Decision number: «NO_REF» Model grant decision (mono beneficiary): October 2016
/ Education, Audiovisual and Culture Executive AgencyErasmus+: Higher Education - Knowledge Alliances, Bologna Support, Jean Monnet
GRANT DECISION FOR AN ACTION
Decision Nr […]of the
Education, Audiovisual and Culture Executive Agency
on the award of a grant to support the Jean Monnet Activities within the ERASMUS+ Programme
PROJECT NUMBER –[…]
The Education, Audiovisual and Culture Executive Agency (hereinafter referred to as "the Agency"), acting under powers delegated by the European Commission (hereinafter referred to as “the Commission”),
Having regard to the Treaty on the Functioning of the European Union;
Having regard to the REGULATION (EU) No 1288/2013 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 11 December 2013 establishing 'Erasmus+': the Union programme for education, training, youth and sport and repealing Decisions No 1719/2006/EC, No 1720/2006/EC and No 1298/2008/EC (OJ C 362 of 12.12.2013, p. 62),
Whereas:
(1)Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25October 2012 on the financial rules applicable to the general budget of the Union[1](hereinafter the «Financial Regulation») and Commission Delegated Regulation (EU) No1268/2012 of 29 October 2012 on the rules of application of Regulation (EU, Euratom) No966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union[2] provide the framework for the award of Union grants;
(2)Commission Implementing Decision of 18 December 2013 establishing the "Education, Audiovisual and Culture Executive Agency"[3] and repealing Decision CE(2009)336 of 20April 2009[4]setting up the Education, Audiovisual and Culture Executive Agency for the management of Community action in the fields of education, audiovisual and culture in
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Decision number: «NO_REF» Model grant decision (mono beneficiary): October 2016
application of Council Regulation (EC) No 58/2003[5] provides that the Agency is responsible for the management of grants to be awarded under the Union programmes delegated to it, including ERASMUS+ Programme;
(3)Commission Decision C(2015)658 of 12 February 2015 amending Commission Decision C(2013)9189 of 18 December 2013 delegating powers to the Education, Audiovisual and Culture Executive Agency with a view to performance of tasks linked to implementation of Union Programmes in the fields of education, audiovisual and culture, comprising, in particular, implementation of appropriations entered in the general budget of the Union and the EDF allocations;
(4)On 22 October 2015, the Agency has published the call for proposals EAC/A04/2015 (2015/C347/06) (the "call") in order to support the Jean Monnet Activities (Art. 10 of Regulation (EU) No 1288/2013), within the framework of the ERASMUS+ Programme;
(5)Whereas this Grant Decision is the result of a call for proposals by which applicants have been informed of the model Grant Decision of the Agency and of the General Conditions. Submission of a grant application implies acceptance of the General Conditions annexed to this Grant Decision;
(6)The addressee of this Grant Decision presented a request for a grant under this call for proposals (application No «PROJ_REF_SK»), wherein he declares that he has taken note of the conditions set out in the call, including the General Conditions of the model Grant Decision annexed to it, and accepts them;
(7)The application fulfils the conditions set out in the abovementioned call for proposals and has been selected;
(8)The Council Regulation (Euratom, EC) No 2185/96 of 11 November 1996concerning on-the-spot checks and inspections carried out by the Commission in order to protect the European Communities' financial interests against fraud and other irregularities[6] and Regulation (EUEURATOM) No883/2013 of the European Parliament and the Council of 11 September 2013 concerning investigations conducted by the European Anti-Fraud Office (OLAF)[7] provide for measures for the effective protection of the Union's financial interests;
(9)The Agency, the Commission and the European Court of Auditors may check the use made of the grant at any time during the implementation of the action and during a period of five years following the date of payment of the balance or of three years following the payment of the balance in the case the maximum amount of the grant is not more than EUR 60.000.
HAS DECIDED AS FOLLOWS:
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Decision number: «NO_REF» Model grant decision (mono beneficiary): October 2016
ARTICLE 1 – PURPOSE OF THE GRANT
A European Union grant is awarded to:
[full official name] [ACRONYM]
[official legal status or form]
[official registration No]
[official address in full]
[VAT number]
hereinafter referred to as “the beneficiary”,
represented for the purposes of this Grant Decision by «RESI_NOM»
for the action entitled […]("the action") as described in Annex I, under the terms and conditions set out in the present Grant Decision, the General Conditions and the other Annexes to this Grant Decision.
The action shall correspond to the statutory activities and objectives of the beneficiary.
As declared in the application submitted, the beneficiary has accepted the grant and agreed to implement the action, acting on its own responsibility.
ARTICLE 2 – ENTRY INTO FORCE OF THE GRANT DECISION AND DURATION
2.1The Grant Decision shall enter into force on the date ofits notification to the beneficiary.
2.2The action shall run as of […](the "starting date of the action") and shall end on […].
Article 3 - Maximum amount and form of the grant
The grant shall be of a maximum amount of EUR«DEDE_MNT_PRO», and shall take the form of:
(a)The reimbursement of […]% of the eligible costs of the action ("reimbursement of eligible costs"), which are estimated at EUR «DEDE_MNT_ELI», and which are:
(i)actually incurred (“reimbursement of actual costs”) for the categories of costs indicated in Annex III
(ii)reimbursement of unit costs: not applicable
(iii)reimbursement of lump sum costs: not applicable
(iv)declared on the basis of a maximum flat-rate of 7 % of the eligible direct costs ("reimbursement of flat rate costs") to cover the indirect costs
(b) Unit contribution: not applicable.
(c)Lump sum contribution: not applicable.
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Decision number: «NO_REF» Model grant decision (mono beneficiary): October 2016
(d)Flat-rate contribution: not applicable.
Article 4 – ADDITIONAL PROVISIONS ON Reporting, PAYMENTS and payment ARRANGEMENTS
4.1Reporting periods, payments and additional supporting documents
In addition to the provisions set out in the General Conditions n° 23 and 24, the following reporting and payment arrangements shall apply:
-Upon notification of this Grant Decision a pre-financing payment of 70% of the maximum amount specified in Article 3 shall be paid to the beneficiary.
Payment of the balance
-Sole reporting period from «DEDE_DAT_DEB_CON» to the end of the period set out in Article 2.2: The balance shall be paid to the beneficiary, in accordance with General condition n°23.2 (a) to (d) and subject to the receipt of all other accompanying documents mentioned under the section "Other supporting documents" of this Article.
Other supporting documents:
a.Final technical implementation report:
a)an evaluation of the results of the project compared to the initial objectives;
b)comprehensive details on the development, progress and achievements of the project, including, where appropriate, information on interaction with other projects;
c)a summary of the main results.
b.Final Financial statement:
The template of the final financial statements contained in Annex V.
c.For grant less than or equal to EUR 60.000:
The request for payment of the balance shall be accompanied by a list of supporting documents as set out in Annex VI and in accordance with the requirements laid down in the Erasmus+ Programme Guide for each grant for which the total contribution in the form of reimbursement of actual costs as referred to in Article 3(a)(i) is less than or equal to EUR 60.000.
d.For grant more than EUR 60.000 and less than EUR 750.000:
The request for payment of the balance shall be accompanied by a certificate on the financial statements and underlying accounts (“Report of Factual Findings on the Final Financial Report – Type I”) as set out in Annex VI for each grant for which the total contribution in the form of reimbursement of actual costs as referred to in Article 3(a)(i) is more than EUR 60.000 and less than EUR 750.000.
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Decision number: «NO_REF» Model grant decision (mono beneficiary): October 2016
4.2Time limit for payments
The time limit for the Agency to make payment of the balance is 60days.
4.3Language of requests for payments, technical reports and financial statements
All requests for payments, technical reports and financial statements shall be submitted in English, French or German.
Article 5 – BANK ACCOUNT FOR PAYMENTS
All payments shall be made to the beneficiary's bank account, denominated in euro, as indicated below:
Name of bank:
Address of branch:
Precise denomination of the account holder:
Full account number (including bank codes):
IBAN code:
ARTICLE 6 - DATA CONTROLLER AND COMMUNICATION DETAILS
6.1Data controller
The entity acting as a data controller according to General Condition n° 6 shall be the person who is representing the Agency for the purposes of the signature of this Grant Decision.
6.2Communication details of the Agency
Any communication addressed to the Agency shall be sent to the following address:
Education, Audiovisual and Culture Executive Agency
[forename/surname]
Unit […]
Office:
Avenue du Bourget 1
BE-1049 Brussels
BELGIUM
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Decision number: «NO_REF» Model grant decision (mono beneficiary): October 2016
6.3Communication details of the beneficiary
This Grant Decision is addressed to the beneficiary:
[Full name]
[Function]
[Name of the entity]
[Full official address]
E-mail address:
Any communication from the Agency to the beneficiary shall be sent to the above mentioned address.
ARTICLE 7 – Additional provisions on use of the results (including intellectual and industrial property rights)
In addition to the provisions of General Condition n°8, if the beneficiary produces materials under the In addition to the provisions of General Condition n° 8, if the beneficiary produces materials under the scope of the project, such materials must be made available for the public, in digital form, freely accessible through the Internet under open licenses.
In accordance with General Condition n° 8.3, whereby the Agency and/or the European Union (hereinafter referred to as the "Union") acquire rights to use the results of the action, these results may be exploited using any of the following modes:
(a)distribution to the public in hard copies, in electronic or digital format, on the internet including social networks as a downloadable or non-downloadable file;
(b)communication through press information services;
(c)inclusion in widely accessible databases or indexes, such as via ‘open access’ or ‘open data’ portals, or similar repositories, whether freely accessible or accessible only upon subscription;
(d)edit or re-write in another way the results of the action, including shortening, summarising, modifying the content, correcting technical errors in the content;
(e)cut, insert meta-data, legends or other graphic, visual, audio or word elements in the results of the action;
(f)extract a part (e.g. audio or video files) of, divide into parts or compile the results of the action;
(g)prepare derivative works of the results of the action;
(h)translate, insert subtitles in, dub the results of the action in:
-all official languages of EU
(i)license or sub-license to third parties, including if there are licensed pre-existing rights, any of the rights or modes of exploitation set out in Article II.8.3 of the General Conditions and in the points above.
The beneficiary must ensure that the Agency and/or the Union have the rights of use specified in the General Conditions and in the points above for the whole duration of the industrial or intellectual property rights concerned.
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Decision number: «NO_REF» Model grant decision (mono beneficiary): October 2016
ARTICLE 8 – SPECIAL PROVISIONS ON BUDGET TRANSFERS
By way of derogation from the first subparagraph of General Condition n° 22, budget transfers between budget categories are limited to 10% of the amount of each budget category for which the transfer is intended.
ARTICLE 9 – ORDER OF PRECEDENCE AND ANNEXES
The Annex II "General Conditions" (hereinafter referred to as the "General Conditions") and the other Annexes to the present Grant Decision form an integral part of the present Grant Decision. The terms set out in this Grant Decision shall take precedence over those in the General Conditions. The terms of the General Conditions shall take precedence over the other Annexes.
Article 10 – Other SPECIAL conditions
Article 10.1 – INAPPLICABILITY OF THE NO-PROFIT PRINCIPLE
By way of derogation from General Condition n° 25.3, the no-profit principle does not apply to grants the maximum amount of which, as referred to in Article 3, is lower than or equal to EUR 60.000.
Article 10.2 – ADDITIONAL PROVISIONS ON AWARD OF CONTRACTS AND SUBCONTRACTING
In addition to the provisions set out in General Condition n° 9 and 10, where the value of a contract awarded in accordance with those General Conditions exceeds EUR 60.000, the beneficiary shall abide by the following rules:
- National rules with regard to procurement apply.
Subcontracting cannot exceed 30% of the costs actually incurred for the categories indicated in annex III.
Article 10.3 – PUBLICITY OBLIGATIONS
1. For the purpose of General Condition n° 7 of the grant decision, relating to the publicity and use of the relevant logo, the beneficiary must follow the instructions available on the following website:
2. The beneficiary must inform the public, press and media of the action (internet included), which must, in conformity with General Condition n° 7 mentioned above, visibly indicate “with the support of the Erasmus+ Programme of the European Union” as well as the graphic logos.
3. Where the action, or part of the action, is a publication, the mention and graphic logos must appear on the cover or the first pages following the editor's mention.
4. If the action includes events for the public, signs and posters related to this action must be displayed. This must include the logos mentioned under point1. Authorisation to use the logos described in point 1 implies no right of exclusive use and is limited to this agreement.
Article 10.4 - MEETINGS
Representatives of the beneficiary shall participate in meetings organised by the Agency. There will be a maximum of two meetings per grant decision. The expenses for participation will be considered eligible costs.
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Decision number: «NO_REF» Model grant decision (mono beneficiary): October 2016
Article 10.5 – DISSEMINATION AND EXPLOITATION OF RESULTS
Beneficiaries of grants under the Erasmus+ Programme have the duty to ensure that the work undertaken within the framework of this grant decision and the results accruing from it receive substantial visibility. The beneficiary must pay specific attention to the importance of dissemination, exploitation of results of the action and to their visibility at a transnational level. In this respect, the beneficiary must:
- create and maintain (at least during the project lifetime) a website for the action. The website must be kept up-to-date with at least: a description of the project, the contact details of the beneficiary, mention of the European Union's financial support with the relevant logo (see Article 9.3), and access to all results, as and when they become available.
- update the project summary in accordance with the instructions that will be provided with the technical report.
- provide during the project lifetime the Agency and/or the Commission with the information requested in order to promote the Erasmus+ Programme and disseminate the results. This may include answering questionnaires and entering data into databases.
- use Erasmus+ Project Result Platform, on the website to disseminate and exploit project results and deliverables in accordance with the instructions provided therein. The approval of the final report will be subject to the upload of the project results/deliverables on the aforementioned platform by the time of its submissions.
Article 10.6– PENALTIES IN THE CASE OF NON-COMPLIANCE WITH PUBLICITY OBLIGATIONS AND FOR POOR, PARTIAL, OR LATE IMPLEMENTATION
1. The obligation to comply with the publicity provision set out in General Condition n° 7 constitutes a substantial obligation. Without prejudice to the right to terminate the grant, in case of failure to fulfil this obligation, the Agency may apply a 20% reduction of the grant initially provided for.
2. For the purpose of poor, partial or late implementation as provided for in General Condition n° 25.4, and in a total of maximum 100 points, the reduction will be of:
- 25% if the project scores at least 40 points and below 50 points;
- 35% if the project scores at least 30 and below 40 points;
- 55% if the project scores at least 20 and below 30 points;
- 75% if the project scores below 20 points.
Article 10.7 – SUBMISSION OF REPORTS AND OTHER DOCUMENTS
In addition to the provisions set out in the General Conditions n° 23 and 24 and Article 4, the provisions relating to the submission of the technical implementation report(s) and other documents, the following reporting arrangements shall apply:
- A technical implementation report for the first period of the project must be submitted no later than 31.08.2018.
The part describing the progress of the project will include, in particular:
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Decision number: «NO_REF» Model grant decision (mono beneficiary): October 2016
- an evaluation of the results of the project compared to the initial objectives;
- comprehensive details on the development, progress and achievements of the project, including, where appropriate, information on interaction with other projects;
- a summary of the main results.
Article 10.8 – SPECIAL PROVISIONS ON the CONVERSION of COSTS INCURRED IN ANOTHER CURRENCY into Euro
By way of derogation from paragraph 2 of General Condition n° 23.4, any conversion into euro of costs incurred in other currencies shall be made by the beneficiary at the monthly accounting rate established by the Commission and published on its website:
applicable for the month of the pre-financing payment, as set out in Article 4.1.