SECRETARY’S NOTES
PICKERINGTON LACROSSE ASSOCIATION MINUTES
April 14, 2013
ATTENDEES:
Missy Walton,Staci Dowdell, Denise Lutz, Dan Dankowski, Luann Todd, Paul
Johnson, Tim Giardina, Jeff Grundey, Brian Walton
The meeting was called to order at 7:07 atDairy Queen
Approval of prior minutes:
-Denise motioned to approve minutes with the change that George gave the
North girls report for Dan, not Dan.
-Brian second the motion
-all yea’s
No Public Input
Presidents Report: Tim Giardina:
-working on field issues
-still trying to set up a meeting to discuss
-also, working on moving the school board “agreement” forward
-30 Day Raffle: C. Girls, 100%
C. Boys, 1 needs turned in
N. Girls, 100%
N. Boys, 1 player needs a packet
-Denise suggested offering a discount for PYAA families for the N vs C game
-discussed offering a discount for anyone bringing canned goods
Vice President Report: No report
Treasurers Report: Tim for Janet
-2nd coaches payment is scheduled for 4/15/13
Membership: Paul Johnson
-131 registrations out of 140 projected. 94%
-98% paid in full
-16 quit
-no more full refunds, partial only, if warranted
-6 N. boys had to purchase helmets due to a shortage, however, we
Are checking storage, etc. to be sure there are not additional helmets
Available.
-Paul is working with Janet on tax form 990, due 4/15/13
-Janet is using Quickbooks
-there is 1 hardship that paid but should have qualified for a hardship. Player also
Completed the 30 day raffle requirements
-requesting a refund of those fees
-Dan motioned to refund registration fees
-Jeff second the motion
-all yea’s
Publicity: Denise Lutz
-an email was received for one of the team emails but shows as a blank email.
Denise is trying to determine who it came from and who it should be directed to
-Luann found the email and the issue is resolved
-there are 5 sites so it depends which site they log in to and send the email
-Denise asked if anyone could have the N vs C games put on the school district website/calendar.
-Laurie is doing the planning and holding meetings to get organized
-may have N. choir sing the National Anthem
Fundraising: Staci Dowdell
-So far, we’ve raised approx. $9770 from the 30 day raffle, approx. $7500 profit after expenses
-Spirit Sprint is next week, 4/21 at 9:00 am. Keep spreading the word
-Jeff is still talking to Coughlin Auto group regarding a potential sponsor for
The N vs C games.
-Jeff showed a Roosters card as a possible fund raiser for next year
Equipment: No Report
Central Boys: Brian Walton
-Lined JV and Varsity fields today
-rolled the JV field
-Gray wall field is in good shape
-if we need to have games at the gray wall field, no gate is really doable.
Could set up a table and go on the honor system.
-Central boys last game had a $628 gate
-need to complete incident reports for a couple of minor injuries.
North Boys: George for Jeff Grundey
-1 too many games on N Boys schedule, planning to remove the Bexley game
-need game balls
-Last Fridays game was not originally scheduled as a stadium game and they
Still have their 3 stadium games.
North Girls: Dan Dankowski
-Grass needs cut shorter on fields
-Wanted to acknowledge the trainers this year. Very good.
Central Girls: Luann Todd
-5-1 at this point. Good season so far.
-2 injuries yesterday, will fill out incident reports
-Luann wants Tim to go check out the JV field / condition
Old Business:
-Strategy / planning program committee
-Tim would like board to nominate individuals for the committee
New Business:
-Phys Ed Credit: It was brought to our attention that there is a “Credit Flex
Plan” where students write a credit flex plan and ask for it to be approved for
Gym credit.
-Dan said that 2 JV games need corrected on the arbiter web site
-Concessions Plan:
-North uses the concession stand, but would like a better plan
-Dan revisited the topic of cameras for the teams for game filming
-Dan made a motion for each team to get a camera, tripod, etc
Up to $300/team. Head Coach will be responsible for the camera
-Jeff second the motion
-7 yea’s
-1 nay
-1 abstain
-motion passes
Meeting adjournedat 8:46
-Paul motioned to adjourn
-Dansecond
-all yeas