GSA Office of Governmentwide Policy
Federal Fleet Report,
Fiscal Year 2005
January 31, 2006
Dear Reader:
We are pleased to present the Federal Fleet Report for fiscal year 2005. The reaction to the reformatting we completed for last year’s Report has been very positive. The organization into five subject-related sections, and the grouping of tables and charts within each section, made the Report easier to read and use. We will continue to improve the Report in response to comments from readers.
The Federal Fleet Report is produced through the Federal Automotive Statistical Tool (FAST), an Internet-based application that collects fleet-related data from Federal agencies. FAST satisfies several distinct but overlapping reporting requirements:
Federal Fleet Report……………………………General Services Administration
Energy Policy Act Compliance…………………………….Department of Energy
Federal Vehicle Location Reporting…………Energy Information Administration
Agency Fleet Budget Reporting………….....Office of Management and Budget
Copies of this and previous Reports are available through our Internet site at Please feel free to contact us at if you have any questions about the Report, or would like to offer comments or suggestions on its content.
We trust that this year’s Report will be of value to you.
Russ Pentz
Director, Compliance and Evaluation Division
Office of Travel, Transportation, and Asset Management
Office of Governmentwide Policy
U.S. General Services Administration
General Services AdministrationFederal Fleet Report, FY 2005
Table of Contents
Executive Summary
Section 1: Overall Fleet Profiles
Table 1-1: Worldwide Inventory
Table 1-2: Worldwide Cost
Table 1-3: Worldwide Miles
Table 1-4: Worldwide Fuel Consumption
Table 1-5: Inventory – Cost and Use Summary
Section 2: Inventory
Chart 2-1: Worldwide Inventory Trends
Chart 2-2: Vehicle Sources
Table 2-2: Vehicle Sources
Chart 2-3: Domestic and Foreign Inventory
Table 2-3: Domestic and Foreign Inventory
Chart 2-4: GSA Fleet Profile
Table 2-4: GSA Fleet Profile
Chart 2-5: Passenger Vehicles
Table 2-5: Passenger Vehicles
Chart 2-6: Trucks and Other Vehicles
Table 2-6: Trucks and Other Vehicles
Chart 2-7: Passenger Vehicles (Law Enforcement)
Table 2-7: Passenger Vehicles (Law Enforcement)
Chart 2-8: Trucks and Other Vehicles (Law Enforcement)
Table 2-8: Trucks and Other Vehicles (Law Enforcement)
Table 2-9: GSA Vehicle Procurement
Section 3: Cost
Chart 3-1: Cost Trends by Vehicle Type
Chart 3-2: Cost Breakdown by Cost Type
Table 3-2: Cost Breakdown by Cost Type
Chart 3-3: Cost Per Mile – Overall
Table 3-3: Cost Per Mile – Overall
Chart 3-4: Cost Per Mile – Agency Owned Vehicles
Table 3-4: Cost Per Mile – Agency Owned Vehicles
Chart 3-5: Cost Per Mile – GSA Fleet
Table 3-5: Cost Per Mile – GSA Fleet
Chart 3-6: Cost Per Mile – Commercially Leased Vehicles
Table 3-6: Cost Per Mile – Commercially Leased Vehicles
Chart 3-7: Domestic and Foreign Cost
Table 3-7: Domestic and Foreign Cost
Chart 3-8: Domestic and Foreign Cost Per Mile
Table 3-8: Domestic and Foreign Cost Per Mile
Section 4: Utilization
Chart 4-1: Mileage Trends
Chart 4-2: Average Miles Per Vehicle
Table 4-2: Average Miles Per Vehicle
Chart 4-3: Miles – Domestic and Foreign
Table 4-3: Miles – Domestic and Foreign
Chart 4-4: Miles – Agency Owned Vehicles
Table 4-4: Miles – Agency Owned Vehicles
Chart 4-5: Miles – GSA Fleet
Table 4-5: Miles – GSA Fleet
Chart 4-6: Miles – Commercially Leased Vehicles
Table 4-6: Miles – Commercially Leased Vehicles
Section 5: Fuel
Chart 5-1: Fuel Trends
Chart 5-2: Fuel Cost by Fuel Type
Table 5-2: Fuel Cost by Fuel Type
Chart 5-3: Vehicle Inventory by Fuel Type
Table 5-3: Vehicle Inventory by Fuel Type
Chart 5-4: Vehicle Acquisitions by Fuel Type
Table 5-4: Vehicle Acquisitions by Fuel Type
Executive Summary
Overview
Federal departments, agencies, and their contractors use motor vehicles to perform their missions. These vehicles, totaling more than 630,000 for fiscal year 2005, are obtained from three primary sources: agency purchase, lease from the GSA Fleet Program, or commercial lease. This report presents inventory, utilization, costs, and fuel use associated with the Federal motor vehicle fleet. The data in this report are summarized by:
- Overall Federal Fleet Profiles
- Inventory
- Cost
- Utilization
- Fuel
The data are also displayed by vehicle type, and in some instances, by location (foreign vs. domestic). Overviews of tabular data are also displayed in graphical charts for the current year and 5-year trends.
Privately-owned motor vehicles used by Federal employees on official business are not included in the Federal Fleet Report, nor are short term commercial rental vehicles (used less than 60 continuous days).
Background
The Report summarizes statistical data by passenger-carrying vehicles, trucks, and all other vehicle types. Data are further summarized by characterizing each agency’s vehicles by civilian, military and U.S. Postal Service, and in some instances, by vehicle source and location (domestic vs. foreign). Vehicle types identified in the Report include:
- Sedans and station wagons
- Passenger vans
- Sport utility vehicles
- Light trucks (4 X 2 and 4 X 4)
- Medium trucks
- Heavy trucks
- Ambulances
- Buses
Major Federal Fleet Trends
Worldwide Motor Vehicle Inventory The Federal government’s worldwide fleet increased by 2 percent in fiscal year 2005. Reductions in fleet size by some agencies were more than offset by significant increases for agencies most closely involved in military operations, national security, and law enforcement. Increases ranged from 3 percent for the Department of Justice fleet to over 15 percent for the Department of the Navy. The Departments of Homeland Security and Veterans Affairs also experienced significant growth; although there may have been some over-reporting by the Department of Veterans Affairs, with both the local offices and the national headquarters reporting some of the same data.
On the other hand, the Departments of Energy, State, and Transportation, and NASA, all reduced their fleet size by moderate amounts. Among military agencies, the Corps of Engineers, U.S. Marine Corps, and Defense Agencies partially offset the growth in the Army, Navy, and Air Force fleets.
Motor Vehicle Acquisitions These two charts summarize total motor vehicle acquisition and acquisitions specifically of alternative fuel vehicles. Overall, new vehicle acquisitions were quite stable from 2004 to 2005, increasing by only 499 vehicles. For a fleet the size of the total Federal fleet, this is remarkably consistent.
The acquisition of gasoline vehicles actually declined by over 1,900 vehicles, with alternative fuel vehicle acquisitions more than compensating for the drop. E-85 vehicles led the increase with 2,901 vehicles, followed by diesel. Acquisitions of dedicated CNG and LPG vehicles both declined, reflecting the relatively small infrastructure in place to service and refuel such vehicles. Electric vehicles also declined; as the number is small, and as most electrics are operated under test programs, the decline in these is not particularly significant. The trend toward trucks and away from passenger vehicles is, unfortunately, continuing, which will contribute to increases in fuel consumption and cost for the foreseeable future; it is uncertain whether this is mission-driven, an indication of driver preference, or an attempt to avoid fuel-economy restrictions that apply to smaller vehicles.
Total Fuel Consumption Overall fuel consumption increased slightly, about 1.5 percent, after the down-tick in 2004, but did not rebound to the high level reported in 2003. The increase can be attributed primarily to the growth in mission requirements for military, law enforcement, and security activities, and tracks with the increase in fleet size for such agencies. Rising fuel prices also may have acted as a brake on fuel consumption.
Worldwide Miles Traveled After two years of downward trends, miles traveled increased in 2005 by nearly 2.3 percent, which tracks closely the 2 percent increase in fleet size. This is an improvement over the data reported in 2004, about which there was some question. The 2004 report showed a reduction in fuel use and an increase in miles traveled. This year, the changes in inventory, fuel consumption, and miles traveled are all in the same range.
Worldwide Operating Costs Federal fleet costs jumped by nearly 21.7 percent in 2005. This is a huge increase, especially given the modest growth in fleet size, fuel consumption, and miles traveled. Although nearly all elements of cost increased somewhat, the clear contributor to this massive increase was fuel. Fuel cost increased by nearly 30 percent, accounting for most of the overall increase. The second largest jump was in GSA Fleet costs; this is also fuel-related, and reflects a special fuel cost surcharge assessed by GSA Fleet on its customers, as GSA Fleet is required to recover its costs. Obviously, the cost of fuel in general and gasoline in particular is a major driver of overall fleet costs.
FAST Data Trends
As noted above, changes in inventory, miles traveled, and fuel consumption were within a relatively small range for 2005, indicating general consistency in the overall trend for each area. We believe that continued improvements in data collection and reporting are partially responsible for this improvement. Several agencies have implemented automated systems that report data to FAST without significant human intervention, which reduces errors. Additional agencies have expressed their intention to follow suit. Eventually we hope to have the majority of agencies, particularly the large ones, reporting to FAST through automated “bridge” systems. Also, we believe that the incorporation of agency fleet budget submissions under OMB Circular A-11 has had an affect on the quality and consistency of Federal Fleet Report data. On the other hand, we continue to be concerned with the slow progress in resolving coding inconsistencies between refueling stations and credit card processors, a longstanding problem that makes it difficult to accurately segregate various types of fuel purchases.
Other Items of Note – The war on terror and the military actions in Iraq and Afghanistan continue to affect vehicle fleet inventory, cost, and utilization for those agencies with related missions. We anticipate that the effects of these ongoing actions will be reflected in Federal fleet operations for some time. In addition, emergencies such as the GulfCoast hurricanes affect all Federal activities in the affected areas. One agency (specifically the Department of Transportation, but others were probably affected as well) reported that the GulfCoast hurricanes curtailed their activities in that area, affecting both costs and utilization.
The Department of Agriculture reports that its new agency-wide system will collect more accurate and timely data beginning in the latter part of 2006.
The Smithsonian Institution reported after the close of the FAST system that the following data had been inadvertently omitted: One GSA Fleet stake truck at a cost of $8,141, one 7-passenger van commercially leased at a cost of $5,052; one 28 passenger bus, commercially leased at a cost of $19,812; and one 12 passenger bus commercially leased for $11,248.
Fleet Contacts:
Governmentwide Vehicle Fleet Policy:
General Services Administration
Office of Governmentwide Policy (MT)
1800 F Street NW, Room 1221
Washington, D.C.20405
Visit our website at
GSA Fleet:
General Services Administration
Federal Acquisition Service
Office of Vehicle Acquisition and Leasing Services (FFF)
1901 Bell Street
Arlington, VA22202
Visit GSA Fleet’s website at
Federal Motor Vehicle Procurement:
General Services Administration
Federal Acquisition Service
Office of Vehicle Acquisition and Leasing Services (FFA)
1901 Bell Street
Arlington, VA22202
Visit GSA Automotive’s website at
Distribution
The Federal Fleet Report is available only via the Internet. Printed copies are not produced. Members of the Congress, Federal agencies, libraries, private industry, researchers, and others are welcome to view, download, or print the report from the GSA Federal Vehicle Management Division’s Internet homepage at
Questions and comments concerning this report may be addressed to:
General Services Administration
Office of Governmentwide Policy (MT)
Attn: Edward Lawler
1800 F Street NW, Room 1221
Washington, D.C.20405
Or email
1
General Services AdministrationFederal Fleet Report, FY 2005
Section 1: Overall Fleet Profiles
Section 1 provides a high-level look at the worldwide Federal fleet. It contains tables that cover inventory, cost, utilization, and fuel consumption. Each succeeding section provides more detailed tables, charts, and graphs on these areas. Section 1 ends with a table that summarizes each area in one comprehensive view.
Table 1-1: Worldwide Inventory......
Table 1-2: Worldwide Cost......
Table 1-3: Worldwide Miles......
Table 1-4: Worldwide Fuel Consumption......
Table 1-5: Inventory – Cost and Use Summary......
Section 1: Overall Fleet Profiles
Table 1-1: Worldwide Inventory
1
General Services AdministrationFederal Fleet Report, FY 2005
Section 1: Overall Fleet Profiles
Table 1-2: WorldwideCost*
*All costs are in U.S. Dollars.
Section 1:Overall Fleet Profiles
Table 1-3: Worldwide Miles*
*Foreign usage in kilometers has been converted to miles.
1
General Services AdministrationFederal Fleet Report, FY 2005
Section 1: Overall Fleet Profiles
Table 1-4: Worldwide Fuel Consumption*
*Fuel consumption for alternative fuels has been converted to gasoline gallon equivalents (GGE).
1
General Services AdministrationFederal Fleet Report, FY 2005
Section 1: Overall Fleet Profiles
Table 1-5: Inventory – Cost and Use Summary
1
General Services AdministrationFederal Fleet Report, FY 2005
Section 2: Inventory
This section provides additional information to supplement Table 1-1. In addition to end-of-year inventory, it also provides 5-year trend charts, as well as information on where agencies acquire their vehicles (purchase, commercial lease, or GSA Fleet lease).
Passenger vehicles and trucks are broken down into their constituent vehicle types, as are law enforcement vehicles. Again, the passenger vehicle category now includes vehicles other than sedans and station wagons that are used primarily or exclusively to transport passengers, such as passenger vans and sport utility vehicles (SUV).
The division between light duty and medium duty for SUVs and passenger vans is a gross vehicle weight rating (GVWR) of 8,500 pounds, as specified in the Clean Air Act and the Energy Policy Act.
Charts 2-7, 2-8 and Tables 2-7 and 2-8 show the federal inventory of law enforcement vehicles. It should be noted that this category is intended to reflect only vehicles with actual law enforcement missions; it does not reflect administrative-use vehicles used by agencies with a law enforcement mission.
Chart 2-1: Worldwide Inventory Trends......
Chart 2-2: Vehicle Sources......
Table 2-2: Vehicle Sources......
Chart 2-3: Domestic and Foreign Inventory......
Table 2-3: Domestic and Foreign Inventory......
Chart 2-4: GSA Fleet Profile......
Table 2-4: GSA Fleet Profile......
Chart 2-5: Passenger Vehicles......
Table 2-5: Passenger Vehicles......
Chart 2-6: Trucks and Other Vehicles......
Table 2-6: Trucks and Other Vehicles......
Chart 2-7: Passenger Vehicles (Law Enforcement)......
Table 2-7: Passenger Vehicles (Law Enforcement)......
Chart 2-8: Trucks and Other Vehicles (Law Enforcement)......
Table 2-8: Trucks and Other Vehicles (Law Enforcement)......
Table 2-9: GSA Vehicle Procurement......
Section 2: Inventory
Chart 2-1: Worldwide Inventory Trends
Section 2: Inventory
Chart 2-2: Vehicle Sources
Section 2: Inventory
Table 2-2: Vehicle Sources
Section 2: Inventory
Chart 2-3: Domestic and Foreign Inventory
Section 2: Inventory
Table 2-3: Domestic and Foreign Inventory
Section 2: Inventory
Chart2-4: GSA Fleet Profile
Section 2: Inventory
Table 2-4: GSA Fleet Profile
Section 2: Inventory
Chart 2-5: Passenger Vehicles
Section 2: Inventory
Table 2-5: Passenger Vehicles*
* The terms subcompact, compact, midsize, and large all refer to sedans/station wagons.
Section 2: Inventory
Chart 2-6: Trucks* and Other Vehicles
* Excludes passenger vans and sport utility vehicles, which are grouped with passenger vehicles on Table 2-5.
Section 2: Inventory
Table 2-6: Trucks* and Other Vehicles
* Excludes passenger vans and sport utility vehicles, which are grouped with passenger vehicles on Table 2-5.
Section 2: Inventory
Chart2-7: Passenger Vehicles (Law Enforcement)*
*The law enforcement vehicles shown here are a subset of the passenger vehicles on Chart 2-5; that is, they are included in Chart 2-5 and broken out separately here.
Section 2: Inventory
Table 2-7: Passenger Vehicles (Law Enforcement)
Section 2: Inventory
Chart 2-8: Trucks* and Other Vehicles (Law Enforcement)
* Passenger vans and SUVs used for law enforcement are not included here, but are reported on Chart 2-6. The law enforcement vehicles shown here are a subset of the trucks and others on Chart 2-6; that is, they are included in Chart 2-6 and broken out separately here.
Section 2: Inventory
Table 2-8: Trucks* and Other Vehicles (Law Enforcement)
* Excludes passenger vans and sport utility vehicles, which are grouped with passenger vehicles on Table 2-7.
Section 2: Inventory
Table 2-9: GSA Vehicle Procurement*
*This data comes from GSA’s Automotive Division. Procurements by GSA’s Automotive Division capture most, but not all, Federal executive vehicle procurements. Agencies are sometimes granted waivers to conduct their own procurements. Also, GSA reports procurement actions in terms of orders placed, not shipments or deliveries made, so these figures will not necessarily match new acquisitions as reported by agencies in the FAST system.
Section 3: Cost
Section 3 expands on the information provided in Table 1-2. FAST began collecting new types of cost data for FY 2004. For example, many agencies do not account for depreciation of fleet assets, so in prior years the depreciation expense reported by GSA Fleet (expressed as a cost per mile by vehicle type) was attributed to other agencies (excepting the U.S. Postal Service, which does account for depreciation). Beginning in FY 2004, all agencies are required to report vehicle depreciation as a separate expense.
Other costs collected and represented in this section include fuel, maintenance, indirect costs, commercial lease cost and GSA lease cost. Maintenance includes the cost of maintaining and repairing vehicles, including maintenance personnel, parts, supplies, and equipment. Indirect costs include management and overhead personnel, office supplies, building and utility costs, and any other costs that cannot be directly attributed to the operation or maintenance of vehicles. Commercial lease cost includes the lease charges paid to commercial leasing companies. GSA Lease cost is the total amount billed by GSA Fleet to its customer agencies, which includes fuel. Fuel costs for agency owned and commercially leased vehicles are not collected by vehicle type and are therefore shown as a single cost item in the Totals section in Table 3-2. All costs in this report are shown in U.S. Dollars.