UTHF Planning Meeting

Date: September 26, 2007

Time: 6:30PM-8:30PM

Location: TECO, Science & Technology Division

Chair / Martin Chen
Attendees / Martin Chen, JJ Lee, Ken Peng, David Wu, Jorge Chen, Julie Chen, John Yu, Tim Lin, Stephen Lee, Kevin Yeh, Albert Wan, Tom Chang, Jui-Hsin Chen, George Hsu, Hsing-Yi Jan, Joseph Yang, Ya-Mei Chang
Meeting Minutes / Hsing-Yi Jan

Agenda

1.  Conference Program:

(1)  Conference program was ready.

(2)  Kevin Yeh and Simon Ma will be the MCs of afternoon tracks.

2.  Conference Promotion:

(1)  Martin reminded the team that the on-line registration is working, and the volunteers should register on-line so the team has the information to generate the nametag. All volunteers should select “check” as payment option, and Martin will follow up to correct the balance to “zero” for the payment by the volunteers.

(2)  Flyer and conference tickets were ready for distribution. All attendees received 5 tickets from Martin, except John Yu, Tom Chang, and Tim Lin, who each got 10 tickets. All members in the planning committee will help with ticket sale.

·  5 Tickets: J.J. Lee, Ken Peng, David Wu, Jorge Chen, Julie Chen, Stephen Lee, Kevin Yeh, Albert Wan, George Hsu, Hsing-Yi Jan

·  10 Tickets: John Yu, Tom Chnag, Tim Lin

Collect the names & e-mails of ticket holders, then send back to Martin. So the name tags of ticket holders will be prepared.

(3)  Julie and JJ came up with 19 mid-size companies in the wireless field, and had the attendees volunteer to make cold call to promote the 2007 UTHF by (a) asking the company to buy the tickets, or (b) asking the company to be the exhibitor of UTHF (you can find the exhibitor info at http://www.uthf.org).

ArrayComm, Inc. / San Jose / www.arraycomm.com / JJ
California Eastern Laboratories, Inc. / Santa Clara / www.cel.com / JJ
CETECOM, Inc. / Milpitas / www.cetecom.com / JJ
Cypress Communications / San Francisco / www.cypresscom.net / Julie
Digital Microwave Corp. / San Jose / www.dmcwave.com / KP
DSP Communications, Inc. / Cupertino / www.dspc.com / Julie
Endgate Technology / Sunnyvale / www.endgate.com / MC
Handspring / Mountain View / www.handspring.com / MC
Microwave Technology, Inc. / Fremont / www.mwtinc.com / MC
P-Com, Inc. / Campbell / www.p-com.com / DW
PC-TEL, Inc. / Milpitas / www.pctel.com / TL
Proxim, Inc. / Santa Clara / www.proxim.com / AW
SiRF Technology, Inc. / San Jose / www.sirf.com / KP
Spectrian / Sunnyvale / www.spectrian.com / SL
Symbian / Redwood City / www.symbian.com / JC
Symbol Technologies, Inc. / San Jose / www.symbol.com / TL
Teledyne Electronic Technologies / Mountain View / www.mview.tet.com / SL
Trimble Navigation, Ltd. / Sunnyvale / www.trimble.com / DW
Watkins-Johnson Co. / Palo Alto / www.wj.com / JJ

(4)  Contracts for newspaper advertisement were finalized: (a) Epoch Times: October 14 (Sunday) & October 18 (Thursday), front page (A版), for $350. Epoch will provide free advertisement during 10/14-10/18, if they didn’t sell the advertisement space. (b) The World Journal: October 7 (Sunday), October 18 (Thursday), 台聞版, and Oct 15 (Monday) in front page (A1版), for $1684.

(5)  Press release is scheduled for the week of October 1. And additional press release will be provided for the 工商新聞 section during the October 6 weekend edition.

(6)  Press conference will be scheduled on October 12, so the news can be released during the October 13 weekend.

ACTION ITEMS:

(1)  Tom to come up with the script for the cold call, and Martin will distribute the cold call list and the script to the team. The team will follow up on this new promotion strategy during the next planning meeting.

(2)  Hsing-Yi to follow up with The World Journal to change the October 15, A1 advertisement, to any section in the weekend edition.

(3)  With the reduced budget with the World Journal, we will use the remaining budget for advertisement with the radio station. Hsing-Yi to follow up on this.

(4)  Hsing-Yi to schedule press conference with the reporters on October 12. Final arrangement will be provided to the team via E-mail.

(5)  Martin to contact presidents of manor organizations in bay area for event promotion.

3.  Conference Logistics :

(1)  Logistic support and ownership of tasks will be discussed in more detail during the next UTHF planning meeting.

(2)  Stephen got the plaque information from Hsing-Yi. The team agreed to add the co-chairs’ names on the plaque, but not in signature format.

ACTION ITEMS:

(1)  Hsing-Yi to add Jorge’s name onto the contract so he can initiate the discussion with Marriott.

(2)  Hsing-Yi and Jorge to contact Marriott to see (a) if a free room for volunteers can be offered; (b) if lunch boxes can be brought from outside for the volunteers; (c) Free parking for volunteers.

(3)  Stephen to follow up with Alpine Awards for the plaques.

(4)  Jui-Hsin to have proceeding ready for print on Oct. 5.

(5)  Promotion! Promotion! Team effort to sell tickets and do cold clalls.