CA-G-1

Preconstruction Meeting Agenda / Checklist, Page -1/3

Preconstruction Meeting Agenda/Minutes

Attach signed attendance sheet with Name/Representing/Phone

Date of Meeting: ______Location: ______

Name of Project Engineer: ______

Name of Area Engineer: ______

Designer of Record: ______

State Project No: ______, C-R-S: ______, PID: ______

Project Type / Description: ______

Bid date: ______Awarded date: ______Completion date: ______

Estimate dates: ______and ______of each month, accepted payroll and certification of estimates is required (109.09)

Field Offices: ______

Public Relations: ______

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Distribute and discuss all applicable contract documents: ______

______

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Explanation of Scope and Future Intents (if any): ______

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Safety Requirements and Protocols: ______

______

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Emergency Information: ______

______

Status of Utilities, Right of Way, RR and Local requirements: ______

______

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Discussion of all DBE Goals/EEO/Prevailing Wage Requirements: ______

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Protection and Restoration Provisions: ______

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Preconstruction Meeting Agenda / Checklist, Page -2/3

Prime Contractor: ______Phone No: ______

Superintendent: ______Phone No: ______

Normal Work Hours: ______to ______Weekdays

Normal Work Hours: ______to ______Weekends

Expected Construction Start Date: ______

Environmental permit and SWPPP requirements and commitments: ______

______

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Erosion Control and Best Management Practices discussion: ______

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______Initial Schedule received? _____ (Bar Chart or CPM)

Review of the Schedule: ______

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Partnering: ______

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Review of the Disputes and Claims Process: ______

______Review of the Change Order Process: ______

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Time Extensions: ______

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Force Account: ______

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Price Adjustments: ______

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Locations, Dates, and Descriptions of major work phases: ______

______

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Haul roads designated: ______

______

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Borrow/ Waste/ Agreements: ______

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List Subcontractors to be used: ______

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Preconstruction Meeting Agenda / Checklist, Page -3/3

AC / PCC plants to be used: ______

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List of major material suppliers: ______

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______Material approval, inspection, and payment processes: ______

______

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Bridge Related Items/Issues: ______

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Maintenance of Traffic: ______

______

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Other Traffic Related Items: ______

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Final Inspection/Punch List Requirements: ______

______

Progress Meetings frequency: ______

Contractor Evaluation and C-95: ______

Other items for Discussion: ______

Distribute the Preconstruction Minutes with all attachments to: Project Engineer, Prime Contractor Superintendent, Designer, Construction Office, LPA, and others expressing interest.

Project: ______PID: ______Date: ______

Preconstruction Meeting Sign-In Sheet

Name Company Phone Email

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