DunedinHospitalRedevelopment:Stage1
ProgressReport
Author / KieranReillyReportDate / 19August2016
DocumentLocation / LotusNotesCapitalandOperating/CapitalProject–Dunedin/KeyDocuments
ReportNumber / 7
SignOff
ThisdocumentisbeingsubmittedtotheSouthernPartnershipGroupviathefollowinggroup(s)forreview:ProjectSponsors
CaroleHeatly,SDHBCEO
MhairiMcHugh,ManagerCapitalandOperating,MoH / SouthernSteeringGroup19August2016
1)ProjectObjective
The mainobjective forthenextyearistoprepare alongandshortlistofoptionsaspartofthe IndicativeBusinessCaseandarecommendedpreferredwayforwardtotakeintothe Detailed BusinessCase
2)CurrentProgress
a)Projectobjectives
Withinscope? / YesOntime? / Yes / SomereplanningofconsultationandsignoffprocessesfortheDetailedServicesPlan(II)hasbeenundertakenwiththeclinicalgovernancegroupyettocommence.Masterplanningwiththenewcontractorsisstilltobecompleted.
Onbudget? / Yes
Anysignificantrisks? / Yes. / Referriskssection
b)Achievementsincelastreport
Themain achievementsbetween 13July2016and19 July2016are:
i)TheSouthernPartnership Group(SPG)ChairmetwithPeterCrampton,ProViceChancellor,UniversityofOtagoon 12Augustandteleconferencedwith DaveCull,MayorofDunedin on 16 August.
ii)Sapere andSouthern DHB have completedsixpatientjourneyworkshopsthatwillunderpin theworkontheDetailed ServicesPlan (II).
iii)TheStrategicAssessmentdocumentwas considered bythe CapitalInvestmentCommitteeon 28July2016.
iv)AftertheawardingofthetwoRFPstoSapere(BusinessCaseWriter)andCCM/Jacobs/Johnstaff(HospitalPlanner/Architect)introductorymeetingshavebeenheld.Masterplanning stillneedsto beprogressedasafurtherseriesofworkshopswill needto be held tosupportworkonthelonglistandIndicativeBusinessCase.
v)Southern DHBandMinistryofHealthstaffcontinuetorespondtoaseriesofOfficialInformationActrequests.
c)Scopechangessincelastreport
TheIndicative BusinessCase (IBC)phasehasjustcommenced.Aproject planisbeingpulled togetherandtheGateway0 recommendationsbeingworkedthrough.
Theconsultationprocessforthe Detailed Services Planhasbeenamended withtheClinicalGovernanceGroup still intheprocess of beingestablished.Meetingswiththatgroup andeightdirectorate level meetingswillbe heldfromendofSeptemberthroughtoOctober.
d)Issues arising sincelastreport
Thesamechallengescontinuearoundlogistics.
Theestablishmentof theclinicalleadership grouphasbeendelayed.
Thedevelopmentofafinancialmodelframework bythe endofSeptember iscriticaltodeliveryoftheIndicativeBusiness case byJunenextyear. Saperewill reviewthemodeldeveloped bySouthernDHB.
3)Milestones
# / MilestonesStage1 / TargetDate / Actual/CommentB / IndicativeBusinesscase
RFP-IBC
1. / RFPs forBusinessCaseWriterandHospitalPlanner postedonGETSandAconex / 3June2016 / Complete
2. / EvaluationPanelsconvened / 11-15July2016 / Complete
3. / Approvaltonegotiatewithpreferredrespondents(SPGandMOH) / 26July2016 / Complete
4. / Contractscommence / 8August2016 / Withcontractorsforsigning
IndicativeBusinessCasePlanningPhase
5. / CompletedevelopmentofafinancialmodelforSouthernDHB / 29Sept2016 / Ontrack
6. / DraftDetailedServicesPlan:Stage2(Deliverable4-Sapere)producedforconsultation / 28Oct2016 / Ontrackafterareplanningexercise
7. / FinalDetailedServicesPlan:Stage2(Deliverable4-Sapere)toSPG / 29Nov2016
8. / LonglistofoptionstoSPG / 20Dec2016
9. / MarketsoundingforPPP(ifrequired) / April/May2017
10. / ShortlistofoptionsanddraftIBC / MidApril2017
11. / SPGreview / 2May2017
12. / Gateway1Review / May2017
13. / IndependentQualityAssurance / TBC
14. / OptionsconsultationwithSDHBandstakeholderstoidentifypreferredoption / May2017
15. / FinalIBC(includingdraftconceptdesign) / MidJune2017
16. / SPGReview / EndJune2017
Thesetimeframesdonotinclude anyreviewsbytheCapitalInvestmentCommitteenorsignoffs(whererequired)bythe MinistersofHealthand FinanceorCabinet.
4)Budget
On29October2015theprojectwasgranted$1.6MfromtheHealthCapitalEnvelopeuntil30June2016andspent justover$572k.ThefiguresbelowareuptotheendofJuly2016againstthenewtwoyearbudgetprepared in April2016.
Budget2017/18 / Budget2016/17 / TotalBudget / Actual / RemainingHealthplanner
BusinessCase
Architect
QuantitySurveyor
Buildingreports
FinancialAnalyst
Travelandaccommodation
ProjectManagerandprojectsupportcosts
PeerreviewQS
Legalfees
Probity
GatewayandAssurance
SPGcosts / 250,000
Total /
2,451,250 / 3,450,250 / 5,901,500 /
28,352 / 5,873,148
5)ProspectiveView
a)Upcomingactivityin nextperiod
Themain activitiesinthenextreportingperiod are:
i)SPGmeetingon 30 AugustinInvercargill
ii)Meetingsfor the Chairon 26 Augustin Dunedin
iii)Sapere toprogresstheDetailed Services PlanII with afocusondata in thenextfewweeks
iv)Completingthemasterplanningin consultation withSapereand theCCM,
Jacobs andJohnstaffconsortiumrepresentatives
b)Risks
Thetoprisks in therisk registerare listedbelow. High risksarethosethathavebeenidentifiedwith the potentialtodelayprogressoftheprojectand/orimpactontheabilitytoachieve the deliverables.
6)Recommendations
Itis recommendedtheSouthernPartnership Group (SPG):
a)Note and discussthis progressreport.
b)Note thecommunicationsplan hasbeenupdated.