Dear [Manager],

I am interested in attending the UpTech Upstream Oil and Gas Summit, from November 8-10, 2015, in Austin, Texas. I have reviewed the conference agenda as well as the list of sponsoring companies and feel the valuefrom attending will be significantandsupportour current objectives of [insert your current objectives here].

While in attendance I will receivethe following benefit:

  • [Insert your chosen conference track here] focused educational program made up of presentations and panels from industry specialists, as well as real world case studies.
  • Up to 10 one-on-one research meetings with relevant service and technology companies.
  • Two keynote breakfast presentations and several networking events with other peers from other oil and gas producing companies.

I am seeking approval for the necessary time away from the office and travel expenditures to attend this event. Below is a complete breakdown of the cost of attendance. As you can see the bulk of the typical conference cost (upward of $1,500.00) is provided free for qualified attendees.

Breakdown
Transportation: / $0.00
Hotel:
(UpTech covers one night’s stay at the Lost Pines Resort) / $199.00
Meals:
(Full onsite catering during the event including breakfasts, lunches, drinks receptions, gala dinner and refreshments included in the Pass) / $0.00
Conference/Registration Fee: (Free to qualified attendees) / $0.00
TOTAL: / $XXX

In addition to the educational benefit that I will receive I have personally identifieda number of technology and service companiesthat will be valuable to evaluate for future use.I plan on scheduling one-on-one meetingswith[Vendor A, Vendor B, Vendor C.]for this purpose.
Finally upon my return from the eventI will have full access to the presentation materials used in the conference portion of the show. This will be a great tool for reviewing key highlights that are of benefit to others in the office.

Thank you for your time in reviewing this proposal and I am confident there will be asignificant level of return from my attendance, especially considering the low cost.

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