SMART & SKILLED Pre-EnrolmentQualifications 2016

Pre-enrolmentInformationfor Smart and Skilled students 2016

Notification of Enrolment

Forsythes Training will follow the following procedures when enrolling students in Smart and Skilled training courses:

  1. Check eligibility: We will check your eligibility for the program. A general guide of eligibility is included in the table below. All students must meet Criteria 1. However, further conditions apply for unemployed, disabled or Aboriginal people. If you are not sure of your eligibility please discuss it with us.

You will be asked to provide proof of eligibility and will be informed of what type of evidence is acceptable. Your Provider will take you through a Proof of Eligibility Checklist on enrolment. You will be required to provide some documents and sign statements.

For a student to be eligible for a Smart and Skilled funded place they must meet the following eligibility requirements:
Type of training / Eligibility criteria
For all Smart and Skilled Courses /
  • Australian citizen, permanent resident, humanitarian visa holder, or New Zealand citizen,and
  • aged 15 years or older, and
  • left school, and
  • live or work in New South Wales (or a defined NSW border)

All /
  • Enrolling student must reside the postcodes designated in the Funding Contract

  1. Declarations: You will also be required to sign the following documents: (you will be given a hard or electronic copy of them):

a)Consent to Use And Disclosure of Personal Information to the Department of Education and Communities and Other Government Agencies

b)Privacy Form if you would like us to apply for USI on your behalf.

  1. Pre-enrolment information: Prior to enrolment you will be provided with the following information:

a)Recognition of Prior Learning and Credit Transfer information

b)Consumer protection information

c)Subcontractor information if relevant

d)What a student should do if they wish to defer or discontinue training

e)How students can access support during training

f)Contact details for any support services provided

g)The fees chargeable

To access this information prior to signing the declaration, please access Forsythes Training student Handbook at and which covers the following;

  • Referral/discontinueof training and assessment
  • Student induction
  • Learner support services
  • Counselling in relation to personal issues
  • Language and literacy support
  • Support for students with disabilities
  • The assessment process and policies
  • Reasonable adjustment
  • Reassessment
  • Assessment Appeals
  • Recognition of Prior Learning (RPL)
  • The RPL process
  • Credit Transfer
  • Rights responsibilities and standards

Also please access the following link for additional information on;

  • Consumer protection policy
  • RPL/credit transfer policy

4. Notification to Department: On completion of this process a copy of the Notification of Enrolment Report will be generated and kept on your file. A Student Commitment ID will also be issued.

If you have any questions with regard to the Notification of Enrolment Process please do not hesitate to contact us.

Additional information

Forsythes Training Fee and Refund Policy

Forsythes Training is aware of its contractual responsibilities under Smart and Skilled with regard to the Fee and Refund administration requirements. To ensure compliance with the requirements we have put the following procedures in place:

  • All information regarding fees to be paid by student will be supplied individually on enrolment on completion of the Notification of Enrolment Process. These will be as calculated using the Provider Calculator.
  • Students will be notified of any schedule of payments on enrolment.
  • Students will be notified of any additional equipment costs prior to enrolment
  • Any fee schedule will ensure that all fees are paid in full prior to completion of training and assessment
  • All fees collected will be retained by Forsythes Training
  • Any VET FEE-HELP fees applied for by students will be paid directly to the RTO from the Commonwealth Government
  • Where applicable (i.e. under certain Awards) the employer will pay the fee for certain Apprenticeships and Traineeships
  • No extra fees will be charged to students under a sub-contacting arrangement.
  • Students will be entitled to three attempts to complete a unit of competency without additional cost. Any further attempts will incur a charge which will be at the discretion of the Provider and discussed on an individual basis.
  • Fees will be adjusted to reflect any RPL or CT and if necessary refunds will be made.

Unique Student Identifier

Student Information

From January 2015 it is a requirement that all students in Australia have a Unique Student Identifier (USI)

The USI will be a lifelong number which will enable your records and results obtained after Jan 1 2015 to be collected in an online system. By having a USI you will be able to access your training records and results (or transcript) whenever you need to.

You must have a USI before a RTO can issue a Certificates or Statements of Attainment.

The Department of Industry has developed the following video to help students access a USI:

There are two ways to create an USI:

  1. Create your own

This can be done by going to theunique student Identifier Websiteand following some simple steps:

To create a USI, you will be required to provide:

  • Personal information – name, date of birth etc.
  • Contact Information – at least one method of contact e-mail, mobile or mail

Form of ID: Options are: Driver License, Medicare card, Australian Passport, Visa (with Non-Australian passport) for international students, Birth Certificate (Australian), Certificate of Registration by Descent, Citizenship Certificate,

  1. Forsythes Training can create a USI for you

To enable a USI to be created on your behalf you will need to give your permission and you will be required to sign a Privacy Noticeto this effect.

Protection of student privacy

Your Unique Student Identifier (USI) contains personal information, contact details and your training records and results. The USI system has been designed to keep this information safe and secure and is only accessed by the organisations and employers you to choose to have access to your records.

Your Privacy

The personal information that you provide to the Student Identifiers Registrar is collected, used, and may be disclosed, in accordance with the provisions of the Student Identifiers Act 2014 and the Privacy Act 1988. The Student Identifiers Registrar’s Privacy Policy provides information about the protection of your information, including how you can access and seek correction of your personal information held by the Student Identifiers Registrar and how to make a complaint about a breach of your privacy and how such complaints are handled.

Access to records – Smart and Skilled

You will be required to set access controls to allow the Department of Education and Communities and Forsythes Training the appropriate levels of access to your USI records

For further information please refer to the USI Student Help Line

Prospective Student Declaration

COMPLETE AND RETURN TO:

I,

(First middle and last name)

Of

(Current residential address)

With date of birth

Declare that all information provided by myself to Forsythes Training in connection with the Notification of Enrolment Process is true, accurate, complete and not misleading in any way.

I have been informed of (delete as relevant) and know where to access the following information

a)the fees chargeable

b)the Student Information as follows:

c)Recognition of Prior Learning and Credit Transfer

d)Consumer protection information

e)Subcontractor information if relevant

f)What a student should do if they wish to defer or discontinue training

g)How students can access support during training

h)Contact details for any support services provided

Signature of student
Name of student
Date

Consent to Use and Disclose Personal Information

CONSENT TO USE AND DISCLOSURE OF PERSONAL INFORMATION TO THE DEPARTMENT OF EDUCATION & COMMUNITIES AND OTHER GOVERNMENT AGENCIES

I,

(First, middle and last name)

Of

(Current Residential Address)

With birth date

Understand and agree that personal information (information or an opinion about me), collected from me, my parent or guardian, such as my name, Unique Student Identifier, date of birth, contact details, training outcomes and performance, or sensitive personal information (including my ethnicity or health information) (together Personal Information) collected by Forsythes TrainingMay be disclosed to the Department of Education & Communities (Department).

The Department may disclose my personal information to other Australian government agencies, including those located in States and Territories outside New South Wales.

The above government agencies may use my Personal Information for any purpose relating to the exercise of their government functions, including but not limited to the evaluation and assessment of my training, the determination of my eligibility to receive subsided training or for any Fee Exemption or Concessions. My Personal Information may also be disclosed to other third parties if required by law.

I consent to the collection, use and disclosure of my Personal Information in the manner outlined above.

I also acknowledge and agree that the Department may contact me by telephone, email or post during or after I have ceased subsidised training with Forsythes Training for the purposes of evaluating and assessing my subsided training.

Print Full Name of Student
Signature of Student
Note: if under 18 years of age at the time of giving consent, then the consent of their guardian is required)
Date
Print Full Name of Guardian
Signature of Guardian
Date

Forsythes Training

SMART & SKILLED Pre-Enrolment Information

Proof of Student Eligibility Checklist

COMPLETE AND RETURN TO:

Students are required to provide proof of eligibility for the Smart and Skilled Program on enrolment as in the table below. Students are to sign declarations as required and supply supporting evidence where required. RTO staff members are to sign and dateeach section to indicate the sighting of documents and/or copies kept, if documents are sighted without filing a copy, a note should be made in the checklist of the relevant document and then signed and dated by the staff member who sighted it.

Student name
Qualification
Start date
Smart and Skilled Requirements / Examples of evidence / Student Declaration and Signature / Evidence
Verified by Provider – state if sighted or copy of evidence kept
Or N/A
Proof of Identity/Personal and Program Eligibility
I have supplied Proof of Identity / USI supplied - validity checked with Office of USI Registrar
Copy of:
  • Drivers licence
  • Birth certificate
  • Passport

I am an Australian Citizenship/permanent resident or Humanitarian Visa holder / Student declaration and signature
Copy of:
  • Australian Birth Certificate
  • Passport
  • USI number
  • Medicare card
  • Humanitarian visa

Date of birth / Valid USI check and student signature / My date of birth is:
Signed
I live or work in NSW / Student declaration and signature / I live and/or work in NSW
Signed
I am no longer attending school / Student declaration and signature
Smart and Skilled Requirements / Examples of evidence / Student Declaration and Signature / Evidence
Verified by Provider – state if sighted or copy of evidence kept
Or N/A
Previous highest qualification / Student declaration and signature
USI Check of previous history (STS system check against Smart and Skilled records in STS database and STS check against USI transcript) / My previous highest qualification is:
Signed
Concession Exemptions
I am of Aboriginal or Torres Strait Islander descent / Student declaration and signature / I confirm I am of Aboriginal and/or Torres Strait Islander descent
Signed
I have a disability / Centrelink Evidence: proof of Disability Support Pension
Documentary evidence of training support needs due to disability. A letter or statement from:
A medical practitioner
An appropriate government agency or
Relevant specialist allied health professional or
Centrelink evidence – dependent child of a recipient of a Disability Support Pension
Concession Exemptions
Student Enrolment:
I am not entitled to exemption or concession in this calendar year / Student declaration and signature
STS database check for other Smart and Skilled enrolments, commencements and completions in the year / I have enrolled in another course with fee exemptions this calendar year
Signed
I am living in NSW social housing or am on the NSW social housing register / Student declaration and signature
I am a welfare recipient / Centrelink Evidence – proof of benefit or
Centrelink Evidence – dependent child of a specified welfare recipient
Further evidence required for Loading entitlement
Disability loading / Addressed above
Aboriginal loading / See above
Long term unemployed over 12 months / Letter from Employment Service Provider
Location Loading; residential address regional or remote / Student Declaration / My residential address is:
Signed

Notes:

  • Eligibility for Fee exemption or concession is assessed at enrolment and cannot be adjusted at a later date.
  • Where evidence provided by student is a copy of the original, the copy must be certified by a person who is on the list of approved witnesses who can verify documents. A list can be found at: The most convenient person from the list of approved witnesses for an RTO is:

◦ Teacher employed on a full-time basis at a school or tertiary education institution

The NCVER Glossary of VET terms defines tertiary education as: Formal education beyond secondary education, including higher education, vocational education and training, or other specialist post-secondary education or training.

Pre enrolment student information

Smart and skilled

Release date: Jan 2016

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