Wellington & Lincoln Park Neighborhood HOA

Wellington & Lincoln Park Neighborhood HOA

Meeting Minutes 10/13/17

Present: Mindy, Ian, Tim, Ryneand Steven

Call to Order: 5:00pm

August Minutes approved as written.

Association Business:

Since the annual meeting and upcoming elections are set to take place in November the board decided on their final term limits. It was decided that Secretary and Treasurer would be one year terms, President and member at large would be for two year terms and vice president would be a three year terms. Following these term limits the bylaws state that each position will then be a 3 year term.

Management provided the most up to date parking forms that were reviewed by the BOD. Management asked about specific time limits and the BOD wanted to not vote on an exact time limit until we’ve had some trial and error with the new policy. For now it was decided that owners that do not use the parking sheets are subject to a ticket or violation. Eventually the board may decide to evolve this policy to have a specific time limit.

Management along with the BOD had determined the companies that will be used for plowing and shoveling. This would be SBR (For plowing) and AAA (for shoveling). Contract amounts were then discussed along with equipment and starting periods on actual plow and shovel days. Based on the information provided the BOD decided to proceed with using these two companies.

The board reviewed Seth Murphy (Association attorney’s) most up to date declaration edits. From there, it was discussed as to what would be the best way to convey these changes. Management and the BOD discussed the best way to convey whether it was a summary of each change or a universal reasoning behind the change.

It was decided at that the best way would be to conduct an overview universal reason behind the changes.

If this does not go over well we will incorporate a summary of each change.

Management provided the BOD with their annual mailing that was set to go out to the ownership. This included a notice of meeting, annual meeting agenda and proxy/ attendance forms. The BOD provided their approval for management to send off these this annual packet.

Time and date of next meeting was discussed for December.

Meeting Adjourned at 6:35 pm.