OFFICE OF THE COMMISSIONER OF CENTRAL EXCISE, AHMEDABAD-III
CUSTOM HOUSE,NAVRANGPURA, AHMEDABAD-380009
PHONE NO./FAX- 079-27545024

NOTICE INVITING TENDER FOR HIRING OF VEHICLES FOR CENTRAL EXCISE, AHMEDABAD – III

Sealed tenders are invited for hiring of vehicles as per the requirement mentioned below in the schedule for the office of the Commissioner of Central Excise, Ahmedabad-III.

SCHEDULE

SN / Category / No. of vehicles required
01 / Normal Non- AC vehicle (Tata Manza or similar Hatchback car) to be used for 20-25 days subject to maximum of 2000 Kms in a month. / 01 No.

The interested parties are requested to submit their bids in two bid systems i.e. Technical bid and financial bid separately. The tender documents containing Terms & Conditions can be obtained from the Administrative Officer(H.Q.), Office of the Commissioner of Central Excise, Ahmedabad-III, Ground Floor, ‘Customs House’, Navrangpura, Ahmedabad – 380 009, during working days or can be downloaded from the Website : .nic.in. Last date for submission of Sealed Tenders is 05/02/2015 up to 1500 Hrs.

Place:- Ahmedabad Joint Commissioner(P&V)

Dated:- 27 /01/2015 Central Excise, Ahmedabad-III

(Annexure “A”)

DECLARATION REGARDING ACCEPTANCE OF TERMS AND CONDITIONS

CONTAINED IN THE TENDER DOCUMENT

(Should be placed with Technical Bid)

To,

The Additional Commissioner (P&V),

O/o the Commissioner of Central Excise, Ahmedabad-III,

Custom House, Navrangpura,

Near All India Radio,

Ahmedabad-380 009.

Sir,

I have carefully gone through the Terms and Conditions contained in the Tender Notice dated______regarding Hiring of Vehicle for Office of the Commissioner of Central Excise, Ahmedabad-III.I declare that all the Terms and Conditions of this Tender Notice are acceptable to my Company/Firm/Agency. My Company/ Firm/Agency do not have any terms and conditions of its own in respect of quotation being submitted for the same. I further certify that I am an authorized signatory of my company/ Firm/Agency and am, therefore, competent to make this declaration.

Yours very truly,

Signature of authorized signatory with date:

Name:______

Designation:______

Name of firm:______

Address of the firm at Ahmedabad:______

Mobile No.:______

Annexure “B”

Format of Technical Bid

1)Name, Address and Telephone number of Tender:-

2)Name and Address of the Proprietor/Partner/Directors:-

Qualifying criteria for Technical Bid:-

  1. We own at least Six (3) commercially registered cars of required specifications:- Yes/No
  2. We have valid S.T Registration and copy of Service Tax Registration is attached:- Yes/No
  3. We have valid PAN No. and copy of PAN is attached: - Yes/No

Additional Evaluation Criteria:-

  1. Total Number of Commercially registered vehicle owned: - ………..

(Please fill number opposite)

  1. In 2013-14 we have provided vehicles on hire for over 06 months to

Central/ State Govt./ Public Sector offices :- Yes/ No

  1. If reply to above 5 is yes, then provide names of the offices: - …………………………

Name and Signature of Authorized signatory

Seal/Stamp

Annexure “C”

Detail of the Vehicles that are to be provided to this office for the period of one year from the date of contract. (Should be placed with Technical Bid)

Sr.No. / Model and Manufacturer of vehicle (Tata Manza or Similar) / Month of manufacture / Registration No. / Month and year of manufacture / Chassis No. / Engine No. / Fuel used
01.
02.
03.

Copies of registration of all above three vehicles should be enclosed. Further, the vehicle should have insurance covered up to 30.11.2015 (copy should be enclosed). Copy of PUC (valid up to 31.05.2015) should be enclosed. Any vehicle which is older than December -2011, will not be considered.

Name and Signature of Authorized signatory

Seal/Stamp

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TERMS AND CONDITIONS (all the papers should be duly signed with stamp)

The interested parties must be capable of providing vehicles on their own on the following terms and conditions: -

  1. The Contract is for the period of 12 months.
  1. The bidder should have a registered and well-established Taxi Agency/ Firm having sufficient number of latest models of taxi cars for hiring. Details of the vehicles to be provided to the Commissionerate must be attached along with the Technical Bids.
  2. The bidder should preferably have past experience of providing minimum four vehicles on hire to at least one government organization/PSU/ a prominent private sector entity.
  3. The successful bidder shall have to provide the desired number of vehicles. However, in case the successful bidder expresses his inability to supply the total number of vehicles required, the option shall be given to the next lowest bidder to supply remaining number of vehicles at the lowest quoted rates. The successful bidder should enter into an agreement with the department.
  4. The Taxi cars will be kept neat and clean and in perfect running condition with shining body and clean interior with good upholstery.
  5. In case condition of taxies is not found to be satisfactory, they shall be returned for immediate replacement. In case no replacement is provided on time, this office would have a right to hire vehicles from the market and the additional cost incurred by this office will be borne by the Contractor.
  6. The Firm would ensure that the drivers employed have valid driving license. The vehicle should be registered with the concerned authority of Central/State govt. The Transport operator shall provide a certificate to this effect. The driver of the vehicle provided must follow Traffic Rules and other regulations prescribed by the Govt. from time to time.
  7. The Firm should have an adequate number of telephones for contact round the clock. The driver shall observe all the etiquette and protocol while performing the duty & shall be neatly dressed, should wear proper uniform & must carry a mobile phone in working condition, for which, no separate payment shall be made by this office.
  8. The rates quoted should inclusive the service tax component and all other taxes / charges.
  9. The Commissioner of Central Excise, Ahmedabad-III reserves the right to accept or reject the quotation wholly or partly without assigning any reasons thereof or accept more than one offer.
  10. The billing will be done on monthly basis; bill preferably typed and in triplicate should be submitted to the PRO/GSO in the 1st week of every month. The detail of kilometer travelled during the month should be clearly printed on the bill. If, in any month, the vehicle does not travel 2000 km, then the remaining kilometer will be carry forwarded to the next month or to any other vehicle supplied.
  11. A daily record indicating time and mileage for each vehicle shall be maintained in a log book and log book shall be submitted to PRO/GSO, Central Excise, Ahmedabad-III in Headquarters office/ Divisional Office concerned, regularly for scrutiny.

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  1. Once the hiring of cars commences from a particular operator, the driver should not be changed unless requested by this Office. The vehicle must be available at any time on any day as desired by the officers concerned.
  2. This Office shall be liable to pay the hiring charges only. Hiring charges include monthly charges of driver, maintenance of vehicles, petrol/diesel oil and any other incidental expenses relating to the hired vehicles.
  3. In case of breakdown of any vehicle during duty, it shall be the responsibility of the Firm to provide a substitute of the vehicle immediately. In case vehicle does not report on time/does not report at all, the customer would have a right to hire vehicle from the market and the additional cost incurred by the customer will be borne by the Transport Operator.
  4. The vehicle should have a comprehensive insurance to cover the risk during the contract period. In case of any accident, all the claims arising out of it shall be met by the Contractor. The insurance of the Driver will be covered by the Contract.
  5. In case of any dispute of any kind and in any respect whatsoever, the decision of O/o the Commissioner of Central Excise, Ahmedabad-III shall be final and binding.
  6. Vehicles should not have LPG/CNG gas kits as fuel.
  7. There should be at least two sets of white covers, towels and napkins in the car and should be changed every week.
  8. There should be an air spray in every car that is to be provided by the contractor.
  9. Manufacturing year of the cars should be December2011 and onwards.
  10. The place of parking of the hired vehicles shall be the prerogative of the office of Commissioner of Central Excise, Ahmedabad-III.
  11. The vehicles may be available/running in the GujaratState as and when the Commissioner of Central Excise, Ahmedabad-III, /Divisional Offices so desires. Usually the vehicles will be utilized during the period from 0900 hrs. to 2000 hrs, however, the vehicle will be utilized for preventive work or in case of any emergency without bringing to the knowledge of transport operator.
  12. As regard vehicle timings, the transport operator will not pass on the instructions directly to the driver concerned. All the instructions should be routed through the PRO/GSO, Central Excise, Ahmedabad-III of Headquarters/Divisional offices.
  13. Vehicle should be kept with sufficient stock of fuel. However, in case of any emergency, if any officer refuels on payment from his pocket, the same should be reimbursed by the Contractor on production of the bill.
  14. A declaration regarding acceptance of the above mentioned terms and conditions (Annexure “A” & Annexure “B”) is to be submitted along with the technical bid.
  15. The contract may be renewed for a further period of one year as mutually agreed upon, subject to satisfactory performance.
  16. During the period of agreement, any matter which has not been specifically covered by these terms and conditions shall be decided by the Commissioner / Addl. Commissioner (P&E) of Central Excise, Ahmedabad-III Commissionerate, Ahmedabad, whose decision shall be final and conclusive.

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29 If any of the terms & conditions shown above at Sr. No. (1) to (28) is not found fulfilled during the work contract, the Central Excise Commissionerate, Ahmedabad-III reserves the right to discontinue the contract without assigning any reason thereof.

JointCommissioner (P&V)

Central Excise, Ahmedabad-III
FINANCIAL BID

(Should be placed in separate envelope)

1.Rate per vehicle per month: (The amount should be written in words also)

(Inclusive of Service Tax & Other Taxes / Charges)

Sr. No. / Category / No. of vehicles required / Rate (in Rupees) (Inclusive of Service Tax & Other Taxes / Charges)/Per vehicle/month to be filled by service provider/tenderer
01 / Normal Non- AC (Tata Manza or similar Sedan Car) vehicle to be used for 20-25 days subject to maximum of 2000 Kms in a month. (if applicable) / 01 no. / Rs.______
In words:-

Signature with Name and Office Seal