MINUTES OF NOVEMBER 9, 2010 MEETING
Russell’s BBQ Restaurant, Rolling Meadows, Illinois
PRESENT
Dave Evans, President
Bill Schatz, Vice President
Darrell Sitarz, Secretary
Scott Henry
Carl Lankenau
Rich Voss
Brian Zirves
ABSENT
Mike Lapke, Treasurer
CALL TO ORDER
The meeting was called to order by Dave Evans at 7:31PM
MINUTES
The October 2010 minutes were read by Darrell.
Motion to accept with minor typographical corrections by Brian, seconded by Rich
The September 2010 record was approved by a show of hands.
TREASURER’S REPORT
The November 2010 Treasurer’s Report was not presented by Mike Lapke as he was absent.
There was an accounting of monies from the 2010 season and what is due to whom. This accounting is in file.
OLD BUSINESS
There was a short discussion regarding the Naperville Track Project.
Darrell will do what he can to begin assembling a presentation.
SERIES
The question to the membership about whether we only do two races, two at BHF or one each at BHF and Autobahn was NOT put on the website.
A tentative race schedule was presented:
June 4-5 – BHF
June 25-26 – Grattan
July 16-17 – Autobahn
August 6-7 – BHF
September 24-25 – Gingerman
There was again lengthy a discussion whether RVKC was going to do all events or only the BHF events as part of the CES, as the club is low on funds.
Dave E. received an e-mail from Dart Kart Club asking if there was any interest in that club being involved in a combined event at BHF. Dave said he would contact them to see what they had in mind. We also need to make sure Dave L. is involved with the talks with Dart.
It was again mentioned that Dave Larson really needs to be at our meetings.
SCORING
We were just told that Deanne finally finished the 2010 Points and that they will be added to both the RVKC and CES sites ASAP.
Discussion again re: points. Very Important! We need to make sure the scorekeepers have the points finalized at the conclusion of each event. There is no reason they can’t have the sheets ready then.
AWARDS
We need to change the wording on the site as to who is qualified for awards. It seems a bit ambiguous as it stands now.
Dave Larson gave Darrell the following number of awards that he anticipates needing.
1st – 18
2nd – 15
3rd – 10
4th – 08
5th - 07
Sponsor Trophies - 5
He has in stock 2 -1st, 33 2nd-4th place, and 7 5th and the sponsor trophies.
We will need to order 16 – 1st and 5 - 2nd -4th place at a cost of $1215.
We plan to give RVKC caps and Tee shirts, too, so there is no need to order these.
BANQUET COMMITTEE
“Awards Banquet” is again scheduled for the first event in 2011 – nothing else to discuss.
RULES
Nothing to discuss.
MEMBERSHIP COMMITTEE
There was previous discussion re: membership fees and the number of members joining. There were thoughts that the high cost of membership fee has curtailed membership. Darrell’s research concluded the following: 2008 Membership=49, 2009 Membership=69 and 2010 Membership yielded 78 members.
WEB SITE
The website is up-to-date as of the meeting with the exception of the final points totals which will be added shortly.
NEW BUSINESS
Bill made a motion re: RVKC participation in the 2011 CES series. It was as follows: That RVKC will participate in the 2011 CES at 2 weekend events.
The motion was seconded by Brian.
After a brief discussion, it was decided to table the motion until we talk to Dave Larson to find out what is going on re: the 2011 schedule and until we find out what Dart Kart Club has in mind.
ADJOURNMENT
Motion to adjourn by Brian
Seconded by Scott
Meeting adjourned at 9:17 PM
Submitted by Darrell Sitarz