Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Cohasset
CPR Onsite Year: 2012-2013
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 09/17/2013.
Mandatory One-Year Compliance Date: 09/16/2014
Summary of Required Corrective Action Plans in this Report
Criterion / Criterion Title / CPR Rating /SE 6 / Determination of transition services / Partially Implemented
SE 8 / IEP Team composition and attendance / Partially Implemented
SE 13 / Progress Reports and content / Partially Implemented
SE 18A / IEP development and content / Partially Implemented
SE 18B / Determination of placement; provision of IEP to parent / Partially Implemented
SE 20 / Least restrictive program selected / Partially Implemented
SE 24 / Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the child or the provision of FAPE / Partially Implemented
SE 25 / Parental consent / Partially Implemented
SE 26 / Parent participation in meetings / Partially Implemented
CR 16 / Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion / Partially Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 6 Determination of transition services / CPR Rating:
Partially Implemented
Department CPR Findings:
Student record review indicated that the Transition Planning Form, which is essential for facilitating the child's movement from school to post-school activities, is not updated annually for all students of transition age.
Description of Corrective Action:
1. Training with Team Chairperson (Secondary) and Special Education Liaisons (Secondary) on the Transition Planning Form, its implications on planning for child’s movement from school to post-secondary activities and need to review and address on annual basis for all students 14 years of age and older (11/21/13)
2. Review of MA DESE advisory on Transition Planning (11/21/13)
3. Record review, bi-annually (1/17/14 and 3/21/14)
Title/Role(s) of Responsible Persons:
Director of Student Services
Team Chairperson Secondary
Special Education Liaisons - Secondary / Expected Date of Completion:
03/21/2014
Evidence of Completion of the Corrective Action:
Attendance sheet for training
Agenda for training
Support materials for training
Results of record review conducted bi-annually
Description of Internal Monitoring Procedures:
1. Team Chairperson will be responsible for reviewing Team notes and Transition Planning Forms for compliance of Team discussion and review/adjustment to TPF, prior to Directors Signature.
2. Bi-annual record review conducted by Director of Student Services for compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services / Corrective Action Plan Status: Approved
Status Date: 11/08/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 17, 2014, for those student records identified by the Department, the district must reconvene the Team to discuss and document annual transition planning; submit a copy of the IEP, the updated Transition Planning Form and the Special Education Team Meeting Attendance Sheet (N3A). The district will submit evidence of staff training on the procedures, forms etc (agendas, training materials, and signed attendance sheets).
By April 18, 2014, subsequent to the district's implementation of all corrective actions, the district will conduct an internal review of student records of students 14 and older. Submit the results of the internal record review and report: The number of student records reviewed, the number of records that are complaint, for all records not in compliance determine and report the root cause(s) of the non-compliance, and the district's plan to remedy the non-compliance.
*Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/17/2014
04/18/2014
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MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Cohasset CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 8 IEP Team composition and attendance / CPR Rating:
Partially Implemented
Department CPR Findings:
Student record review indicated that not all required Team members are consistently attending IEP Team meetings. Specifically, parents are not always in attendance, and when special education teachers serve as the chairperson of the IEP Team meeting, interviews confirmed that the chairpersons must check with the special education director before committing the resources of the district.
Description of Corrective Action:
1. Training for Elementary and Secondary special education liaisons on 603 CMR 28.02(1); specifically required Team members. (1/16/14)
2. Review of Performance Plan Indicators 8 and 13. (1/16/14)
3. Training on requirement of parent’s involvement in the IEP process; inclusive of the Team meeting. (1/16/14)
4. Review of LEA and responsibility of committing district resources. (1/16/14)
5. Record review at each building (3 buildings) for compliance with training by (3/21/14)
Title/Role(s) of Responsible Persons:
Director of Student Services
Team Chairpersons, Elementary and Secondary / Expected Date of Completion:
03/21/2014
Evidence of Completion of the Corrective Action:
Attendance sheets for training
Agenda for training
Support materials for training
Results of Record Reviews for each building
Description of Internal Monitoring Procedures:
Team Chairperson will review Team meeting attendance for signature of all required Team members. If in review, parent was not involved, the Team will reschedule the meeting. Team Chairperson will notify Director of Student Services, so individual training can occur with staff members involved.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 8 IEP Team composition and attendance / Corrective Action Plan Status: Approved
Status Date: 11/08/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 17, 2014, train all special education staff on the requirement of parent attendance at the Team meetings unless the parent and district agree to use alternative means, such as a video conference or a conference call for a Team meeting. Submit a copy of the chairperson's responsibilities regarding committing district resources. Evidence (training materials, signed attendance sheets, training notice, and agenda) will be submitted.
By April 18, 2014, subsequent to the district's training of all special education staff, conduct an internal review of student records from across grade levels. Submit the results of the internal record review and report: The number of student records reviewed, the number of records that are complaint, for all records not in compliance determine and report the root cause(s) of the non-compliance, and the district's plan to remedy the non-compliance.
*Please note that when monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/17/2014
04/18/2014
6
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Cohasset CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 13 Progress Reports and content / CPR Rating:
Partially Implemented
Department CPR Findings:
Student record review indicated that progress reports are not always complete and do not include specific information related to the student's progress towards meeting the annual IEP goals. In addition, parents do not receive reports on the student's progress towards reaching the goals set in the IEP at least as often as parents are informed of the progress of non-disabled students.
Description of Corrective Action:
1. Review of 603 CMR 28.07(3); specifically the responsibility of reporting on the progress of students with special education needs, inclusive of all IEP goals (benchmarks and objectives) and descriptive of specific information related towards their progress in meeting the annual goal (10/17/13)
2. Review of requirement to notify parents of student’s progress toward reaching goals at least as often as parents are informed of the progress of non-disabled students (10/17/13)
3. Record review at each building, for each report card period (11/13/13, 1/31/14, 4/14/14, last day of school)
Title/Role(s) of Responsible Persons:
Director of Student Services
Team Chairpersons / Expected Date of Completion:
06/13/2014
Evidence of Completion of the Corrective Action:
Attendance sheet for training
Agenda sheet for training
Worksheets from training
Record review for compliance, each time report cards are sent home (differs by age group)
Description of Internal Monitoring Procedures:
Team Chairpersons will collect and review all progress reports, prior to being sent to Office of Student Services.
Team Chairpersons will review each progress report for compliance in following areas:
1. Specific information regarding progress in reaching goal
2. Progress reporting on each goal/benchmark/objective
3. Statement on student’s progress
Director of Student Services will meet individually with any staff member who has not complied with training, to review materials, set expectation and provide feedback
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 13 Progress Reports and content / Corrective Action Plan Status: Approved
Status Date: 11/08/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 17, 2014, train all special education staff on: 1) Writing progress reports that specifically address student progress towards meeting the annual IEP goals and 2) Reporting on the progress towards the IEP goals as often as parents are informed of the progress of non-disabled students. Evidence (training materials, signed attendance sheets, training notice, and agenda) will be submitted.
By April 18, 2014, subsequent to the district's training of all special education staff, conduct an internal review of student records from across grade levels. Submit the results of the internal record review and report: The number of student records reviewed, the number of records that are complaint, for all records not in compliance determine and report the root cause(s) of the non-compliance, and the district's plan to remedy the non-compliance.
*Please note that when monitoring, the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/17/2014
04/18/2014
8
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Cohasset CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 18A IEP development and content / CPR Rating:
Partially Implemented
Department CPR Findings:
Student record review indicated that Teams do not consistently address the vision statement in the IEP, which should include the student's preferences and interests, including desired outcomes in adult living, post-secondary and work environments.
Description of Corrective Action:
1. Training with Special Education Liaisons and Team Chairpersons on required elements of the IEP; specifically the vision statement. Review of items required within the vision; student preferences and interests and desired outcomes in adult living, post-secondary planning and desired work environments (11/21/13)
2. Record review for compliance (3/21/14)
Title/Role(s) of Responsible Persons:
Director of Student Services
Team Chairpersons / Expected Date of Completion:
03/21/2014
Evidence of Completion of the Corrective Action:
Attendance sheet for training
Agenda for training
Worksheet on Vision writing
Record Review, bi-annually
Record of individual staff meetings with Director, if needed
Description of Internal Monitoring Procedures:
Team Chairperson will review Team meeting notes and proposed IEPs for compliance with vision statements. Director of Student Services will meet with any staff members who do not comply with criterion, reviewing the legal requirements and district expectations
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18A IEP development and content / Corrective Action Plan Status: Approved
Status Date: 11/08/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 17, 2014, for those student records identified by the Department, the district must reconvene the Team to discuss and document the student's vision statement. Submit a copy of the IEP and the Special Education Team Meeting Attendance Sheet (N3A). The district will submit evidence of staff training on the procedures, forms etc (agendas, training materials, and signed attendance sheets).
By April 18, 2014, subsequent to the district's implementation of all corrective actions, the district will conduct an internal review of student records for compliance with addressing the vision statement. Submit the results of the internal record review and report: The number of student records reviewed, the number of records that are complaint, for all records not in compliance determine and report the root cause(s) of the non-compliance, and the district's plan to remedy the non-compliance.
*Please note that when conducting internal monitoring, the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/17/2014
04/18/2014
10
MA Department of Elementary & Secondary Education, Program Quality Assurance Services
Cohasset CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 18B Determination of placement; provision of IEP to parent / CPR Rating:
Partially Implemented
Department CPR Findings:
Student record review and interviews indicated that following the development of the IEP, the district does not provide two copies of the proposed IEP and proposed placement to the parent immediately.
Description of Corrective Action:
1. Training with all Student Services staff members regarding responsibility to provide parents IEP and Placement following meeting (12/19/13)
2. Review of 603 CMR 28.05(6) and (7) and 28.06(2), along with MA DESE advisory dated 12/1/2006. (12/19/13)
3. Record review for compliance at each building (3/21/14)
Title/Role(s) of Responsible Persons:
Director of Special Education
Assistant to Director
Team Chairpersons / Expected Date of Completion:
03/21/2014
Evidence of Completion of the Corrective Action:
Attendance sheet
Agenda sheet
Training materials
Spreadsheet of all IEP meetings and timelines for IEP distribution
Emails to specific staff members regarding compliance
Description of Internal Monitoring Procedures:
Director of Student Services and Administrative Assistant will review all IEPs for appropriate timelines, upon signature and preparation for mailing home to parents. Director will notify, via email, individuals who are not in compliance with the timelines.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement; provision of IEP to parent / Corrective Action Plan Status: Approved
Status Date: 11/08/2013
Basis for Status Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By January 17, 2014, train appropriate special education staff on the responsibility of providing two copies of the proposed IEP and proposed placement page to the parent immediately. The district will submit evidence of staff training on the procedures, forms etc (agendas, training materials, and signed attendance sheets).
By April 18, 2014, subsequent to the district's implementation of all corrective actions, the district will conduct an internal review of student records for compliance with addressing the determination of placement and provision of IEP to the parents. Submit the results of the internal record review and report: The number of student records reviewed, the number of records that are complaint, for all records not in compliance determine and report the root cause(s) of the non-compliance, and the district's plan to remedy the non-compliance.
*Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their roles(s), and their signature(s).
Progress Report Due Date(s):
01/17/2014
04/18/2014
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