Classification: / Human Resource Assistant / FLSA / Non-Exempt
Job Title: / HR Records & Benefits Coordinator / Range: / C 1-2
Supervisor: / Human ResourcesDirector / Dept. / HR

Position Specifications

Essential
Functions: / Under general direction, helps develop, monitor, maintain, track, and carryout a variety of cross-organizational HR and personnel functions, procedures and practices for office staff and field employees. Coordinates the HR Department’s employee benefits, workers compensation, HRIS, and database management functions.
Core
Responsibilities: / E-Files Database and StaffFiles-Pro (SF-P) Information System
  • Coordinates and processes paperwork required for new staff hires, establishes personnel e-files, and enters data into SF-P.
  • Maintains the database, and SF-P; generates reminders and reports to assist management. Flies/e-files employee documents and related data. Periodically audits the database to ensure accuracy.
  • Tracks due dates for various HR compliance, benefits and training requirements, and completes or coordinates the completion of required documents.
  • Keeps employee records up-to-date by processing employee status changes in a timely manner.
  • Processes employment verifications and related requests for data in a timely manner.
  • Maintains personnel files in compliance with applicable legal requirements.
Benefits Administration – Health, Dental, Vision, Workers’ Compensation & 403b
  • Processes benefit plan participant enrollments, changes, and terminations.
  • Conducts benefit orientations and other benefit trainings as needed.
  • May help process and track workers’ compensation claims
Training and Development
  • Helps schedule participants into internal and external training sessions; tracks participation and training records.
  • Helps track the development and accomplishment of employee development goals.
General HR Duties
  • May help advertise job openings and post jobs on our web site and other internet and media sources.
  • Assists with various HR special projects.
  • Participates in HR and other cross-organizational staff and training meetings as necessary.
  • Helps with logistics and set-up for HR meetings, trainings, and other events.
  • Although rare, under special circumstance may be required to work evenings or weekends.

Education &
Training: / PHR / PHR or equivalent certification may substitute for 2 yrs. of education.
Experience: / 4+ yrs. / At least 2 yrs. of progressively responsible HR and personnel experience including in-depth knowledge of generally accepted employment policies, procedures, and regulations.
Special
Skills: /
  • Working knowledge of benefits; classification & compensation; database development and maintenance, health & safety; performance management; records, reports & forms; recruitment & selection; and orientation and training.
  • MS Office Level II or III skills essential; additional Access database or StaffFiles software skills preferred.

LearningCurve: / 3-6 mos. / Some technical training may be available to reduce the learning curve.
EquipmentUsed: / Office equipment, training aids, computers, and HRIS databases.
Working Conditions: / Minimal travel / Little potential for injury / Private office / Little lifting or carrying required
Core Expectations: /
  • Confidentiality, integrity, professionalism, a self-starter, and a strong work ethic.
  • Active support of our Mission
  • Customer focused services

The above specifications are the minimum functions, duties, responsibilities, and qualifications required of an individual filling this position.

All employment is “at will” as detailed in Access Alaska’s Personnel Policy Manual.