Hemphill Independent School District

HEMPHILL INDEPENDENT SCHOOL DISTRICT

P.O. BOX 1950 – HEMPHILL, TEXAS

PHONE (409) 787-3371 – FAX (409) 787-4005

Sally Butler, Interim Superintendent / Business Manager

Susan Smith Jeremy McDaniel Marc Griffin

Elementary Principal Middle School Principal High School Principal

Agenda

Regular Board Meeting

Thursday, May 15, 2014 – 7:00 p.m. – Administration Building

I. Members Present:

Absent:

II. Invocation:

III. Pledge To The Flag:

IV. Mission Statement:

V. Administer Oath of Office:

VI. Adjourn for Executive Session

Section 551.074 of the Texas Open Meetings Act To Discuss Board Officers

VII. Convene To Open Session

VIII. Reorganization of Board Officers:

IX. Visitors and Comments:

X. Approval Of Minutes:

1. Regular Board Meeting April 17, 2014

2. Emergency Called Special Board Meeting April 28, 2014

3. Special Board Meeting May 1, 2014

4. Special Board Meeting May 6, 2014

XI. Superintendent’s Report:

1. Enrollment

2. Construction Progress

3. Summer School

4. School Board Spring Workshop

5. Forest Service Money

6. Summer Work

7. Asbestos Abatement

8. Dyslexia Program Donation

9. Extra-curricular Results

10. Summer Program

11. School Bus Auction

12. School Board Training

13. Athletic Fields

14. Covered Area for Vehicles

XII. Superintendent’s Recommendations:

1. Recommend approval of Instructional Materials Allotment and TEKS

Certification for 2014 – 2015.

2. Recommend approval to purchase 60 Dell Computers and 20 Overhead Projectors.

3. Recommend approval of student overnight trip requests.

4. Recommend approval of cafeteria prices for 2014 – 2015 school year.

5. Consider City’s request for monetary help with street repair.

6. Adjourn for Executive Session

Allowed by Gov. Code 551.072 and 551.074.

7. Convene to Open Session (Continue Superintendent’s Recommendations).

8. Recommend accepting resignations.

9. Recommend employing personnel.

XIII. Statement of Operations:

XIV. Approval of Bills & Financial Report for the Month of

April 2014

XV. Approval of Budget Amendment # 7 for the 2013 – 2014

School Year

XVI. Adjourn:

These closed sessions are authorized by the Texas Open Meeting Act, Texas Government Code Section 551.072 and 551.074.

A. Personnel.

No action or vote may be taken in the closed meeting. An open meeting will be held to consider and take action, if any, on items discussed in closed session.

If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.

Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or

all subjects or matters authorized by law.

Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real

property.

Section 551.073 – For the purpose of negotiating contracts for prospective gifts or donations.

Section 551.074 – For the purpose of considering the appointment, employment, evaluation,

reassignment of duties, discipline or dismissal of a public officer or employee or to hear

complaints or charges against a public officer or employee.

Section 551.076 – To consider the deployment, or specific occasions for implementation, of

security personnel and devices.

Section 551.082 – For the purpose of considering discipline of a public school child or children.

Section 551.083 – For the purpose of considering the standard, guidelines, terms or conditions the

Board will follow, or instruct its representatives to follow, in consultation with representatives of

employee groups in connection with consultation agreements provided for by Section 13.901 of

the Texas Education Code.

Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during

examination of another witness.

Should any final action, final decision or final vote be required in the opinion of the Board with

regard to any matter considered in such closed meeting, then such final action, final decision or

final vote shall be at either:

A. the open meeting covered by this notice upon the reconvening of this public meeting, or

B. at a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.

This notice was posted in compliance with the Texas Open Meetings Act at 8:00 a.m.,

May 9, 2014 (date).

______

Sally Butler, Interim Superintendent

Hemphill I.S.D.

For the Board of Trustees

Superintendent’s Report:

The school year is almost over. Friday, May 30, 2014 is the last day of school for students and will also be Graduation for the senior class of 2014 and Saturday, May 31, 2014 will be a workday for the faculty. Graduation will be at 8:00 p.m. at Hornet Stadium. School Board members please meet at 7:30 p.m. to line up. There are still many activities planned for the last few days of the school year.

May 16, 2014 - Athletic Banquet – 6:30 p.m. – Cafeteria

May 18, 2014 - Baccalaureate Service – 6:00 p.m. – Cafeteria

May 21, 2014 –National Honor Society Banquet - 5:30 p.m. – Cafeteria

May 22, 2014 – Band Spring Concert – 6:00 p.m. – Gym (by Band Hall)

May 23, 2014 – Faculty Picnic – 3:45 p.m. – Hemphill City Park

May 30, 2014 – Kindergarten Graduation – 9:00 a.m. – Gym (by Band Hall)

May 30, 2014 – Graduation - 8:00 p.m. – Hornet Stadium

1. Enrollment

School 2011 – 2012 2012 – 2013 2013 – 2014

High School 251 260 270

Middle School 297 278 263

Elementary School 356 375 366

Total 904 913 899

Class Counts

EE - 4 - 51 10 – 72

PK – 52 5 - 73 11 – 57

K – 75 6 – 65 12 – 53

1 – 65 7 – 61 Total 899

2 – 56 8 – 64

3 – 67 9 – 88

2. Construction Progress

Payment No. 11 for $ 263,197.50 has been paid.

Please see backup information No. 2.

3. Summer School

June 9 – 26, 2014 8:00 a.m. to 1:30 p.m. Monday through Thursday.

4. School Board Spring Workshop

A reminder that Stephen F. Austin will hold the workshop for the Texas Association of School Boards on May 13, 2014.

If anyone would like to report on the workshops they attended they could do so at this time.

5. Forest Service Money

We received a check in the amount of $ 118,374.43 on Monday, May 05, 2014.

Please see backup information No. 5.

6. Summer Work

Please see backup information No. 6.

7. Asbestos Abatement

The abatement is scheduled to start June 3, 2014.

Please see backup information No. 7.

8. Dyslexia Program Donation

We would like to thank the Sexton Lodge # 251 and the Littleton-Fowler Lodge # 305 for their donations of $ 500.00 each to our Dyslexia Program.

Please see backup information No. 8.

9. Extra –curricular Results

Track

Our girls and boys track teams advanced to Regionals at Whitehouse on April 25 – 26, 2014. Shelby Bailey placed 4th in the 200 dash, Melody Johns placed 6th in the high jump, and Emily Webb placed 4th in the 800 run. Emre Hamilton placed 2nd in the triple jump. Emre advanced to State that will be May 8 – 10, 2014 in Austin.

Softball

Our girls softball team played in the first round of playoffs and lost to Garrison.

Baseball

Our boys baseball team played in the first round of playoffs and lost to Garrison.

10. Summer Program

Coach Rosie Mays will have the gym open from 8:00 a.m. to 4:00 p.m. Breakfast and Lunch are free and Coach Mays will offer sports, games, arts, and crafts.

11. School Bus Auction

We have a 2000 International Blue Bird 71 passenger bus that does not run and needs work on the engine that needs to be sold.

Please see backup information No. 11.

12. School Board Training

The SBOE approved some new training requirements for new and veteran local ISD board members.

Please see backup information No. 12.

13. Athletic Fields

All three fields, football, softball, and baseball will have plugging and dethatching done on June 19, 2014.

14. Covered Area for Vehicles

The maintenance department has completed the covered area for the school vans and trucks.

Superintendent’s Recommendations:

1. Recommend approval of Instructional Materials Allotment and TEKS Certification for 2014 – 2015.

Please see backup information No. 1.

2. Recommend approval to purchase 60 Dell Computers and 20 Overhead Projectors.

We have received three bids for 60 Dell Computers. Insight Systems Exchange for

$ 10,651.00, CDI Computers for $ 13,140.00, and School Tech Supply for $ 14,700.00.

The low bid is Insight Systems Exchange for $ 10,651.00.

We have received three bids for the 20 Overhead Projectors. CDW-G for $ 34,900.00, Camcor Inc for $ 40,498.20, and DP Solutions for $ 43,480.00.

The low bid is CDW-G for $ 34,900.00.

Please see backup information No. 2.

3. Recommend approval of student overnight trip requests.

FFA to Fort Worth July 13 – 18, 2014 for State FFA Convention

Please see backup information No. 3.

4. Recommend approval of cafeteria prices for 2014 – 2015 school year.

Please see backup information No. 4.