christopher Pinkleton, ELA Teacher (Replaces Steve Gordon) = Eff. 9/13/16 (lateral entry)
BYAB / Victor Snodgrass, School Psychologist = Part Time (Replaces Joseph Bunch) = Eff. 9/24/16
N.L. Dillard Middle School / Jamel Milliken, 6th grade Science (Replaces Patrick Pickard) = Eff. 9/13/16
Mary Beth Smith, 6th grade Math/Science (Replaces Ann Holt) = Eff. 9/13/16
Resignation
BYAB / Joseph Bunch (School Psychologist) Eff. 9/23/16
Oakwood Elementary / Adam Bauguess, 5th grade teacher = Eff. 10/7/16
Salary Change
IT / LaQuita Williamson = $12.24 = Eff. 7/1/16
IT Administrative Assistant
Substitute / Darla Sweeney
Christopher Pinkleton
Christine Holden
Donna Somers
James Samuel
· Interim Superintendent Contract
Gladys Garland moved, seconded by Sylvia Johnson to approve Interim Superintendent Contract as presented with addition of 30-day notice being included. The motion carried unanimously
· Consultant Contract
Ross Gwynn moved, seconded by Gladys Garland to approve the contract with Consultant Dr. Douglas Barker as presented. The motion carried unanimously.
IX. COMMUNICATIONS
· Lunch @ Oakwood Elementary
· Field Trip (Overnight) = BYHS FFA = Natl. Convention, Indianapolis, IN = October 18-22, 2016
· Golden Leaf Grant submission was shared with the board. Letter of Inquiry was sent to County Manager on Friday, September 9, 2016 for consideration. If awarded this will allow refurbishment needs for the Civic Center.
· Dr. Shields stated third grade testing will be administered on Wednesday, September 14, 2016.
IX. BOARD MEMBER OBSERVATIONS
· Betty Sartin expressed concerns shared with her after convocation regarding the safety of the seating at the civic center.
· Mr. Battle expressed concerns with incorrect information shared from the Caswell Messenger and stated he had sent a message to Dr. Shields to follow-up.
X. ADJOURN
Ross Gwynn made a motion to adjourn the regular meeting at 3:15 p.m., Sylvia Johnson seconded the motion and it carried unanimously. The next regular meeting of the Board of Education will be held on September 26, 2016, at 6:30 p.m. in the Whitley Administration Building.
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June B. Dailey Dr. Sammy Shields
Chairman Interim Superintendent
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