MINUTES

ADMINISTRATIVE COMMITTEE

June 3, 2013

Members present:Gene Hoppe, Kathy Luebke,Jerry Erdmann, Deb

Noffke, William Switalla

Others present: Tom Madsen, Judy Rank,Lee Pulaski, Tony Kordus, Kenlyn Lautenbach, Marlene Crowley, Keith Marquardt, Dr. Diana Morris, Nina Kunschke, Mwata Chisha

Location & Time:Courthouse,County Board Room, 12:30 p.m.

  1. Meeting was called to order by Chairperson Hoppe at 12:28 p.m.
  2. Rank verified that the meeting notice was properly posted.
  3. Motion by Erdmann, seconded by Luebke to approve previous minutes as prepared. Five ayes. Motion carried.
  4. Motion by Noffke, seconded by Switalla to allow Chairperson to deviate from posted agenda. Five ayes. Motion carried.
  5. Public Comment: None.
  6. Update and Possible Action Regarding Wage and Classification Study: Marlene Crowley and Kenlyn Lautenbachof Crowley & Lautenbach, and Dr. Diana Morris met with Committee to review Compensation Plan Project Proposal. The proposal was presented as a team effort using student, CMN faculty and administrators of Shawano County. They feel people need to be involved at all levels. Outline of services was presented – fees are $50,000 plus expenses. Noffke questioned what expenses included-basically travel time and milage. Compensation Development Team (CDT) will need to develop point factor system outlining compensable factors. Estimated time frame is 6-9 months, depending on scheduled. Project does not include performance management piece. No action on proposal. Hoppe discussed plan he developed using in-house staff. He believes that we the expertise and education complete a wage and classification plan.
  7. Full-Time Position Request: Keith Marquardt met with Committee to request that the 8 month Park Ranger position be moved to a 12 month Park Ranger position (works 8 months in Parks, and 4 months at Highway). Marquardt has funds to cover additional 4 month salary (increased revenue, reservations, etc); Highway Committee has approved. Committee concerned about hourly rate, workload of other staff and if there is enough work to make this full-time Parks.Motion by Luebke, seconded by Switalla to approve request effective 12/1/13 with rate of $16.08 December 1, 2013. Two ayes: Luebke, Switalla, three nays (Noffke, Erdmann, Hoppe). Motion to approve failed. Comment that better numbers are needed.
  8. Management Team Issues: Madsen reported updated Management Team on wage study and Handbook. Noffke commented that several managers met with her after meeting and requested the ability to review handbook-Noffke responded that she would bring message to Committee. She also commented that the health insurance waiting period change was well-received.
  9. Handbook Update: Noffke updated Committee. They (Borowski and Noffke) are meeting this Thursday to go through handbook draft on one screen and clean up. Would like to provide confidential draft copy to each Committee member, Madsen and Kordus. Noffke requested then that a special meeting be held after committee has thoroughly read draft to deal with handbook only. Kordus had suggested stated that Rank be included in initial review as she works with this document daily. Corporation Counsel to produce confidential draft copies to those indicated above and will disseminate. Also discussed possibly including Transition Team. Committee felt that Department Heads should be provided a window of time to comment. Hoping to get document to July County Board if schedule can be maintained.
  10. County-Wide Safety Policy: This policy needs to be addressed – Madsen is Safety Coordinator and was requested to look into this.
  11. Motion by Luebke, seconded by Hoppe to approve Technology Services disposal list and dispose of as we normally do. Noffke commented that she has been hearing complaints that a certain church has been allowed to pick through disposal property first-thought all non-profits were given this option.) Five ayes. Motion carried.
  12. Monthly Reports: Motion by Luebke, seconded by Erdmann to accept monthly reports. Five ayes. Motion carried.
  13. Motion by Erdmann, seconded by Switalla to go into pursuant to Wis. Stats. 19.85(1)(c) to discuss personnel issues. Roll call vote. Five ayes . Motion carried. Those allowed in closed session –Madsen and Kordus. Switalla left meeting at 2:34 p.m.
  14. Motion by Luebke, seconded by Erdmann to come out of closed session at 3:12 p.m. Roll call vote. Five ayes. Motion carried.
  15. Letters, Communication(s), Item(s) for Next Agenda: Noffke discussed bike path. Discussed wage study, consultants. Item for next agenda: Administrative Coordinator position: full-time or part-time.
  16. Motion Luebke, seconded by Hoppe to adjourn. Meeting adjourned at 3:36 p.m.

Submitted by:______

Gene HoppeDeb Noffke

ChairpersonSecretary

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