St. Louis Park Girls Basketball Association

Annual Meeting Meetings – 2016

June 13, 2016

Voting Attendees: Shannon Alexander, Sara Collins, Curt and Trish Olson, Jodi Bohrod, Catherine Ahlin-Halverson

Non-voting Attendees: Erich Zumbrunnen,

Elections were held as follows, with unanimous results:

President – Shannon Alexander

Secretary – Catherine Ahlin

Treasurer–Sara Collins

VP High School –Curt and Trish Olson

Communications – Jodi Bohrod

Director of Operations – LestyJaranilla

Vice President, Traveling -- JessiAmon

The following non-voting board positions were filled by unanimous vote:

Erich Zumbrunnen – Tournament Director – – 612-638-7606

Paul Fadden – Concessions Assistant

Facilities – Shannon Alexander

We are still seeking to fill the following non-voting positions:

Volunteer Coordinator – Need to fill this position.

Equipment –

Following the Annual Meeting, the regularly scheduled monthly board meeting was held:

Voting Attendees: Shannon Alexander, Sara Collins, Curt and Trish Olson, Jodi Bohrod, Catherine Ahlin-Halverson

Non-voting Attendees: Erich Zumbrunnen,

  1. Unfinished Business:
  1. Update on outcome of 3 on 3 tournament:

3 on 3 was not as profitable as last year ($1,974 in income this year compared to $3,121 in 2015.). There were less teams registered, and less concessions money was made. Possible reasons for this issue were discussed:

(1)It appeared that there was additional competition with 3 on 3 tournaments at Wayzata and 43 Hoops. Shannon will talk to Mike at 3 on 3 about plans for 3 on 3 going forward to determine whether he will continue to sponsor this many inner western suburb spring tournaments. She will give him the feedback that we felt there was too much competition.

(2)Next year, we should consider rearranging gyms to have more games near concessions or moving concessions closer to games if games continue to be held in big gym.

(3)Next year, if we do 3 on 3 again, we should consider asking Mike at Midwest 3 on 3 to communicate with participants in advance about our concessions, including dinner options.

  1. Spring and Fall Tournament Update

(1)There was less income from the spring tournament in 2016 ($1,681) than the spring tournament in 2015 ($2,322).

(2)We will need the traveling association to obtain a permit for the tournament in fall 2016 – Tournament Director will follow up – we have been using highschool permit in the past.

(3)Consideration of whether traveling and highschool should share the spring and fall tournaments in terms of responsibility and income. Pros for traveling would be to continue to help each other when necessary, including assistance with filling volunteer shifts and other monetary contributions. Cons are that traveling could focus on one tournament in the fall, and possibly not have to host a tournament in the spring.

(4)Sara Collins asked whether the organization should consider eliminating the volunteer requirement by increasing registration fees. Discussion of whether that would benefit organization by decreasing organization burdens, but concern over whether it would exclude people who cannot afford increased registration fees and whether it is consistent with organization mission.

(5)Discussion of increasing volunteer requirement next year, and/or lengthening volunteer shifts, and/or enforcing volunteer requirements for scholarship students more stringently.

  1. 2016-2017 Coach Update:
  • 4th grade coaches – Erich Zumbrennerand Jon Miller (or Paul Fadden if Jon Miller’s daughter makes the 5th grade team)
  • 5th grade coaches – Coach Massie (concern raised by Andy Ewald that Coach Massie should not be coaching traveling to focus on varsity program)
  • Decision was made to have Coach Massie be the assistant 5th grade coach and have another parent serve as head coach to honor Coach Massie’s high school obligations)
  • 6th grade coach, A team: Drehas committed.
  • 6th grade B team – still looking for coach.
  • 7th grade team (or combined 7th and 8th grades second team) – still looking for coach. Shannon will talk to a math teacher from St. Louis Park who is a basketball coach.
  • 8th grade A team –Bjorgaard
  1. Uniforms – Shannon to follow up on Nike uniforms through Massie. We will not get reversible shorts, but we will buy reversible jerseys. Sara Collins reports that the uniform expense cannot be greater than $10,000. Shannon, Jodi Bohrod, and Stacy Atlas will research uniforms and recommend 2 options to the board. They will remember to check on whether they are ordering using men’s or women’s sizing to make sure we have a sufficient number of smaller uniforms. They will obtain uniforms using black and white as base color. The uniforms will need to be ordered by July 31. Discussion of whether a new logo is needed for uniforms, or whether will use new logo for warm up shirts.
  1. New Business
  2. Brainstrorming as to new methods for raising money. Discussion of obtaining sponsors for teams from local businesses. Discussion of what other organizations do.