Education and Workforce Development Cabinet

Office of Career and Technical Education

SECTION 4 - PAYROLL

Table of Contents

GENERAL INFORMATION SECTION “OO”

SECTION00 –PR - INTRODUCTION

Payroll Documents are divided into three (3) groups.

  1. The two-digit group (exp: 00, 01, etc.) has general information for all concerned.
  2. The “100” group is for 151B Salary Schedules
  3. The “200” group is for Payroll Officers Only

SECTION 01 – PR -TAX INFORMATION

Payroll Taxes, Tax Forms and Taxable Wage

  • Tax Forms & Taxable Wages
  • Tax Exempt Items
  • Tax Form 1099

SECTION 02 – PR - EXTENDED EMPLOYMENT

  • General Information
  • Preparing Time Sheets
  • Payroll Time Lines
  • Entering Payroll & Screen Adjustments

SECTION 03 – PR - LEAVE – FAMILY MEDICAL LEAVE – TRACKING LEAVE

  • Tracking Record
  • Time Sheet Sample of FML
  • Family Medical Leave Time Sheet 2
  • Family Medical Leave and Sick Leave Time Sheet

SECTION 04 – PR - FIRST CHECK DIRECTIVE

First check procedure/early release of new employee paychecks

SECTION 05 – PR - PAYINFO:

  • Holiday Pay
  • Good Friday Pay Scenarios
  • Voting Leave Scenarios
  • Court & Jury Leave

151B SALARY SCHEDULE SECTION 1OO

SECTION 100 – PR - SALARY SCHEDULE 151B – 2009 - 2010

  • 12 Month Employee
  • 12 Month Salary Breakdown
  • 10.5 Month Employee
  • 10.5 Month Salary Breakdown
  • Index – School Personnel
  • Index – Frankfort Based Personnel
  • Dual-Hourly-Rank Change

PAYROLL OFFICERS ONLY SECTION 200

SECTION 201 – PR -CODING & TOOLS

  • Coding
  • Honorarium
  • Payroll Quarters
  • B-Screen – Leave Accrual Calculations
  • Numbering Sequence for P-T Hourly Employees

SECTION 202 – PR -EMPLOYEE PAYROLL CHECKLISTS

SECTION 203 – PR - LOCAL SCHOOL DISTRICT TRANSFERS

SECTION 204 – PR -FORMULAS

  1. Hourly Rate – Dual – 12 Month Employee
  2. Hourly Rate – Dual – 10.5 Month Employee
  3. Hourly Rate – Per Pay Period for 12 Month & 10.5 Month 21 Pay Employees
  4. Hourly Rate – Per Pay Period for 10.5 Month 24 Pay Employee – Extended Employment
  5. Hourly Rate –for Pay-Out of Annual & Comp for KTRS Form
  6. Taxable Wages – for Calculating FICA & Medicare Taxable
  7. Taxable Wages – for Calculating FIT & SIT Taxable

SECTION 205 – PR – REFUND REQUESTS – HEALTH INSURANCE & PAYROLL REFUND

  • Health Insurance Refund Request
  • Invalid Health Insurance Refund Request
  • Shortfall Refund Request
  • Request for Refund on Payroll

SECTION 206 – PR – KTRS – ANNUAL REPORT & KTRS SCREEN ADJUSTMENTS

  • KTRS – Annual Report Guidelines
  • KTRS – Screen Adjustments
  • KTRS – Screen Adjustments Time Lines

SECTION 207 – PR – KTRS – CONTRACT DAYS & UNIT NUMBERS

  • Contract Days – Current – 1982
  • Unit Numbers – Local & OCTE

SECTION 208 – PR – KTRS – 10.5 & 12 MONTH RETIREMENT PAPERS

Information on completing KTRS retirement paperwork

  • Preparation
  • 21 Pay Retiring June 30
  • 21 Pay Retiring July 31
  • 24 Pay Retiring June 30
  • 24 Pay Retiring July 31
  • 10.5 Month Retiring Mid Year
  • 10.5 – Section VIII, Page 6
  • 12 Month Employee

SECTION 209 – PR – NON P-1 PAYROLL SCREENS & INFORMATION

Information on setting up a Non P-1 Employee

SECTION 210 – PR – REQUEST FOR TOTAL STATE SERVICE

Form

SECTION 211 – PR – WORKSHEETS & INFO: RETRO PAY, DEMOTION, & TERMINATION

  • Retro Pay
  • Retro Pay Hourly
  • Retro Pay w/Extended Employment (24 Pay)
  • Retro Pay w/Extended Employment (21 Pay)
  • Retro Pay w/Extended Employment (21 Pay LWOP)
  • Employee Termination Sheet
  • Employee Demotion Information
  • Employee Demotion Calculation

Equal Education and Employment Opportunities M/F/D

OCTEPPM

07-15-10; 09-20-10Payroll