MUNICIPALITY OF THORNE
Regular Sitting held onFebruary 1, 2011 (7:00pm)
Minutes of the meeting of theMunicipality of Thorne held on Tuesday, February 1, 2011,2011at 7:00pm in ThorneTownship, under the chairmanship of the Mayor, Mr. Ross Vowles.
1.OPENING AND ATTENDANCE
M. Guitard, J. Schock Pulley, E. Dagenais-Schwartz, K. Kelly, E. Pasch, R. Charette
2.QUESTION PERIOD
3.ADOPTION OF THE AGENDA
26-02/2011It is moved by M. Guitardand resolved to adopt the agenda with modifications.Carried
4.ADOPTION OF THE MINUTES OF THE JANUARY 4, 2011 MEETING
27-02/2011It is moved by E. Dagenais-Schwartz and resolved to adopt the minutes of the January 4, 2011 meeting. Carried
5.ADOPTION OF THE MINUTES OF THE SPECIAL MEETING ON JANUARY 13, 2011
28-02/2011It is moved by K. Kelly and resolved to adopt the minutes of the special meeting held on January 13, 2011. Carried
6.FOLLOW-UP
29-02/2011It is moved by J. Schock Pulley and resolved to go in-camera at 7:24pm. Carried
30-02/2011It is moved by J. Schock Pulley and resolved to go out of camera at 7:47pm. Carried
1) Thorne Revitalization: A representative from the CLD met with the members of the Revitalization Committee to give information on the Devitalized program. The Committee will now begin working on an Action plan to submit to council for approval.
31-02/2011It is moved by J. Schock Pulley and resolved to send an official letter to the TCRA and Oktoberfest organizations asking if one of their representatives is interested in sitting on the Revitalization Committee. Carried
2) Grader Operator/Labourer:
32-02/2011It is moved by J. Schock Pulley and resolved to hire a panel of individuals from outside the Municipality of Thorne to conduct the hiring process for the Grader Operator/Labourer. Carried
3) Up the Hills to Home:The re-edited version of Up the Hills to Home will remain ‘true to the original’ with the addition of a foreword explaining this reprint and a quick overview of a few major changes that happened between 1977 and 2010. The French version will be an abridged version. Original photos will be used when possible, if not, replacements will be sought, or a high quality reproduction of the image that appeared in the original booklet. If possible, present-day photos of buildings that are still standing will also be included.
4) Zoning Change:The zoning change moving the boundary line of Zone 8 and allowing flea markets in Zone 102 has been accepted by the MRC.
5) “Maison des Jeunes”: Since no children attended their events in Thorne, they will not be hosting any more activities.
6) Family Fun Day: 2 Animators from “Quebec en Forme” will be coming to the fun day on Sunday, February 6th, 2011.
7) High Speed Internet:
33-02/2011It is moved by J. Schock Pulley and resolved to send a letter to each Municipality in the MRC Pontiac, requesting them to support our efforts in providing Thorne ratepayers with high speed internet options, and to send their letter of support to the MRC Pontiac and the CRÉO. Carried
8) 2984 Route 303:
34-02/2011It is moved by E. Dagenais-Schwartz and resolved to write a letter to the new owners of 2984 Route 303 informing them that council will honour the agreement made in November concerning the cleanup of the property. Carried
7.DEEDS
There were 6deedsfor the month of December 2010and none have been received as of yet for the month of January 2011.
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8.INSPECTOR’S REPORT
There were 24 inspections for the month of January 2011
9.WASTE MANAGEMENT SITE
The subject of the Post Office’s garbage was deferred to the next council meeting.
35-02/2011It is moved by K. Kellyand resolved tonot accept the return of dump stickers from those people who have requested to do so. Carried
36-02/2011It is moved by J. Schock Pulley and resolved to make changes in the spring to the layout at the dump in order to make it more user-friendly, according to the drawing provided by councilor J. Schock Pulley. Carried
10.HARASSMENT OF THE DIRECTOR GENERAL
37-02/2011It is moved by R. Charetteand resolved tohave the Municipality’s legal counsel send a letter to the ratepayer who is harassing the Director General that her actions need to stop immediately or legal action will be taken. Carried
11.COMMUNICATION WITH RATEPAYERS
38-02/2011It is moved by J. Schock Pulley and resolved to have resident Jillian Paschpost monthly updates on the municipal website in order to better inform ratepayers, under the guidance of the Director General (DG) and councilor E. Pasch. Carried
12.OUTDOOR RINK
39-02/2011It is moved by M. Guitard and resolvedto have the Recreation Committee, with the help of Stéphane Dérocher,apply to the “RBC Play Hockey” for a grant to be used towards cementing the floor of the outdoor rink. Carried
13.PONTIAC NATIONAL MIDGET HOCKEY TOURNAMENT
40-02/2011It is moved by E. Pasch and resolvedto donate $50.00 to the Pontiac National Midget Hockey Tournament. Carried
14.RETIREMENT OF DANFORDLAKE’S DIRECTOR GENERAL
41-02/2011It is moved by J. Schock Pulley and resolved to send the DG to the retirement party for DanfordLake’s DG, taking place on April 1st, from noon to 4pm in DanfordLake, and to close the office for that afternoon, if necessary. Carried
15.BUDGET BY-LAW
42-02/2011It is moved by J. Schock Pulleyand resolved toaccept By-law #01-2011. Carried
BY-LAW NUMBER 01-2011
WHEREAS Council deems it advisable to set the general tax rate, to set the rate of interest for overdue accounts, and to set the tariffs for garbage and trailers;
WHEREASnotice of motion has been previously given by Councillor M. Guitard at a special meeting held January 13, 2011;
Article 1
This By-law includes the preamble.
Article 2
The 2011 municipal budget has expenditures of $918,113.
Article 3
The general mill rate for 2011 will be $0.86.
Article 4
The rate of interest for 2011 will be set at 18% per annum.
Article 5
The budget will be posted on the Municipal website, if possible.
Article 6
The tariff for garbage will be $50.00 for each property with a dwelling, $20.00 for each property with a hunt camp,
and stickers will be sold at $2/sticker in lots of 10. Garbage after April 1st will need to be in a clear bag (either
blue or white), and bags will need to be less that 20 pounds,
Article 7
The tariff for trailers will be $10/month for a total of $120/year.
Article 8
This By-law shall come into force according to Law.CARRIED
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16.BY-LAW ON TAX-INSTALLMENTS
43-02/2011It is moved by R. Charette and resolved to accept By-law #02-2011. Carried
BY-LAW NUMBER 02-2011
WHEREAS Council deems it advisable to set the due dates for installments of taxes;
WHEREASnotice of motion has been previously given by Councillor K. Kelly at a special meeting held January 13, 2011;
Article 1
This By-law includes the preamble.
Article 2
Taxes will be broken into 3 installments.
Article 3
Balances under $300 will be due on April 1st
Article 4
Balances between $300.00 and $599.99 will be due April 1st and July 1st
Article 5
Balances over $600 will be due April 1st, July 1st, and October 1st
Article 6
This By-law shall come into force according to Law. CARRIED
17.CANADIAN FIREFIGHTER
44-02/2011It is moved by R. Charetteand resolved torenew the memberships with Canadian Firefighter and Fire Fighting in Canada, the 2 magazines for $32.07 for the year 2011. Carried
18.CHIP FM MEMBERSHIP
45-02/2011It is moved by K. Kelly and resolvedto re-new the membership with CHIP FM for $120. Carried
*It is noted that councillor R. Charette left the meeting at 8:54pm due to medical reasons.*
19.RURAL PACT
46-02/2011It is moved by E. Paschand resolved to contact a rural development officer to see if we could apply to the Rural Pact for funding for buying and renovating an abandoned building in order to create a Social Welcoming Centre. Carried
20.HEART AND STROKE FOUNDATION OF QUEBEC
47-02/2011It is moved by E. Dagenais-Schwartz and resolvedto support the Heart and Stroke Foundation of Quebec by proclaiming February “Heart Month”. Carried
21.2011 TRAVEL GUIDE
48-02/2011It is moved by K. Kelly and resolvedto put a ¼ page add in this year’s edition of the Travel Guide for $195.50, a new picture will be sought. Carried
22.FOLDING OF TAX BILLS
49-02/2011It is moved by E. Pasch and resolvedto take the tax bills to The Equity to be folded for $20. Carried
23.PONTIAC SNOWMOBILE DRIVER’S ASSOCIATION
50-02/2011It is moved by M. Guitard and resolvedto give permission to the PSDA to use Mountain road from the Vandusky property to its junction with Mountain road and Waterfall road but to try to use Waterfall road next year. Carried (It is noted that councilor E. Pasch abstains from voting)
24.MAYORS REPORT OF THE MRC MONTHLY MEETING
The Mayor deposited his report on the Mayor’s meeting for the month of January 2011.
25.BUSINESS ARISING FROM MRC MEETING
No business arising from MRC meeting.
26.VARIA:
1) The Equity: There was misleading information given in the December 29th edition, in an article that said that the Municipality had mailed out clear garbage bags. A correction was printed in the January 12th edition.
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2) Septic Survey: The MRC will be asking residents to complete a survey on their septic emptying practices through the Pontiac Journal.
27.PAYMENT OF INVOICES
51-02/2011It is moved by J. Schock Pulleyand resolved that invoices totaling $49,085.90be paid. Carried
Certificate of Authority of Funds.
I, the undersigned, Ginger Finan, Director General for the Municipality of Thorne certify that there are credits available to pay the expenses listed above.
Whereof, this certificate is given in Ladysmith, this February 1, 2011
______
Ginger Finan, Director General
28.BY-LAWONOFF ROAD VEHICLES
52-02/2011It is moved by M. Guitard and resolved to give a Notice of Motion that at the next meeting of Council, By-law #03-2011 will be introduced concerning the use of off road vehicles in the Municipality. Carried
29.OFFICE RENOVATIONS
53-02/2011It is moved by J. Schock Pulley and resolved to get quotes on renovating the municipal office in order to make it function more efficiently and in order to create a safer working environment for municipal office staff. Carried
30.SECURITY CAMERA
54-02/2011It is moved by K. Kelly and resolved to get a price on a security camera for the municipal office to be able to see who is entering the building. Carried
31.MUNICIPAL ROAD TRUCK
55-02/2011It is moved by M. Guitard and resolved to have the Road Committee look into what parameters are needed for a truck to meet the needs of the municipal road crew’s duties. Carried
32.ROAD TOOLS
56-02/2011It is moved by J. Schock Pulley and resolved tohave the Road Committee take an inventory of what tools will need to be purchased to replace those that belonged to the road foreman. Carried
33.ROAD FOREMAN’S RETIREMENT PARTY
57-02/2011It is moved by M. Guitardand resolved toorganize a retirement party for Lloyd Kluke, to pay for all expenses incurred and to purchase a gift. Carried
34.ADJOURNMENT OF THE MEETING
58-02/2011It is moved byK. Kellyand resolved to adjourn the meeting at9:54pm. Carried
Next regular sitting of Council will be at 7:00P.M. on March 1, 2011.
…………………. …….……………………
Ross VowlesGinger Finan
MayorDirector General
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