ASNAU SENATE MEETING #6
TWENTY FIFTHSESSION
OFFICIAL MINUTES
Date: October 11, 2012Number on council: 12
Date of Senate Meeting:October 12th, 2012Number present: 10
Prepared by Shelby Burton
Senate Chair Ryan Lee called the Senate meeting of the 2012-2013 Senate to order at 4:02 P.M. in the Havasupai Room A & B of the University Union.
Roll Call
The following Senators were not present at the meeting:
-Jeremy Reddig, Kelsey Smart
Approval of Minutes
Motion: Senator Woodhouse move to approve the minutes from last week’s Senate meeting
Second: Senator Creaser
Discussion: None
Vote: Unanimous, last week’s minutes have now been approved.
Call to the Audience
None
Unfinished Business
None
New Action Business
Motion: Senator Fox move to vote on items a through c, Club Recognition: Art and Culture Innovators of America; Club Recognition: NAU Geocaching; Club Recognition: NAU History Club
Second: Senator Boruch
Discussion:The Art and Culture Innovators of America Club will provide a place open to the community to put on events and fundraisers, as well as to network with other managers, for anyone interested in educating themselves in art, culture, and humanities. Senator Lake asks if this is a national club; they explain that it is not but could be a goal to strive for. Senator Chan asks how much the dues are; the dues are $5 for the first semester because they do not want money to be an issue. Senator Fox suggests putting officers and meeting location in the constitution. The NAU Geocaching Club will bring a new activity to the NAU campus. It combines hiking with “treasure hunting” to build the community together. They hope to have fun and travel throughout the area, state, and maybe even country. The NAU History Club wishes to create a community among students to have fun with history. Senator Fox asks if there are officers; there are three presidents.
Vote: Unanimous, items a through c (Club Recognition: Art and Culture Innovators of America; Club Recognition: NAU Geocaching; Club Recognition: NAU History Club) has been approved
Motion: Senator Creaser move to vote on item d, OA: Bass Fishing Club, $500
Senator: Senator Lopez
Discussion: This money will help fund a practice-fishing event held at Roosevelt Lake on October 20th. It will assist with gas for both cars and boats for the trip. The opportunity will help promote the club and allow them practice time for their spring tournaments. Senator Woodhouse asks if they pay dues; he explains that there was a $10 fee, but it was to open an account for them ($100 minimum to open an account). Senator Fox asks if they have fundraised; he has not, but has taken up role as president recently and is working on growing the chapter. Senator Lake inquires about the budget; there is none for the club, but the money is only for the account. Senator Fox clarifies that there are four people participating. Senator Woodhouse asks how long the club has been around; it has been around since 2010.
Vote:Unanimous, item d (OA: Bass Fishing Club, $500) has been approved
Motion:Senator Woodhouse move to vote on item e, OA: Kappa Kappa Psi, $500
Second: Senator Creaser
Discussion:The OA will fund the location, food, and decorations for this band fraternity’s yearly banquet. Dr. Brandel asks how many actives there are; there are roughly 97.
Vote: 10 are in favor, 1 abstains, item e (OA: Kappa Kappa Psi, $500) has been approved
Motion: Senator McDiarmidmove to vote on item f, OA: Forestry Club, $500
Second: Senator Creaser
Discussion:This money will go to 28-31 students attending the National American Society of Foresters Convention on October 24th through October 28th. This opportunity will keep them up to date on topics and trends about regional practices in the Pacific Northwest. There will be chances to network with alumni and professionals, to attend technical session and workshops, and to represent NAU at a booth in the exhibit hall. Above all else, they will be receiving an award for the most outstanding student chapter in North America; in the past, NAU has won third place and has even won first place four year ago, as well. Senator Creaser asks if 28 are going; the representative responds that there were some discrepancies and that there will be 31 going, but only 25 are included in the airfare deal. The Forestry Club does not expect to be reimbursed for the additional students; the money will be going toward hotel and airfare. Students contributed $75 for airfare and another $200 will be paid next week. There are 40 to 50 students in the club currently. Last year, there was a bill that paid for the same opportunity that took place in Hawaii. Dr. Brandel congratulates the club on “kicking axe.”
Vote: Unanimous, item f (OA: Forestry Club, $500) has been approved
Motion: Senator Lopez move to vote on item g, SB 25-19: Forestry Club, $2000
Second: Senator McDiarmid
Discussion: None
Vote: Unanimous, item g (SB 25-19: Forestry Club, $2000) has been approved
Motion: Senator Lopez move to vote on item h, OA: NAU Women’s Club Soccer, $500
Second: SenatorTenney
Discussion:This bill will help support the regional club soccer tournament being hosted at NAU; NAU will be the first Arizona university to hold this competition. People from all over the west coast will be in attendance. They hope that this will serve as an inspiration for other clubs to hold tournaments; they will also be getting banners and logos, in addition to sending teams to certain restaurants and businesses locally. The money will pay for the facility and the athletic trainer. Senator Woodhouse asks howmuch they will be requesting each team to pay; $425 per team. Senator Creaser asks if this tournament is held at other universities; it is. Senator Fox asks how much they will be making; roughly $100 will be made.
Vote: Unanimous, item h (OA: NAU Women’s Club Soccer, $500) has been approved
Motion: Senator Lake move to vote on item i, SB 25-20: NAU Women’s Club Soccer, $380
Second: SenatorTenney
Discussion: None
Motion: Senator Fox move to amend the bill (SB 25-20) to read “Line 125”
Second: Senator McDiarmid
Discussion: None
Vote: Unanimous, the bill (SB 25-20) now reads “Line 125”
Discussion: Senator Woodhouse asks if the athletic trainer violates the rule for bills that says we cannot fund salaries. The parliamentarian explains that because it is a one-time fee that it does not violate the rules. Dr. Brandel says that it sounds like an operational cost, so as long as it is termed that way then it is fine.
Vote: Unanimous, item i (SB 25-20: NAU Women’s Soccer, $380) has been approved
Motion: Senator Chan move to vote on item j, SB 25-21: College of Health and Human Services, Indian Refugee Camp, $3000
Second: Senator Creaser
Motion: Senator Lopez move to amend the bill (SB 25-21) to say “an act to allocate up to $3,000 for ASNAU budget line 125 for the College of Health and Human Services for the purpose of traveling to a Tibetan refugee camp in India” and after the first whereas to say “14 NAU students will be traveling to India for humanitarian work at a Tibetan refugee camp” and on bottom to say “an act to allocate up to $3,000 for ASNAU budget line 125 for the College of Health and Human Services for the purpose of traveling to a Tibetan refugee camp in India”
Second: Senator Chan
Discussion: None
Vote:Unanimous, the bill (SB: 25-21) now reads “an act to allocate up to $3,000 for ASNAU budget line 125 for the College of Health and Human Services for the purpose of traveling to a Tibetan refugee camp in India” and after the first whereas reads “14 NAU students will be traveling to India for humanitarian work at a Tibetan refugee camp” and on bottom reads “an act to allocate up to $3,000 for ASNAU budget line 125 for the College of Health and Human Services for the purpose of traveling to a Tibetan refugee camp in India”
Discussion: This bill will pay for a group of students to go to India. The money will pay for baggage; the colleges are paying for almost everything else. Each student will be paying $1000. Each student will be bringing back so many experiences—including practice for the dental hygiene students, writing books for journalism students, making videos for video students, etc. On the way back from India, they are hoping to bring back half of what they brought over originally. This program is well-established and is not the first year it has happened. Senator Woodhouse asks what they will bring back to NAU; in addition to the experiences, they will be blogging the whole time while there and hope to help the students back in Flagstaff learn from their experience. Senator McDiarmid asks when the trip will take place; December 15th through the 29th.
Vote: Unanimous, item j (SB 25-21: College of Health and Human Services, Indian Refugee Camp, $3000) has been approved
Motion: Senator McDiarmidmove to vote on item k, SB 25-22: NAU Percussion Society, $3000
Second: SenatorBoruch
Discussion:This money will go towards a convention in Austin, Texas on October 21st through November 3rd. Each individual will be paying $230 to cover gas to the airport, meals, and the membership and registration fees. This bill will pay for airfare and hotel costs; it is a once in a lifetime opportunity for these students. The attendants will bring back their experiences to encourage younger generations. Senator Creaser asks if they needed an invitation to attend; as long as the students are part of the society, then they are allowed to go. Senator Lake asks why they did not submit an OA. After talking with the senators, it seemed easier to do one bill rather than an OA and a bill, especially since they would probably be coming back later in the year for more money. President Smart explains that the money is all going toward organizations, so it should not matter what line it comes from. Chairman Lee asks if the future events will be on campus; they will be holding events in the future that will be open to the whole school and the public too. Senator Boruch explains that the club plans on using the money in the future, so it should not matter which line the money came from and that this was going to be the most costly expense, so it was more wise to do the bill. Senator Woodhouse expresses concern that the same amount of money for 30 people is being used on an event for five people and asks how other people feel aobut that. Chairman Lee asks the senate to consider the amount of money that each person is paying out of pocket; Senator Boruch says that it is clubs like this that make her happy to do her job and that is such a great opportunity. Senator Woodhouse asks how they have fundraised; As a society, they have raised money through steel pan performances. They have raised $1058.72 since June. Senator Lake asks how many guests they bring in per year and how much they each cost; last year, there were six to ten artists between $100 and $600 on average.
Motion: Senator Lake move to amend the bill (SB 25-22) to read “Line 125”
Second: Senator Boruch
Discussion: None
Vote: Unanimous, the bill (SB 25-22) now reads “Line 125”
Discussion: This is an annual event that usually gets to send between seven or eight students every year, but had to be lowered to five because of financial reasons. Without this money, they could not go. It truly is a once in a lifetime experience. Note that this is also the first time they have ever asked for money from ASNAU.
Vote: Unanimous, item k (SB25-22: NAU Percussion Society, $3000) has been approved
Motion: Senator Lake move to vote on item l through n, SB 25-23: NSG Homecoming Float, $4000; SB 25-24: ASNAU, ASNAU Club Headquarters, Open Budget Line 108; SB 25-25: NAU Percussion Society, Open Budget Line 104
Second: Senator Chan
Discussion:NSG would like to open their budget line to build their homecoming float as well as hold socials. SB 25-24 funds the concert. It requests the the line be open so that Chief of Staff Mastrud has easy accessibility to funding for contracts, etc. Senator Fox asks when the performer will be announced; she says next semester, once the contracting is in place. SB 25-25 will open the budget line for the new club headquarters location. It will cover staffing as it will be open for 28 hours a week. It will also pay for computers, copy machines, butcher paper, etc. It will not pay for furniture, however.
Vote: Unanimous, item l through n (SB 25-23: NSG Homecoming Float, $4000; SB 25-24: ASNAU, ASNAU Club Headquarters, Open Budget Line 108; SB 25-25: NAU Percussion Society, Open Budget Line 104) has been approved
Chairman Lee asks the senate if any senator opposes the removal of item o from the agenda. Item o has been removed from the agenda by a unanimous vote.
Executive Report
- President-Sammy Smart
-President Smart has cancelled the airing of the debate because of the weather, but it will still be held in the office. The last debate on October 22nd will still be held, but in the MAC gym at 6:00 PM. This will save money and allow ASNAU to give out more free giveaways. She also met with President Hager to update him on ASA; he thinks that ASA is a great organization that needs to be more visible on campus. Because ASNAU works so closely with ASA, the divide is more difficult to see but this is not a bad thing. As far as the resolution goes, it was withdrawn from the agenda because they want the senate to be well-informed before making a decision. She will be holding a meeting afterwards for a “Q&A” session. ABOR has selected a new president, but she has not responded yet. It is the governor’s chief of staff If she accepts, her term will begin in January. The new science building has begun its plans, in addition to the renovations on the expansion. They would like suggestions for traffic reflow. President Smart explains that, especially with tequila sunrise right around the corner, be careful around the Grove because there has been a significant increase in MICs. Utilize Shari’s legal resources to prevent and educate yourself on MICs, etc. Senator Woodhouse asks if the forum on this subject will be before homecoming; unfortunately, it will not. The parking issue is another discussion item. Faculty and students parking in the neighborhoods upset the community. There will be a parking lot consultant on October 16th and 17th between 3 and 5. One suggestion is talking about the permit replacement fee of $130. In her athletic meeting, President Smart discussed a new scholarly athletic journal; this is an opportunity for anyone interested in writing about sports in connection with any other topic. She reminds us that the MAC gym is free for clubs and organizations during open hours. Please be checking the video emails and attending the carnival!
b. Vice President of Student affairs- AnnsleyNiemann
-VP Niemannhas been putting the headquarters budget together. She has also been working on the homecoming giveaways, which will be foam fingers from the lumberyard line. Please sign up for the tailgate. Also, VP Niemann will be tabling for Make-A-Difference Day on Tuesday in the union between 11 and 1. This will replace unity week and be a great way for Flagstaff to team up and make a difference around this area.
- Vice President of Academic Affairs- Ryan Lee
-Chairman Lee encourages everyone to read the information on ASA. The issue will be brought back to the senate floor. He would like to schedule meetings with each college. There have been 25 bills written so far, which is excellent! He would also like to see how many people would be willing to learn about the NAU PD’s emergency response training. He congratulates Anthony Lake on receiving the trophy this week for becoming so well informed about the ASA situation.
d. Chief of Staff- MakenzieMastrud
-Chief of Staff Mastrud tells everyone to sign up to work the carnival; she tells the senate to ask clubs for volunteers to work the hot chocolate stand. Royalty voting opens on Monday.
Staff Reports
- ASA- Jack Sawyer, Danielle, Shayna
-ASA received over 10% of the school’s population’s voter registration. There are only 26 days nuntil the election, so please get informed! There is a statewide poll to reach out to students to see what ASA should be focusing on and to be more visible to students. Note that CASL is this weekend!
- Public Relations- Matt Villa
-Matt is working on “Kick My Axe” shirts; he also designed posters for the carnival, so please hang them up.
C. ITS- Jonathan Tessmar-Bell
-Jon needs pictures if you have not sent them yet.
D. Special events- Tony Buchta, Sara Martin
-Tony urges everyone to go to the carnival; the contracts are in their final stages and they are on budget. The carnival opens at three and will run until eleven. He also thanks everyone for the huge concert vote turnout.